Magistrate Assistant

**Description**:
**KEY REQUIREMENTS**
- High School diploma or general education degree (GED)
- One year of responsible experience as a legal secretary, paralegal assistant or Court experience.
- Knowledge of court procedures, court forms, local, state, and federal guidelines, as well as, rules, regulations, and statutes
- Ability to type at least 35 correct words per minute

**SUMMARY**
- This is significantly responsible work performing a variety of administrative and secretarial duties, primarily for the purpose of managing single/multiple offices of a Circuit Court or County Court judge in the absence of the judge's regular Judicial Assistant. A person assigned to this position is required to have a working knowledge of trial court (including civil, criminal, domestic, probate, juvenile, traffic and small claims) rules and procedures. Working contacts are made with judges, various agencies, and the general public. Work is often of a sensitive and confidential nature. Work requires independent judgment and is performed under the general supervision of Court Administration.
- The core responsibilities of this position are: (1) Administrative/Secretarial; (2) Support; (3) Other Duties as Assigned

**Examples of Duties**:
**ESSENTIAL DUTIES AND RESPONSIBILITIES**
- The following duties are normal for this position. The omission of specific statements of the duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification.

(1) Administrative/Secretarial
- Manage the judge's calendar by coordinating and scheduling pre-trial hearings, trials, conferences, and committees
- Determine the type of case or hearing and allotted time required to be scheduled and review calendar for available times
- Request files from clerk's office
- Coordinate and schedule courtroom assignment and support personnel such as court reporters, bailiffs, and clerks
- Review for time standards compliance and prepare reports concerning this data
- Monitor status of cases assigned to judge
- Act as judge's liaison and receptionist for the purpose of greeting, assisting, and informing litigants, attorneys, law enforcement personnel, witnesses, etc., as to court procedure and policy
- E-filing
- Conforming and/or Order Preparation

(2) Support
- Administrative assistance
- Backup support for Court Administration
- Maintain records of all office procedures
- Cross training

(3) Other Duties As Assigned

**Typical Qualifications**:
**QUALIFICATIONS**
- To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed in this document are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

**Knowledge of**:

- Court procedures
- Spelling and grammar
- Court forms and legal terminology
- Local, state, and federal guidelines, rules, regulations, and statutes
- Good listening skills
- Office equipment

**Ability to**:

- Handle matters with integrity and confidentiality
- Communicate clearly both verbally and in writing
- Handle emotionally upset, and demanding individuals with courtesy and patience
- Concentrate and perform job duties in a stressful working environment
- Organize and coordinate various individuals and/or groups on the court calendar
- Type at least 35 correct words per minute
- Transcribe from dictation equipment
- Provide effective, accurate, professional, polite, friendly, and prompt customer service to the public and other agency personnel, AOC employees, and the Judiciary
- Maintain consistent and regular attendance, which is required

**Supplemental Information**:
**EDUCATION and/or EXPERIENCE**
- High School diploma or general education degree (GED)
- One year of responsible experience as a legal secretary, paralegal assistant or Court experience.

**CERTIFICATES, LICENSES, REGISTRATIONS**
None
**SUPERVISORY RESPONSIBILITIES**
None