Project Accountant

2 weeks ago

Woodland Hills, United States Sierra Pacific Constructors Full time

**Position - **Project Accountant
- **Sierra Pacific Constructors **- Los Angeles
- **Pay Range**:$ 60,000 - $70,000

If you are looking to become part of an experienced team delivering world class construction services to innovative, rapidly growing companies like NBCUniversal, City National Bank, LinkedIn, Kite Pharma, Ares Management, and Omnicom, look no further

Our project teams are made up of motivated individuals who create a supportive team environment that promotes personal and professional growth. We strive to provide our clients with the best construction experience possible and believe it is our people who make the difference. At SPC, we have the very best.

**Position Overview**

The Project Accountant is responsible for the financial processing of our projects. This includes managing AIA contract progress billings, tracking incoming invoices and ensuring all payments are paid timely and posted accurately. As a Project Accountant you will communicate with clients, vendors, subcontractors, and our project management team to ensure the project’s financial procedures are on track from start to finish.

**Key Qualifications**
- A strong understanding of construction accounting procedures
- Excellent data entry skills within a high-volume environment
- Excellent verbal and written communication skills
- Ability to maintain an organized work area and adhere to a neat and consistent filing system
- Consistently meet deadlines and complete assigned work within established timeframes
- Understand the importance of protecting confidential company information

**Description**
- Participate in the job close-out/review process by printing reports, review and confirm accuracy.
- Run weekly, monthly, quarterly, and yearly reports, as directed.
- Maintain harmonious and productive relationships with internal departments including Project Managers and Project Engineers.

**Accounts Receivable**
- Match AIA progress billings to construction contracts and client billing instructions.
- Prepare monthly AIA progress billing packages for base contract and change order work completed during that period.
- Request waivers/releases from subcontractors, suppliers, and other vendors for inclusion in monthly AIA progress billings for base contract and change order work.
- Maintain communication with in-house project teams for percentages of base contract and change order work when preparing AIA billings.
- Status update communication (confirming receipt, accuracy, and payment date) of AIA billings with clients.
- Record payments and EFT transactions into accounting system.

**Accounts Payable**
- Receive, and enter incoming invoices.
- Match purchase orders to invoices and accurately enter accounts payable invoices into software.
- Ensure **all** invoices are addressed and accurately processed (or rejected for resubmission), Confirm there are no missed or overlooked invoices.
- Stay current on invoice processing and routing. Route exception invoices to the appropriate individual for approval.
- Work with Project Manager and/or Project Engineer to route, track, resolve and process (or reject) “exception” invoices.
- Conduct routine (daily) follow up with responsible parties of unresolved invoice issues.
- Ensure vendor invoices are promptly processed when received and assigned to AIA progress billing number. (clarify either base contract or change order)
- Communicate directly with subcontractors and vendors, be cooperative and productive. Build relationships of trust and dependability.
- Make certain subcontractor invoices are promptly processed, confirm base contract and change orders are billed separately and assigned to AIA progress billing number.
- Confirm costs and expenses are appropriately coded to the correct division/account/job/phase/cost code.
- Upon receipt of payments from clients (AIA Progress Billings), prepare subcontractor, supplier, and other vendor payments (Vouchering in SPC terms) for that payment period.
- Print and match checks to supporting documentation.
- Confirm subcontractors Certificates of Insurance / WRAP policies during vouchering process.
- Provide timely responses and accurate resolutions when subcontractors, suppliers, and other vendors are inquiring about payment, invoice processing, and statement review. Be proactive and concerned about resolving concerns.
- After first attempting to resolve, properly directing all escalated vendor issues to the appropriate person and remain a part of the resolution.
- Process 1099-year end reports.
- Utilize and maintain recurring invoice templates, and ensure recurring invoices are posted and paid.

**Talents and Traits**
- Excellent data entry skills within a high-volume environment.
- A willingness to help others.
- The ability to follow established policies and procedures.
- Ability to produce accurate & timely work with attention to detail.
- Construction job costing background a plus.
- Proficient in Office 365
- Deadline driven.
- Deta

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