Part-time Office Assistant

1 week ago

Alexandria, United States 300Brand Inc Full time

Description:
**Part Time Office Assistant**

**Responsibilities**:

- Responsible for engaging, contracting, and maintaining relationships with vendors including utilities, telecom, shipping, hotels, restaurants, parking, janitorial, contractors, and general office providers
- Availability to come into office as needed to meet with vendors (exterminator, HVAC, etc.) and to handle any emergencies
- Plan and execute office events including periodic office luncheons, all-hand’s meetings, company social events, company trivia parties and contests, etc.
- Assist with preparing social budgets related to office and Company events; responsible for tracking, maintaining, and meeting budget for all office and Company events.
- Responsible for office procurement, to include supplies, cell phones (when applicable) and equipment.
- Responsible for managing and obtaining upgrades/replacements of cell phones/computers/supplies when needed.
- Responsible for maintaining office equipment and supplies, including copiers, printers, and audio/visual equipment.
- Maintain and manage certain corporate accounts, including without limitation, Uber and Lyft.
- Manage and maintain facility operations, including set-up meeting rooms and audio-visual equipment, manage employee/customer access, distribute mail, prepare, and receive special mailings, including FedEx and messenger deliveries.
- Support the accounting department as requested, including equipment spreadsheets, scanning, and uploading invoices to accounts payable system, payables filing, petty cash maintenance, check mailing and other functions as directed.
- Provide administrative support to senior staff as needed.
- Provide administrative support to the executive staff, including without limitation, travel support, expense report preparation and related tasks.
- Work hours will be 9am-2pm 3 days a week (Tues-Thurs) or 15hrs//week.

**Requirements**:

- High School diploma with 3+years of experience or BA with 1-2 years of administrative experience
- Ability to prioritize and multi-task in a challenging, fast-paced environment
- Ability to solve problems through critical analysis and strategic thinking
- Ability to utilize technology, including computers and telecommunication devices
- Excellent verbal and written communications skills
- Proficiency in Microsoft Office suite (Outlook, Excel, Word, PowerPoint, etc.)
- Strong attention to detail
- Positive and upbeat demeanor, team player mentality
- Exceptional work ethic
- Strong organizational skills
- Ability to maintain confidential information with discretion
- Spanish speaking a plus

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