Executive Assistant III
7 days ago
Overview Why OCTA:Discover work that moves you in a dynamic and innovative setting. Be part of a team delivering Orange County's transportation network of today and creating a vision for the future. OCTA is the county's transportation planning commission and public transit operator. With a focus on safety and accountability, we plan, fund, and implement countywide projects that include bus and rail transit, freeways and express lanes, rideshare, microtransit, paratransit, active transportation, and environmental programs. We're passionate about creating a balanced, equitable and sustainable transportation system that reflects the diverse travel needs of the county's 34 cities and 3.2 million residents. Our employees rated OCTA as a top workplace in Orange County. Come join us on our mission of keeping Orange County moving.Overview: Under minimal supervision of executive level staff, independently performs a wide range of complex and responsible secretarial and administrative duties for a large, multi-functional Division. This is a non-exempt position in Salary Grade 175: Min $34.15 - Mid $40.97 - Max $47.80 hourly. The starting salary will be within this range based on qualifications.This posting will remain open until filled. ResponsibilitiesThis list is intended to indicate the general nature and level of work performed by employees within this classification and is not designed to be interpreted as an exhaustive listing of all tasks required of employees assigned to this job.Displays High Integrity & Honesty: Takes personal responsibility, acts with honesty and consistency.Has Technical and Professional Expertise: Has the technical skills, product knowledge and professional skills to do the job.Works in a Collaborative Manner with Others: Works in a collaborative manner with others, helps resolve unproductive conflict.Solves Problems & Analyzes Issues: Has and applies problem analysis and problem-solving skills on a technical and interpersonal level.Communicates Powerfully & Prolifically: Shares insights on issues/problems, clarifies purpose and links that purpose to actions.Performs as professional assistant to executive level staff, relieving the executive of administrative details including confidential items.Manages the processing and quality control of reports to the Board of Directors prepared by or under the direction of the Executive Director.Prepares, obtains, or maintains documents, correspondence, agendas, audits, surveys, background materials, and meetings summaries, and provides follow up on assignments determined at meetings.Provides liaison support between the executive and individuals such as members of the Board of Directors, management staff, Clerk of the Board, other cross division executive assistants, employees, representatives of government and community agencies, and the general public.Assists callers by relaying messages, answering questions, routing customer comments for responses, responding to requests for information, sharing agency position on various matters, resolving administrative problems, understanding agency policies and procedures, and referring callers to the executive or others as appropriate.Interfaces and supports other managers with administrative duties as assigned by the Executive Director.Composes correspondence, memos, and letters for own and top executive's signature. Reviews, proofreads and edits documents presented for executive or others as appropriate.Conducts a variety of special assignments involving analysis, research, data compilation, and report preparation; coordinates staff input to executive regarding special and periodic reports.Maintains Executive's calendar and OCTA Executive Calendar of Events.Coordinates general office activities and administrative support projects. Resolves related issues.Sets up meetings; arranges travel and reservations for executive, Board members, and staff members for meetings and conferences; maintains records of executive's expenses.Assists with special projects as needed.Approves expenditures of funds as authorized for office activities and supplies.May assign work to and train other administrative support staff. QualificationsAny combination of education and experience equivalent to a high school diploma with a minimum of eight years secretarial experience, or an associate's degree with a minimum of six years secretarial experience, or a bachelor's degree with a minimum of four years secretarial experience. Must have experience reporting to management level staff. This classification supports an executive director of a large multi-functional division.Working Conditions/Physical Activities:(The physical demands described are representative of those that must be met by the employee to successfully perform the essential functions of this job. OCTA provides reasonable accommodation to enable individuals with disabilities to perform the essential functions).Positions in this class typically require:Work may be performed in a stressful, fast-paced office environment, depending upon assignment.Ability to understand verbal communication and to respond effectively.Reaching, Finger Dexterity, Grasping, Feeling, Talking, Hearing, Seeing, and Repetitive Motions in computer use.Compensation and Benefits:OCTA offers an attractive compensation and benefits package that includes medical, dental and vision health insurance programs, flex time (may be available), paid sick leave, paid vacation and holidays, short-term and long-term disability, life insurance, flexible spending accounts, retirement, deferred compensation plan, educational reimbursement, excellent in-house training programs, free transportation passes for the employee and dependents, wellness and ergonomic programs, and much more. OCTA has a hybrid remote work program. Eligibility is dependent on manager's approval.OCTA is an equal employment opportunity employer that recruits, hires, and promotes qualified people without regard to race, color, religion, creed, ancestry, national origin, age, sex, pregnancy, gender, gender identity and/or expression, sexual orientation, marital status, medical condition, disability, genetic information, military and veteran status, or other legally protected status.
