Religious School Office Manager

3 weeks ago


Los Angeles, United States Sinai Temple Full time

**Position**:Religious School Office Manager

**Department**:Religious School

**Supervisor**:Religious School Director

**Status**:Non-Exempt, Hourly

**Work Schedule (September-May)**:

- Monday, Tuesday, Thursday: 9:00 AM- 5:30 PM
- Wednesday: 10:00 AM - 7:00 PM
- Friday: 8:00 AM- 4:00 PM

**Work Schedule (June-August)**
- Monday-Thursday: 9:00 AM- 5:30 PM
- Friday: 8:00 AM-4:00 PM

***

Under the direction of the Religious School Director, this position supports and ensures the smooth operation of Sinai Temple’s robust K-7th grade Religious School. This position is the face of the Religious School. With a customer service mindset, this individual is on the front lines for Religious School parents and teachers, providing information and problem-solving support in a timely manner. This individual manages the many moving pieces of a busy, fast-paced office, including but not limited to: responding to teacher and parent requests, ordering supplies, preparing for school-wide events, collaborating with other Temple staff members, etc.

**PRIMARY DUTIES**
- Assist with student enrollment and registration
- Enter family and student information into ShulCloud School module
- Supports families in completion of registration documents
- Collaborate with Finance department to assist families in setting up payment plans
- Follow-up with Rel. School families with open balances on their accounts
- Monitor financial activities of the department
- Event and Program Budgeting
- Check Requests/Reimbursements
- Monthly credit card reconciliation
- Management of monthly operating budget
- Attendance
- Tracking and monitoring student attendance
- Communication with teachers regarding student attendance
- Assist in and preparing materials for events and programs
- Updating documents
- Order supplies for teachers and office
- Oversee clerical tasks: sorting, filing, copying, sending mail, etc.
- Keep an inventory of office supplies and submitting an order as needed.
- Update paperwork, maintaining documents and word processing.
- Perform general office duties, assisting with file updates, making copies as needed.
- Assist with correspondences for all education programs and events (publicity, lesson plans, progress reports, etc.).
- Assist with coordination of school wide holiday events.
- Serve as the primary contact for all room set-ups for all religious school events and classes, activities and shared room use.

**POSITION QUALIFICATIONS**
- Skills Required: database, typing (60wpm) analytical skills, problem-solving abilities, and attention to detail.
- Knowledge of Microsoft Office (Word, Excel, Outlook)
- Strong organizational, written, and verbal communication skills
- Ability to meet critical deadlines, prioritize and execute tasks
- Efficient and savvy in work completion
- Time management and ability to work well under mínimal supervision for project completion
- Have a valid driver’s license (or a reliable means to get to work)
- Familiar with Judaism or is willing to learn
- Is physically able to perform all functions of job, (lift and put away office supplies, occasionally run errands or do shopping)

**TECHNOLOGY REQUIREMENTS**
- Proficient in social media and digital communications. Can express self in writing, competent with letter writing, English grammar and composition.

**MINIMUM EDUCATION**
- Bachelor's degree or equivalent



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