Executive Assistant

1 week ago

Perris, United States Eastern Municipal Water District Full time

**CLOSING DATE & TIME: June 28, 2024 after 4:00PM Pacific Time**

**GENERAL PURPOSE**

Under direction, provides difficult, sensitive, and confidential administrative and secretarial support to executives and directors; ensures the efficient and effective administration of the office to which the position is assigned; performs complex and highly responsible office support work requiring independence, initiative, and discretion; interprets District policies and administrative regulations; performs a variety of coordination and research functions; and performs related duties as assigned.

**DISTINGUISHING CHARACTERISTICS**

This is the advanced-level classification in the secretarial and administrative job family responsible for performing the most complex work assigned to the series. Incumbents regularly work on tasks which are varied and complex, requiring considerable discretion and independent judgment. Positions in the classification rely on experience and judgment to perform assigned duties. Assignments are given with general guidelines and incumbents are responsible for establishing objectives, timelines, and methods to complete assignments. Work is typically reviewed upon completion for soundness, appropriateness, and conformity to policy and requirements.

A confidential employee is an employee who is required to develop or present management positions on collective bargaining, or whose duties normally require access to confidential information.

**SUPERVISION RECEIVED AND EXERCISED**

Receives direction from assigned executive or department director or board secretary. May exercise functional and technical direction over, and provide training to, lower level staff.

**BENEFITS**: For an overview of EMWD's excellent benefits package please click on the following link: EMWD Benefits Summary

To learn more about working at EMWD, view our Join EMWD video by clicking here.
- EMWD's mission is to deliver value to our diverse customers and the communities we serve by providing safe, reliable, economical and environmentally sustainable services._
- EMWD is a leader in sustainability efforts that provide long-term benefits to the environment and establishes EMWD as an industry front-runner in adapting to climate change. We have invested in solar energy programs that provide significant environmental benefits, are modernizing our fleet vehicles to be further reliant on clean energy and have a long-term strategic priority to further reduce our carbon footprint while reducing financial impacts to customers._

**Required Skills**:
Knowledge of:

- Office administrative and management practices and procedures.
- Basic functions of public agencies, including the role and responsibilities of a public governing board, and rules and regulations for the conduct of public meetings.
- District organization, rules, policies, and procedures in assigned areas of responsibility.
- Engineering and construction project terminology, procedures, and policies.
- Basic construction management documentation processes and District policies pertaining to construction contract document processing.
- Research principles and practices.
- Principles of providing work direction and training.
- Principles and practices of sound business communication.
- Federal, state, and local laws, codes, and regulations in assigned areas of responsibility.
- Methods and techniques of monitoring and tracking budget expenditures.
- Business mathematics.
- The District’s personnel rules, policies, and labor contract provisions.
- Principles and practices of record keeping.
- District and mandated safety rules, regulations, and protocols.
- Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and District staff.
- The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar.
- Modern equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work performed.

Ability to:

- Provide confidential administrative support to assigned director.
- Compose, proofread, and edit business correspondence.
- Prepare clear, accurate, and concise records and reports, notes, correspondence, and other written materials.
- Monitor, track, and generate reports on budget expenditures.
- Monitor contract provisions.
- Make travel arrangements and track/process expense reports.
- Prepare and process a diverse range of departmental forms and agreements.
- Perform technical research.
- Evaluate administrative practices and recommend process improvements.
- Train administrative staff in work procedures and processes.
- Organize, research, and maintain complex and confidential office files.
- Maintain highly sensitive and confidential information.
- Independently organize work, set priorities, meet critical deadlines and follow up on assignments.

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