-
Executive Assistant III
3 days ago
Orange, California, United States Orange County Transportation Authority Full timeOverview Why OCTA:Discover work that moves you in a dynamic and innovative setting. Be part of a team delivering Orange County's transportation network of today and creating a vision for the future. OCTA is the county's transportation planning commission and public transit operator. With a focus on safety and accountability, we plan, fund, and implement...
-
Chemist III/Sr. Chemist
4 days ago
Orange, California, United States BioPhase Solutions Full timeJob Description Job Description BioPhase Solutions specializes in recruiting top talented professionals for Southern California's Scientific community. We are currently looking for a Chemist III/Senior Chemist to work for a leading Orange County area biotechnology company. Pay Rate: $40-50/hour Contract: 6+ months (with potential for conversion, but no...
-
Executive Assistant
3 days ago
Orange, California, United States Chapman University Full timeProvide executive level administrative support Serve as the primary point of initial contact between the VP CP&D and campus and external constituencies, including but not limited to senior university leadership, academic leaders, campus colleagues, a Executive Assistant, Executive, Operations, VP, Support, Assistant, Business Services
-
Executive Support Coordinator
3 days ago
Orange, California, United States Orange County Transportation Authority Full time**Overview**The Orange County Transportation Authority is a forward-thinking organization dedicated to delivering a world-class transportation network that meets the evolving needs of our community.We are seeking an experienced Executive Assistant III to join our team as a Senior Administrative Assistant. In this role, you will provide high-level...
-
Executive Assistant
1 day ago
Orange, California, United States Live Action Full timeJob Description Job Description REPORTS TO: VP OF COMMUNICATIONSAs cutting-edge newsmakers, thought-leaders, and educators for the pro-life movement, Live Action is growing our team of talented professionals working to transform public opinion on abortion in America. Live Action seeks an experienced Executive Assistant (EA) to support the organization's...
-
Executive Assistant
9 hours ago
Orange, California, United States Live Action Full timeREPORTS TO:VP OF COMMUNICATIONS As cutting-edge newsmakers, thought-leaders, and educators for the pro-life movement, Live Action is growing our team of talented professionals working to transform public opinion on abortion in America.Live Action seeks an experienced Executive Assistant (EA) to support the organization's Executive Team with critical...
-
Executive Assistant
57 minutes ago
Orange, California, United States LiveAction - Network Performance Management Full timeREPORTS TO: VP OF COMMUNICATIONS As cutting-edge newsmakers, thought-leaders, and educators for the pro-life movement, Live Action is growing our team of talented professionals working to transform public opinion on abortion in America. Live Action seeks an experienced Executive Assistant (EA) to support the organization's Executive Team with critical...
-
Executive Assistant
7 days ago
Orange, California, United States Moss Adams Full timeExecutive Assistant( Job Number: 27005) Employee Status :RegularSchedule:Full Time Primary Location :Orange County, CA Description Description - External At Moss Adams, we champion authenticity. For us, that means fostering a culture of talented people who care—about you, about our clients, and about our communities. Here, you'll work...
-
Executive Assistant
2 weeks ago
Orange, California, United States Eastdil Secured Full timeOverview Eastdil Secured is the largest independent commercial real estate investment bank in the world, by volume, with nearly $3 trillion in completed transactions over the past 15 years. We uniquely combine commercial real estate and capital markets expertise to provide clients with advisory services and investment strategies for all major markets,...
