Grants Manager

2 weeks ago


Newport News, United States City of Newport News Full time

**GRANTS MANAGER**
CITY MANAGER

Human Resources

NEWPORT NEWS, VA Department

**GENERAL STATEMENT OF RESPONSIBILITIES**

Under general supervision, this position is responsible for acquiring and coordinating local, state,
federal, corporate, and foundation grants, as well as other external funding, to support comprehensive
citywide strategic initiatives. This position will perform complex analytical work as it relates to grant
coordination and administration across city funding source. Reports to Innovation Program Manager.

**ESSENTIAL JOB FUNCTIONS
Responsible for researching federal, state and local initiatives and using other research methodologies
in search of available grant opportunities; communicating grant opportunities to departmental
contacts; developing and soliciting grants for city-wide strategic programs, activities and functions;
making recommendations for possible additional funding sources.

coordination, administration, and compliance oversight of awarded grants and associated projects, to
include monitoring grant processes and coordinating efforts to ensure continuation of renewable
grants, foundations or alternate funding streams.

Responsible for reviewing, coordinating and tracking grant requests and working with department
contacts throughout the City. Oversees grant implementations, monitor expenditures of awards,
grants or special projects, and ensures required reporting has been completed. Develops or assists in
the development of necessary accounting, budget reporting and tracking systems for grant proposals,
awarded grants and alternate funds.

Responsible for reviewing grant conditions ensuring that all grant requirements are addressed prior to
grant acceptance. Researches and interprets the Code for Federal Regulations, Office of Management
and Budget (OMB) Circulars, federal handbooks, foundation requirements for applicability to City's
grant programs, assesses the impact of changes to City program administration and communicates
modifications to impacted departments and agencies.

Serves as a liaison for grant management between City management, grantor officials and other
departments. Coordinates with the Finance and Budget Departments to ensure accurate allocation of
grant related funds. Maintains an updated listing of available grants and communicates opportunities
to the appropriate department. Develops, formulates and implements grant related policies,
guidelines, and procedures to ensure program compliance. Develops reporting systems to ensure the
City's ability to meet grant reporting requirements.

Performs other duties as assigned.

**PC# 22145**
**Page 1 of 3** **Revised: 05/01/2024**_**PERFORMANCE STANDARD**

Employees at all levels are expected to** **effectively work together to meet the needs of the community
and the organization through work behaviors demonstrating the City’s Values. Employees are also
expected to lead by example and demonstrate the highest level of ethics.

**REQUIRED KNOWLEDGE
- Financial Management - Comprehensive knowledge of general, budget, cost and accounting as they

relate to the principles, procedures, techniques and terminology of municipal government.
Knowledge of specific budget processes for operating and capital budgets. Knowledge of the
functions and operations of municipal agencies.
- Grant Management - Thorough knowledge of federal and state grant programs, grant writing

principles and processes and ability to organize the department’s resources for optimum
performance under grant provisions.
- Strategic Planning - Knowledge of strategic planning principles and theories to forecast future

needs based on current departmental requirements and budget constraints.***
- Customer Service — Thorough knowledge of principles and processes for providing customer

service. This includes setting and meeting quality standards for services, and evaluation of
customer satisfaction.
**REQUIRED SKILLS
- Interpersonal Relationships - Develops and maintains cooperative and professional relationships

with employees, managers, representatives from other departments and organizations. Shares
knowledge with staff for mutual and departmental benefit.
- Computer Skills - Utilizes a personal computer with word processing, spreadsheet, presentation,

database, and related software to effectively complete a variety of complex tasks with reasonable
speed and accuracy, such as financial analyses and projections.
- Time Management - Plans and organizes daily work routine. Estimates expected time of

completion of elements of work and establishes a personal schedule, accordingly. Implements work
activities in accordance with priorities and estimated schedules.
**REQUIRED ABILITIES
- Critical Thinking - Using logic and reasoning to understand, analyze, and evaluate complex

situation; performs additional research to identify the strengths and weaknesses of alternative
solutions, conclusions or approaches.
- Communication - Ability to communicate co



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