Program Assistant

2 months ago

Washington, United States US Woodrow Wilson International Center for Scholars Full time

**Duties**:
The incumbent serves as a clerical and administrative assistant for the History and Public Policy Program (HAPP) and the Kissinger Institute on China and the United States (KICUS), reporting jointly to the respective Program Directors (or Deputy Directors where applicable), and is responsible for planning, executing and closing out the Program’s projects, events, workshops, conferences, seminars, and meetings. As such, the incumbent:

- Provides financial management, administrative, and logístical support for all Program activities and events.
- Maintains the short and long-term Program timeline for grant-based deliverables and obligations.
- Arranges and executes travel and accommodations for the Program staff as well as the Program’s invitational travelers and scholars. Arranges and executes travel authorizations and vouchers to reimburse speakers and staff members for travel expenses.
- Provides support for all aspects of the programs, including planning and executing associated events, virtual and telephonic meetings, handling all the pre-arrival preparations including travel logistics, liaising with communications staff on pre-arrival promotion and editing written materials, and supporting the administrative needs of visiting scholars.
- Take lead in providing logístical support on the day of all in-person public as well as private events.
- Attend all internal online meetings fully by having camera on.
- Assists the Program Associates, Deputy Directors, and Directors with tracking expenditures for Program accounts and reconciling those accounts with reports provided by the Wilson Center’s Financial Management Office.
- Monitors and tracks the financial management related to grants and submitting grant-related expenses to the shared tracking system in coordination with the Program Associates and Directors.
- Routinely drafts correspondence for Directors’ signature.
- Drafts and sends invitations for meetings and events for dissemination, books rooms and prepares all materials for meetings and events, including programs, signs, tent-cards, and any other necessary arrangements to ensure overall success of meetings.
- Coordinates with Wilson Center Audio Visual and External Relations to communicate special requirements for meetings, and ensures inclusion of meetings on the Wilson Center’s strategic planning calendar.
- Drafts and prepares a variety of correspondence, financial reports, forms, and other materials related to Project activities and commitments to funders.
- Organizes, maintains and regularly updates all files on all events, meetings, contacts, ongoing projects, and funding sources.
- Maintains and updates the Program’s contact and grant-tracking databases.
- Assists with the recruitment, orientation, supervision, and out-processing of interns.
- Assists with the maintenance and updating of the Programs’ webpage, especially as it pertains to events.
- Helps with the organization and maintenance of Program archives. Gathers narrative and statistical data to prepare various reports to funders.
- Performs basic research related to program activities and event topics.
- Works in office as determined by the History and Public Policy Program and the Kissinger Institute on China and the United States’ telecommuting agreement and is on-site to assist at events as required.

**Requirements**:
**Conditions of Employment**:

- May be required to serve a one-year probationary period
- Pre
- appointment background investigation
- Must participate in Direct Deposit/Electronic Funds for salary payment
- Must meet Selective Service Registration Act requirement for males.

**Qualifications**:
**MINIMUM QUALIFICATIONS**: To be considered mínimally qualified for this position, you must demonstrate that you meet the required specialized experience, or education as described, for the respective grade level in which you are applying:
**IS-7**:
To qualify you must have at least one (1) year of specialized work experience equivalent to the IS-6 grade level in the Federal service (obtained either in the private or public sectors) performing most of the following types of duties:

- Planning, implementing and closing-out organization sponsored events;
- Using a variety of software packages, especially Microsoft Word, Outlook, Excel, and PowerPoint, and financial tracking software to perform/automate office work;
- Demonstrating proficiency in grammar, punctuation, and spelling, including the ability to proofread in order to draft a variety of documents, reports, and summaries for a general audience;
- Verbally communicating in cross-cultural professional environments;
- Understanding of basic accounting, grant management, and budgetary processes;
- Cultivating partnerships with internal and external partners.

Ability to read and write in Mandarin Chinese is helpful, but not required.

**IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE MAY NOT MAKE ASSUMPTIONS REGARDING YO

  • Program Manager

    3 weeks ago

    Washington, United States Program Management Solutions, LLC Full time

    Program Management Solutions is looking for a Program Manager with at least 3 years experience overseeing IT projects to join our growing team. This is a hybrid position in the Washington DC Metro area. It requires US citizenship and the ability to obtain a security clearance. **Example of Duties** - Act as primary point-of-contact for the program and...

  • Program Manager

    3 weeks ago

    Washington, United States Program Management Solutions, LLC Full time

    Job DescriptionJob DescriptionSalary: Program Management Solutions is looking for a Program Manager with at least 3 years experience overseeing IT projects to join our growing team. This is a hybrid position in the Washington DC Metro area. It requires US citizenship and the ability to obtain a security clearance.Example of Duties ● Act as primary...

  • Management and Program Analyst

    3 weeks ago

    Washington, United States Immediate Office of the Assistant Secretary for Management Full time

    Summary This position is located within the Office of Asset Enterprise Management (OAEM), Office of Management (OM), Department of Veterans Affairs Central Office (VACO). This position is responsible for leading, overseeing and managing the vehicle electrification activities within OAEM's Energy, Environment and Fleet (EEF) Program Service. Duties ...

  • Program Assistant

    1 month ago

    Washington, United States Collaborative Solutions for Communities Full time

    **ESSENTIAL POSITION DUTIES** - Develops, administer, and monitor programs ensuring compliance with policies and standards - Chart work process and assist the program director in achieving program outcomes - Preparing documentation for grants - Managing online resources - Proofreading and making copies of documents - Assisting in the planning and overseeing...

  • Program Analyst

    15 hours ago

    Washington, United States US Assistant Secretary for Public and Indian Housing Full time

    **Duties**: As a **Program Analyst (Data Analyst)**, you will: - Oversee and provide leadership and direction to broad data research projects of major policy importance, difficulty, and complexity, directed toward significant problems relating to goals and mission of PIH and HUD programs. - Access and manipulate large sets of financial and programmatic data...

  • Program Assistant

    2 weeks ago

    Washington, United States INTERNATIONAL CENTER FOR JOURNALISTS Full time

    Join a team that’s making a difference! Fact-based journalism is under unprecedented attack at a time when a free, independent news media has never been more important. The International Center for Journalists (ICFJ) works to ensure that the cornerstone of healthy democracies - increasing the flow of reliable, trustworthy news - stays strong for...

  • Program Assistant

    2 weeks ago

    Washington, United States INTERNATIONAL CENTER FOR JOURNALISTS Full time

    Join a team that’s making a difference! Fact-based journalism is under unprecedented attack at a time when a free, independent news media has never been more important. The International Center for Journalists (ICFJ) works to ensure that the cornerstone of healthy democracies - increasing the flow of reliable, trustworthynews - stays strong for...

  • Supervisory Management and Program Analyst

    2 months ago

    Washington, United States Office of the Assistant Secretary for Administration and Management Full time

    Summary This position is located in the Office of the Assistant Secretary for Administration and Management (OASAM), Business Operations Center (BOC), Office of Personal Property (ORPP). Branch of Personal Property. This position is responsible for the Department's nationwide personal property management and motor vehicle fleet management programs. ...

  • Program Assistant

    5 days ago

    Washington, United States Chenega Corporation Full time

    Overview: Come join a company that strives for _Extraordinary People and Exceptional Performance_! **Chenega Enterprise Systems & Solutions, LLC,** a **Chenega Professional Services**’ company, is looking for a **Program Assistant** to support the US Agency for International Development, Middle East Bureau (ME). Our company offers employees the...

  • Program Assistant

    2 weeks ago

    Washington, United States INTERNATIONAL CENTER FOR JOURNALISTS Full time

    Job DescriptionJob DescriptionJoin a team that’s making a difference!Fact-based journalism is under unprecedented attack at a time when a free, independent news media has never been more important. The International Center for Journalists (ICFJ) works to ensure that the cornerstone of healthy democracies - increasing the flow of reliable, trustworthynews...

