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Vice Chair and Director of Finance
2 weeks ago
KEY RESPONSIBILITIES:
The Vice Chair/DFA is responsible for a broad set of responsibilities which include:Strategy and Planning
In collaboration with the chair and other leadership develops, administers, and communicates strategic and operational plans to support the vision, mission, values and strategic plan of the department and school.Operations
Leads the day-to-day operations and finances of the department to include the timely, accurate, and comprehensive development and implementation of annual financial and space plans. Also, represents Chair and other faculty leaders on school, health system or university work groups and projects, and collaborates with various leadership levels on long term and ad hoc projects. Clinical Services
Partners with Stanford Health Care and divisions to facilitate the recruitment, on-boarding and retention of Department of Medicine faculty, and champion Stanford Health Care priorities in the medicine specialty practices and destination service lines, especially with respect to initiatives in process improvement, patient-centered care, efficient clinic operations, quality, and clinical productivity. Work closely with senior vice chairs responsible for clinical services, quality, and inpatient management to assure high quality care is provided and faculty are effectively utilized and compensated for clinical effort.Research Administration
Assesses standardization of processes to improve pre- and post-award research administration across the department, while assuring department compliance with all university and federal award requirements. Additionally, provides executive oversight to divisions and staff and pilot processes to improve funds management and enhance research administrator career tracks, while partnering with vice chairs for basic science and clinical research to assure faculty have the business and administrative support to do their best work.Financial Management
Ensures that resources are allocated appropriately, particularly with regards to large scale investments and commitments, and ensures that the department’s business planning, operations, and commitments are fiscally prudent and financially transparent. Oversees the annual budget process in collaboration with the Director of Finance, faculty, and administrative leadership and within the context of the School and University process.Information Technology
Oversees software development team who work with line management and faculty on creation of collaborative tools to support business administration and research and works closely with organizational IT leadership.Human Resources and Academic Affairs
Oversees people management, including executive oversight of staff Human Resources, and Faculty Affairs; providing significant oversight of the faculty compensation plan and annual adjustments as required. Works closely with Office of Academic Affairs, Office of General Counsel, and other advisors on people issues; understands all aspects of faculty and staff labor relations. Creates an organizational climate which supports and values diversity and recognizes the contributions of faculty and staff from diverse backgrounds.Space and Facilities Planning
Provides oversight and direction to the department’s entire space portfolio which includes more than 250,000 square feet of research and administrative space on multiple campuses, in both owned and leased buildings. Provides effective executive oversight of facilities and support services and coordinates the operations between the various areas/divisions in collaboration with division administrators and chiefs, while assuring compliance with all university policies.POSITION REQUIREMENTS:
Master’s degree in business administration, Health Care Administration, Public Health, or a related field or equivalent, such as a CPA or other advanced certification and a minimum of 10 years of progressively responsible professional, managerial work experience, preferably in an academic medical center.
- Leading (Navigation and Communication): Demonstrated senior-level leadership knowledge, skill, experience, and abilities leading teams across the multiple missions to develop needed process pathways and data systems, while cultivating strong partnerships and relationships and working cooperatively with people of diverse racial, cultural and ethnic identities, styles, beliefs, and functional responsibilities. Planning (Vision, Mission, and Strategy): Demonstrated senior-level leadership knowledge, skill, experience, and abilities evaluating internal / external environment, while analyzing emerging trends and changes in regulatory requirements to formulate and execute strategic plans of significant complexity and scope for the organization or programs. Includes developing vision, mission, strategy, goals, and objectives while guiding the development of tactical and operational policies, procedures, blueprints and roadmaps that support strategic plans Organizing (Organizational Design and Culture)
Demonstrated senior-level leadership knowledge, skill, experience, and abilities in organizational design and development to include fostering a culture of collaboration, innovation and continuous improvement, while encouraging staff to contribute to strategic initiatives and supporting them as they adapt to changing circumstances.Controlling (Organizational Excellence)
Demonstrated senior-level leadership knowledge, skill, experience, and abilities in the areas of organizational excellence and performance management to include measuring and monitoring organizational performance against established goals and plans in a highly complex clinical service and research environment, while managing the work of subordinate directors, managers, and professional staff to achieve results through their efforts. Will utilize process excellence and problem-solving methodologies to streamline and standardize business processes and ensure the flow of customer value to stakeholders, as well as proactively manage financial risks, implementing strategies to mitigate potential losses and protect the organization's financial stability.Job Knowledge (Functional and Technical Expertise)
Demonstrated senior-level leadership knowledge, skill, experience, and abilities in the core duties to operate as a subject matter expert in business, management, accounting, budget planning, financial forecasting, and contracts and grants administration. Must be able to articulate complex financial concepts and strategies in a clear and persuasive manner, effectively communicating the financial implications of decisions to diverse audiences, as well as possess a broad understanding of information technology hardware and software infrastructure.
- Constantly perform desk-based computer tasks.Frequently sitting.Occasionally stand/walk, reach/work above shoulders, use a telephone, writing by hand, lift/carry/push/pull objects that weigh up to 10 pounds;Rarely twist/bend/stoop/squat, sort/file paperwork or parts, lift/carry/push/pull objects that weigh 11-20 pounds.
* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.
- Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide.
- Schedule: Full-time
- Job Code: 4153
- Employee Status: Regular
- Grade: O
- Requisition ID: 102372
- Work Arrangement : On Site
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