Office Manager
3 weeks ago
**Job Overview**:
**Key Responsibilities**:
1. Office Administration:
- Maintain and improve office policies and procedures to ensure efficient workflow.
- Manage office supplies, equipment, and facilities, coordinating repairs and maintenance as needed.
- Oversee office budget and expenses, identifying cost-saving opportunities where applicable.
- Handle correspondence, inquiries, and requests, both internal and external.
2. **Human Resources Management**:
- Recruit, train, and supervise administrative staff, providing guidance and support as necessary.
- Conduct performance evaluations and implement professional development initiatives.
- Ensure compliance with employment laws and regulations, maintaining employee records and documentation.
3**. Financial Management**:
- Assist in billing and invoicing processes, coordinating with attorneys and clients to ensure accuracy and timeliness.
- Monitor accounts receivable and payable, working closely with accounting staff to resolve discrepancies.
- Prepare financial reports and forecasts for management review.
4. Technology and IT Support:
- Troubleshoot technical issues and liaise with IT vendors for support and solutions.
- Stay informed about emerging technologies and recommend upgrades or enhancements as needed.
5. Client Service and Relations:
- Serve as a point of contact for clients, addressing inquiries and providing assistance as necessary.
- Coordinate client meetings, appointments, and conference arrangements.
- Maintain confidentiality and professionalism in all client interactions.
**Qualifications**:
- 3-5 years of experience in office management, preferably within a law firm or legal environment.
- Strong leadership and interpersonal skills, with the ability to effectively communicate and collaborate with staff at all levels.
- Proficiency in Microsoft Office Suite and familiarity with legal software (e.g., case management systems, billing software).
- Excellent organizational and time management abilities, with keen attention to detail.
- Knowledge of HR practices, including recruitment, performance management, and compliance.
- Ability to multitask and prioritize responsibilities in a fast-paced environment.
- Commitment to upholding confidentiality and ethical standards.
**Benefits**:
- Competitive salary commensurate with experience.
- Comprehensive health and wellness benefits package.
- Opportunities for professional development and advancement within the firm.
- Collaborative and supportive work environment with a focus on work-life balance.
Pay: $90,000.00 - $95,000.00 per year
**Benefits**:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Work Location: In person
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