Program Assistant

3 weeks ago

Washington, United States Chenega Corporation Full time

Overview:
Come join a company that strives for _Extraordinary People and Exceptional Performance_ **Chenega Enterprise Systems & Solutions, LLC,** a **Chenega Professional Services**’ company, is looking for a **Program Assistant** to support the US Agency for International Development, Middle East Bureau (ME).

Our company offers employees the opportunity to join a team where there is a robust employee benefits program, management engagement, quality leadership, an atmosphere of teamwork, recognition for performance, and promotion opportunities. We actively strive to channel our highly engaged employee’s knowledge, critical thinking, innovative solutions for our clients.

**Responsibilities**:

- Work closely with the Program Manager, peers, and government personnel.
- The Program Assistant will assist, identify, analyze, update, support, schedule, organize, maintain, and manage the following tasks:

- Administrative functions such as supporting project/program tracking, data analysis and documentation, program document preparation and presentations, budget and field support tracking
- Performing clerical functions such as control and filing/library maintenance, portfolio review support, management systems support, handling information requests, program file management, preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings (technical and program related; conferences and events planning).
- Plan, coordinate, and perform secretarial and administrative functions as needed, to include:

- Maintain calendars, schedule meetings, maintain files, handle mail and correspondence, program document preparation, presentations, escort visitors, prepare travel-related documentation, make travel arrangements for the ME Bureau Front Office staff, as assigned
- Coordinate correspondence with the offices in the ME bureau and the missions when necessary.
- Set up bi-weekly conference calls with the ME Bureau missions, offices, and regional platforms.
- Provide records maintenance and other duties as assigned related to area(s) of responsibility.
- Manage control and filing/library maintenance.
- Maintain supplies for the office, proactively restocking items that may be in short supply or out of stock.
- Act as the main timekeeper for the bureau, ensuring all timecards are processed on time coordinating with supervisors to ensure their staff timecards have been verified.
- Work with the Administrative Management Services (AMS) office to ensure IT equipment is functioning properly or updated as needed.
- Work with AMS to ensure all other office equipment and furniture is functioning properly, clean, and presentable.
- Prepare program/project tracking, reports, and success stories.
- Support USAID liaison and coordination efforts with other donors, NGOs, civil society groups, government officials, and other actors.
- Provide technical and program related conference and event planning.
- Serve as logístical backstop to staff, including TDY staff, for establishing meeting schedules and securing workspace, arranging electronic support, and related items.
- Assist the Special Assistant as needed and appropriate in managing taskers and clearances.
- Provide Washington-based backstop, limited field support, and general administrative support, as needed.

Qualifications:

- High school diploma
- Minimum of one-year professional administrative support experience.
- Active Secret clearance.
- Strong communication and organizational skills
- Knowledge, Skills and Abilities:_
- Demonstrated ability to work independently and with others
- Ability to work under tight deadlines and handle multiple/detail-oriented tasks
- Proficiency in administrative and clerical functions
- Ability to travel as required to locations such as Egypt, Iraq, Jordan, Lebanon, Libya, Morocco, Syria, Tunisia, West Bank/Gaza, Yemen.
- Effective interpersonal skills, especially with senior leadership.

Teleworking Permitted?: true Teleworking Details: Must be in the office at least 3 days a week

  • Program Manager

    1 week ago

    Washington, United States Program Management Solutions, LLC Full time

    Program Management Solutions is looking for a Program Manager with at least 3 years experience overseeing IT projects to join our growing team. This is a hybrid position in the Washington DC Metro area. It requires US citizenship and the ability to obtain a security clearance. **Example of Duties** - Act as primary point-of-contact for the program and...

  • Management and Program Analyst

    1 month ago

    Washington, United States Immediate Office of the Assistant Secretary for Management Full time

    Summary This position is located within the Office of Asset Enterprise Management (OAEM), Office of Management (OM), Department of Veterans Affairs Central Office (VACO). This position is responsible for leading, overseeing and managing the vehicle electrification activities within OAEM's Energy, Environment and Fleet (EEF) Program Service. Duties ...

  • Program Analyst

    4 hours ago

    Washington, Washington, D.C., United States Assistant Secretary For Fair Housing And Equal Opportunity Full time

    As a Program Analyst, you will:Draft and prepare formal comments, or otherwise make authoritative recommendations, with respect to the substantial equivalence of State and local fair housing laws to the Fair Housing Act. Analyze and report on FHAP issues and problems and recommend innovative resolutions to these issues and problems or otherwise making...

  • Program Analyst

    2 weeks ago

    Washington, United States US Assistant Secretary for Public and Indian Housing Full time

    **Duties**: As a **Program Analyst (Data Analyst)**, you will: - Oversee and provide leadership and direction to broad data research projects of major policy importance, difficulty, and complexity, directed toward significant problems relating to goals and mission of PIH and HUD programs. - Access and manipulate large sets of financial and programmatic data...

  • Program Assistant

    2 months ago

    Washington, United States Collaborative Solutions for Communities Full time

    **ESSENTIAL POSITION DUTIES** - Develops, administer, and monitor programs ensuring compliance with policies and standards - Chart work process and assist the program director in achieving program outcomes - Preparing documentation for grants - Managing online resources - Proofreading and making copies of documents - Assisting in the planning and overseeing...

  • Program Assistant

    2 days ago

    Washington, United States INTERNATIONAL CENTER FOR JOURNALISTS Full time

    Join a team that’s making a difference! Fact-based journalism is under unprecedented attack at a time when a free, independent news media has never been more important. The International Center for Journalists (ICFJ) works to ensure that the cornerstone of healthy democracies - increasing the flow of reliable, trustworthy news - stays strong for...

