Human Resources Administrator
3 weeks ago
Stanford University, Department of Medicine (DOM) is seeking a full-time Human Resources Administrator 1, under the supervision of a Sr. HR Administrator, to join our Human Resources (HR) Transactions team in a shared effort to provide the best possible service to our staff and faculty. The entire DOM Human Resources unit oversees day to day HR services for approximately 1,800 employees in 16 divisions and a central operations group. We are the first line of contact for employees, supervisors, and leadership within our department. Our HR team is committed to building a culture of improvement, integrity, inclusivity and community.
The HR Administrator 1 (HRA) will serve as a resource on human resources policies and procedures for assigned divisions and will support multiple facets of HR-related matters including recruitment, time and leave administration, onboarding and exit processes, worker’s compensation and disability leaves, academic staff-research appointments (and related employment visa processing), and HRIS data entry (hires, job changes, terminations).
The Department of Medicine is committed to setting the highest standards for patient care, ground-breaking biomedical research, professional education, teaching, and training. We are devoted to advancing the science of medicine by developing new methods to prevent, diagnose, and treat all aspects of human disease and strive to provide compassionate and pioneering health care to all of our patients. We welcome you to consider a career in our department
This position is eligible for a flexible work arrangement (hybrid or remote) with the ability to work on-site at the Stanford, California region as needed and on short notice.
**Duties include**:
- Serve as a resource on human resources issues, effectively communicate human resources policies, and explain human resources processes and procedures. Resolve basic issues as appropriate. Refer other issues to human resources manager/director or supervisor for resolution.
- Coordinate the recruitment process, including job postings, interview scheduling, and applicant disposition with hiring managers, human resources staff, and/or supervisors.
- Support and coordinate employment activities (transactions and documentation). Assist in onboarding and exit process of staff.
- Support the process (transactions and documentation) for academic and staff appointments/reappointments, including employment visa processing.
- Coordinate and/or perform HRIS data management activities, including initiating transactions and running reports for compliance, audit, and metrics purposes. Ensure data integrity, and serve as primary contact for identifying and resolving pay issues. May perform time and leave administration duties.
- Explain applicable disability and leave procedures, and generate related correspondence; update and maintain reports to track leaves.
- Maintain personnel and human resources related files.
**DESIRED QUALIFICATIONS**:
- Bachelor’s degree and two years of relevant experience.
- Working in HR within an academic and/or clinical setting desired.
- Experience with HRIS systems.
- Experience working on H-1B visas.
**EDUCATION & EXPERIENCE (REQUIRED)**:
- Associate degree and two years of relevant experience, or a combination of education and relevant experience.
**KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED)**:
- Strong attention to detail and accuracy.
- Demonstrated ability to maintain confidentiality and effectively handle highly sensitive and personal information with sound judgment, tact, and discretion.
- Ability to consistently follow through with projects and assignments and meet deadlines.
- Excellent oral and written communication skills.
- Strong and effective interpersonal and customer service skills.
- Strong computer skills, including Microsoft Office suite (Outlook, Word, Excel, and PowerPoint).
- Familiarity with human resource management systems, such as PeopleSoft and time/leave systems.
**CERTIFICATIONS & LICENSES**:
- PHR certification is a plus.
**PHYSICAL REQUIREMENTS**:
- Constantly perform desk-based computer tasks.
- Frequently sitting.
- Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds.
- Rarely twist/bend/stoop/squat, kneel/crawl.
**WORKING CONDITIONS**:
- Occasional travel on campus to schools/units.
- This position is eligible for a flexible work arrangement (hybrid or remote within the Bay Area) with ability to work on-site to the Stanford region as needed and on short notice.
**WORKING STANDARDS**:
- Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
- Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on t
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