-
Senior Administrative Assistant
3 days ago
Orange, California, United States Orange County Transportation Authority Full time**Job Summary**We are seeking an experienced Executive Assistant III to provide administrative support to our executive level staff. As a key member of our team, you will be responsible for performing a wide range of complex and responsible secretarial and administrative duties, including managing reports to the Board of Directors, preparing documents, and...
-
Executive Assistant
2 days ago
Orange, California, United States LanceSoft Full timeWe are seeking a dedicated and experienced Executive Assistant - Support Role to join our team at LanceSoft. As an Executive Assistant, you will provide critical support to our executives by conducting research, preparing reports, and handling various tasks.The ideal candidate will have a minimum of five years of administrative experience, with a strong...
-
Executive Assistant in Orange, CA
3 weeks ago
Orange, California, United States LanceSoft Full timeExecutive Assistant in Orange, CA 92868 Pay range: $23-$25/hr on w2 Shift: Day 5x8-Hour (08:00 - 17:00)Experience:Required: Minimum five (5) years of administrative experience supporting one or more Managers or Directors. Preferred: Prior experience supporting one or more executives. Previous healthcare experience. Education:Required: High School Diploma/...
-
Account Executive
3 weeks ago
Orange, California, United States Wellington Executive Search Full timeOur client is a supplier of Ingredients to Pharmaceutical and Nutritional Supplement manufacturers across the USA. We are looking to hire a sales professional who can call on customers to secure new business and increase sales. Someone who loves to sell, has a willingness to travel to meet with customers (via car or plane), and loves to help provide...
-
Executive Assistant I
7 days ago
Orange, California, United States Orange County Transportation Authority Full timeOverview : Under general supervision, performs a wide variety of administrative, secretarial, and technical duties in support of a Director level position; addresses administrative details not requiring the personal attention of the supervisor. This is a non-exempt position in Salary Range 160: Min $29.50 - Mid $35.40 - Max 41.29 per hour. The...
-
Social Worker II or III Position
5 days ago
Orange, California, United States University of California Full timeYour Role on the TeamAs a Clinical Social Worker II or III, you will play a vital role in our Department of Clinical Social Work / Care Coordination. Your primary responsibilities will include delivering social services such as psychosocial evaluations, treatments, advocacy, teaching, and referrals to community resources. You will also assist with discharge...
-
Support Services Manager
2 days ago
Orange, California, United States Orange County Transportation Authority Full time**Job Summary**We are seeking an Executive Assistant III to provide high-level administrative support to our executive level staff. This role involves performing complex and responsible secretarial duties, requiring minimal supervision. The ideal candidate will have technical skills, product knowledge, and professional expertise.
-
Structural Engineer III
7 days ago
Orange, California, United States AECOM Full timeJob DescriptionAECOM is seeking a Structural Engineer III for our office in Orange, CA. This critical role demands a high level of expertise and professionalism in structural engineering. your responsibilities will include, but not limited to:Execute specific and substantial components of complex engineering assignments with precision and attention to...
-
Orange, California, United States Sonrava Health Full timeOverviewThe Chief of Staff provides high-level administrative support to the CEO and senior leadership team. This role involves managing key projects, leading meetings, organizing executive schedules, and ensuring seamless communication across the organization. The Chief of Staff will act as a strategic facilitator, ensuring operational efficiency and...
-
Orange, California, United States Sonrava Health Full timeOverviewThe Chief of Staff provides high-level administrative support to the CEO and senior leadership team. This role involves managing key projects, leading meetings, organizing executive schedules, and ensuring seamless communication across the organization. The Chief of Staff will act as a strategic facilitator, ensuring operational efficiency and...
-
Orange, California, United States Sonrava Health Full timeOverviewThe Chief of Staff provides high-level administrative support to the CEO and senior leadership team. This role involves managing key projects, leading meetings, organizing executive schedules, and ensuring seamless communication across the organization. The Chief of Staff will act as a strategic facilitator, ensuring operational efficiency and...