  • Program Assistant

    7 days ago

    Washington, United States INTERNATIONAL CENTER FOR JOURNALISTS Full time

    Job DescriptionJob DescriptionJoin a team that’s making a difference!Fact-based journalism is under unprecedented attack at a time when a free, independent news media has never been more important. The International Center for Journalists (ICFJ) works to ensure that the cornerstone of healthy democracies - increasing the flow of reliable, trustworthynews...

  • Program Assistant

    2 months ago

    Washington, United States Collaborative Solutions for Communities Full time

    Job DescriptionJob DescriptionESSENTIAL POSITION DUTIESCandidate shall possess the following skill sets and fulfill the responsibilities listed, but not limited to those below:Develops, administer, and monitor programs ensuring compliance with policies and standardsChart work process and assist the program director in achieving program outcomesPreparing...

  • Program Assistant

    1 week ago

    Washington, United States World Bank Group Full time

    **Job #**: - req27062**Organization**: - World Bank**Sector**: - Administration/Office Support**Grade**: - GC**Term Duration**: - 2 years 0 months**Recruitment Type**: - Local Recruitment**Location**: - Washington, DC,United States**Required Language(s)**: - English**Preferred Language(s)**: **Closing Date**: - 4/26/2024 (MM/DD/YYYY) at 11:59pm...

  • Program Assistant

    2 weeks ago

    Washington, United States Mary's Center Full time

    **_ Important Note: Mary’s Center is mandating the COVID-19 vaccine + booster for all staff._** **Position Summary** Under the direction of the Center Director, the Program Assistant (PA) provides management, maintenance, and coordination of the front desk area and the administrative office. The PA is the initial point of contact for all visitors and...

  • Program Assistant

    5 days ago

    Washington, United States Credence Management Solutions, LLC Full time

    Overview: **Job Location**: Washington, DC **Telework Eligible**: Yes, at least 3 days per week in-person reporting at Washington, DC office. **Remote Eligible**: No. **Summary Statement**: ***The Public Health Institute (PHI) is an independent, nonprofit organization dedicated to promoting health, well-being, and quality of life for people throughout...

  • Program Assistant

    4 days ago

    Washington, United States CALVARY WOMENS SERVICES INC Full time

    Job DescriptionJob DescriptionDescription:Calvary Women's Services is expanding its housing and services to meet the needs of more homeless women in the District of Columbia. We are seeking people who want use their skills and experience to advance Calvary's mission of empowering homeless women to transform their lives.The Program Assistant works to...

  • Assistant Project Manager

    1 day ago

    Washington, United States Pacific Program Management Full time

    Job Description Job Description Company Pacific Program Management (PPM) provides clients the leadership and management oversight of their work space strategy, space development, and space transitions for their people and business across the U.S. and Internationally. PPM is a fast-growing, real estate project and program management firm that helps companies...

  • Program Assistant

    5 days ago

    Washington, United States Highlight Full time

    We are looking for a full-time Program Assistant to support USAID’s Bureau for Policy, Planning and Learning (PPL), which develops guidance, tools and training to help USAID missions worldwide implement Agency business practices related to strategic planning and program design. You will be responsible for assisting the 35-member Office of Strategic and...

  • Assistant Project Manager

    2 days ago

    Washington, United States Pacific Program Management Full time

    Job Description Company Pacific Program Management (PPM) provides clients the leadership and management oversight of their work space strategy, space development, and space transitions for their people and business across the U.S. and Internationally. PPM is a fast-growing, real estate project and program management firm that helps companies reimagine their...

  • Assistant Project Manager

    1 week ago

    Washington, United States Pacific Program Management Full time

    Job DescriptionJob DescriptionCompanyPacific Program Management (PPM) provides clients the leadership and management oversight of their work space strategy, space development, and space transitions for their people and business across the U.S. and Internationally.PPM is a fast-growing, real estate project and program management firm that helps companies...