  • Program Assistant

    4 weeks ago

    Washington, United States INTERNATIONAL CENTER FOR JOURNALISTS Full time

    Join a team that’s making a difference! Fact-based journalism is under unprecedented attack at a time when a free, independent news media has never been more important. The International Center for Journalists (ICFJ) works to ensure that the cornerstone of healthy democracies - increasing the flow of reliable, trustworthynews - stays strong for...

  • Program Assistant

    2 weeks ago

    Washington, United States US Woodrow Wilson International Center for Scholars Full time

    **Duties**: The incumbent serves as a clerical and administrative assistant for the History and Public Policy Program (HAPP) and the Kissinger Institute on China and the United States (KICUS), reporting jointly to the respective Program Directors (or Deputy Directors where applicable), and is responsible for planning, executing and closing out the...

  • Supervisory Management and Program Analyst

    2 months ago

    Washington, United States Office of the Assistant Secretary for Administration and Management Full time

    Summary This position is located in the Office of the Assistant Secretary for Administration and Management (OASAM), Business Operations Center (BOC), Office of Personal Property (ORPP). Branch of Personal Property. This position is responsible for the Department's nationwide personal property management and motor vehicle fleet management programs. ...

  • Program Assistant

    1 week ago

    Washington, United States ROCS Grad Staffing Full time

    Why You Want To Work Here:Great opportunity to join a non-profit organization headquartered in Washington, DC and led by a new generation of leaders from both sides of the Atlantic. As a valuable member of our dynamic and expanding team, this individual will play a pivotal role in shaping development objectives and assisting in prospecting, nurturing, and...

  • Program Assistant

    2 weeks ago

    Washington, United States ROCS Grad Staffing Full time

    Why You Want To Work Here:Great opportunity to join a non-profit organization headquartered in Washington, DC and led by a new generation of leaders from both sides of the Atlantic. As a valuable member of our dynamic and expanding team, this individual will play a pivotal role in shaping development objectives and assisting in prospecting, nurturing, and...

  • Program Assistant

    1 week ago

    Washington, Washington, D.C., United States Collaborative Solutions for Communities Full time

    ESSENTIAL POSITION DUTIES Develops, administer, and monitor programs ensuring compliance with policies and standards Chart work process and assist the program director in achieving program outcomes Preparing documentation for grants Managing online resources Proofreading and making copies of documents Assisting in the planning and overseeing significant...

  • Program Assistant

    2 weeks ago

    Washington, United States USAGING Full time

    Description: **USAging Overview** USAging is the national association representing and supporting the network of Area Agencies on Aging and advocating for the Title VI Native American Aging Programs. Our members help older adults and people with disabilities throughout the United States live with optimal health, well-being, independence and dignity in their...

  • Program Assistant

    4 weeks ago

    Washington, United States INTERNATIONAL CENTER FOR JOURNALISTS Full time

    Job DescriptionJob DescriptionJoin a team that’s making a difference!Fact-based journalism is under unprecedented attack at a time when a free, independent news media has never been more important. The International Center for Journalists (ICFJ) works to ensure that the cornerstone of healthy democracies - increasing the flow of reliable, trustworthynews...

  • Program Assistant

    3 weeks ago

    Washington, United States INTERNATIONAL CENTER FOR JOURNALISTS Full time

    Job DescriptionJob DescriptionJoin a team that’s making a difference!Fact-based journalism is under unprecedented attack at a time when a free, independent news media has never been more important. The International Center for Journalists (ICFJ) works to ensure that the cornerstone of healthy democracies - increasing the flow of reliable, trustworthynews...

  • Program Assistant

    2 months ago

    Washington, United States Collaborative Solutions for Communities Full time

    Job DescriptionJob DescriptionESSENTIAL POSITION DUTIESCandidate shall possess the following skill sets and fulfill the responsibilities listed, but not limited to those below:Develops, administer, and monitor programs ensuring compliance with policies and standardsChart work process and assist the program director in achieving program outcomesPreparing...

  • Program Assistant

    2 weeks ago

    Washington, United States IFC Systems Corporation Full time

    **Program Assistant** **Job #**: - req27609**Organization**: - World Bank**Sector**: - Administration/Office Support**Grade**: - GC**Term Duration**: - 2 years 0 months**Recruitment Type**: - Local Recruitment**Location**: - Washington, DC,United States**Required Language(s)**: - English, Spanish**Preferred Language(s)**: **Closing Date**: -...

  • Program Assistant

    7 days ago

    Washington, Washington, D.C., United States INTERNATIONAL CENTER FOR JOURNALISTS Full time

    Join a team that's making a differenceFact-based journalism is under unprecedented attack at a time when a free, independent news media has never been more important. The International Center for Journalists (ICFJ) works to ensure that the cornerstone of healthy democracies - increasing the flow of reliable, trustworthy news - stays strong for generations to...

  • Program Assistant

    3 weeks ago

    Washington, United States World Bank Group Full time

    **Job #**: - req27062**Organization**: - World Bank**Sector**: - Administration/Office Support**Grade**: - GC**Term Duration**: - 2 years 0 months**Recruitment Type**: - Local Recruitment**Location**: - Washington, DC,United States**Required Language(s)**: - English**Preferred Language(s)**: **Closing Date**: - 4/26/2024 (MM/DD/YYYY) at 11:59pm...

  • Program Assistant, Exchange Programs

    2 days ago

    Washington, United States Amideast, Inc. Full time

    **COMPANY DESCRIPTION**: **_Rate_**:$21.88 per hour **_Hybrid Schedule_**: This position requires two days per week in the office (Tuesday, Thursday) after August 16, 2024 : The Program Assistant is a key member of the 19-person department charged with managing Exchange Programs for the Middle East and North Africa. The incumbent will work in tandem with...