Administrative Assistant

3 weeks ago

Tampa, United States Children's Home Network Full time

The Children's Home Network is seeking an employee to provide technical assistance to the team as they seek to place children removed from their parents into foster homes. In this role the employee will work with placement specialists, foster parents, and group homes and track movement of children through the child welfare system.

**ADMINISTRATIVE ASSISTANT ESSENTIAL FUNCTIONS**:

- Provides administrative support for Out of Home Care which includes telephone coverage, copier projects, mail handling, supplies control and necessary communications internally and externally.
- Maintains client/family records and databases. Performs necessary data entry and updates to client information data base for all supported programs.
- Assures chart order is maintained. Tracks due dates for licensure, re-licensure, treatment plan due dates, foster care contract expiration dates.
- Assists in Managing monthly PVL for CHN Licensed families, and all contracted providers as assigned. Completes daily reconciliation and provides daily and weekly reports to ensure accuracy of timely tracking of all placement changes.
- Assists with tracking all new inquiries to include source and type of referral.
- Attends meetings, training and conferences as directed.
- Provides back up to main switchboard and fill in for other support staff when needed.
- Assist with file review and preparation for annual audits.
- Complete all entry of new and existing families into CareMatch or other identified tracking system.
- Works within the philosophy, function and personnel practices of The Children’s Network, Inc.
- Assist in personal and employment reference checks as assigned for families being considered for licensure.
- Performs other duties as assigned.

**ADMINISTRATIVE ASSISTANT **MINIMUM QUALIFICATIONREQUIREMENTS**:

- Education & Experience:_

Minimum of High school Diploma and at least two (2) years of experience in working in child welfare or judicial setting. Relevant experience with foster care helpful. Exceptional computer skills, specifically in the arena of internet searches required.
- Licenses &Certifications:_
- Must possess and maintain a valid Florida driver’s license with no record of criminal driving offense of license suspension.
- Must possess means of providing job related transportation and show proof of required insurance. Must be insurable under CHN’s current auto insurance policy.
- Must be able to work flexible hours, including evenings and weekends, as requested.
- Must successfully complete and maintain FDLE clearance, Federal background and state criminal background check and sexual predator screening.

**ADMINISTRATIVE ASSISTANT **COMPETENCIES & PROFESSIONAL DEVELOPMENT**:

- Annual Training Requirements:_ The following training topics are required annually: Sexual Harassment, Blood-born Pathogens, Workplace Accident Prevention and Reporting, Confidentiality and Privacy Practices, Diversity/Cultural Competency, Child Abuse and Neglect Mandated Reporter Statutes and Methods, Prevention of Violence in the Workplace, OSHA-related training, Crisis Prevention, and Program Goals.
- Knowledge, Skills and Abilities:_
- Knowledge of Department of Children and Families rules and regulations regarding requirements of background screens of any licensed or applicant foster parents.
- Knowledge of child abuse or neglect reporting procedures and methods.
- Knowledge of agency's organizational structure, standard operating procedures, and policies.
- Ability to establish effective working relationships with clients, co-workers, supervisors and other individuals in a diverse arena.
- Ability to communicate effectively and professionally, verbally and in writing.
- Exceptional computer skills to include Microsoft Outlook, Word, Excel, and Adobe.
- Ability to work independently and utilize critical thinking skills, as well as initiative to maximize ability in meeting deadlines.

**ADMINISTRATIVE ASSISTANT **ESSENTIAL PHYSICAL SKILLS**:

- Visual: ability to safely operate a motor vehicle, read printed materials, and make observations of physical facilities.
- Hearing: ability to understand and comprehend spoken dialogue in individual and group settings.
- Frequent use of hands.
- Ability to speak clearly and effectively.
- Reasonable accommodation will be made for otherwise qualified individuals with a disability.

**ENVINRONMENTALCONDITIONS**:

- Works indoors in an office environment.
- Works with licensed foster parents and applicants to become foster parents
- Ability to sit at desk for long periods of time, and tolerate extended periods of data entry. Moderate level of potential for exposure to blood borne pathogens; therefore, eligible for Hepatitis B vaccination series.

**BENEFITS**:

- 401(k)
- 401(k) matching
- Dental insurance
- Employee assistance program
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Retirement plan
- Vision insurance

We are an equal o

  • Administrative Assistant

    2 days ago

    Tampa, United States Florida Chemical Supply, Inc. Full time

    Job DescriptionJob DescriptionJob Summary:We are seeking a dedicated and detail-oriented Administrative Assistant to join our team. The ideal candidate will be responsible for providing comprehensive administrative support to ensure the efficient operation of the office. This role involves a variety of tasks related to organization, communication, and...

  • Administrative Assistant

    3 weeks ago

    Tampa, United States PeopleGuru, Inc. Full time

    **Job Overview**: Peopleguru, a leading provider of Human Capital Management Software, is seeking an Administrative Assistant to join our team. As an Administrative Assistant, you will be responsible for providing high-level administrative support to ensure efficient operation of the office. This role involves handling a wide range of administrative and...

  • Administrative Assistant

    2 weeks ago

    Tampa, United States Rebuilding Together Tampa Bay Full time

    **Rebuilding Together Tampa Bay (RTTB)** is a non-profit organization dedicated to providing critical home repairs at no cost to individuals in need across 20 counties spanning Tampa Bay, Southwest Florida, and Central Florida regions. Our mission is represented in our commitment to repairing homes, revitalizing communities, and rebuilding lives. We envision...

  • Administrative Assistant

    3 days ago

    Tampa, United States PeopleGuru™ Full time

    Administrative Assistant Job Overview:Peopleguru, a leading provider of Human Capital Management Software, is seeking an Administrative Assistant to join our team. As an Administrative Assistant, you will be responsible for providing high-level administrative support to ensure efficient operation of the office. This role involves handling a wide range of...

  • Administrative Assistant

    7 days ago

    Tampa, United States Heidrick & Struggles Full time

    The Role:The Administrative Assistant (AA) will provide administrative support for multiple projects and business administration support to team(s) in all aspects of Executive Search and/or Heidrick Consulting. The Administrative Assistant supports Search and Consulting processes with high attention to detail, curiosity, proactiveness, along with strong...

  • Administrative Assistant

    1 week ago

    Tampa, United States Heidrick & Struggles Full time

    The Role:The Administrative Assistant (AA) will provide administrative support for multiple projects and business administration support to team(s) in all aspects of Executive Search and/or Heidrick Consulting. The Administrative Assistant supports Search and Consulting processes with high attention to detail, curiosity, proactiveness, along with strong...

  • Administrative Assistant

    2 weeks ago

    Tampa, United States Baker Commercial Landscaping Full time

    Bilingual English/Spanish!The Administrative Office Assistant is a full time position.The Administrative Office Assistant performs a wide range of duties and conducts a myriad of office support and administrative functions. The Administrative Assistant reports directly to the Office Manager. The Administrative Office Assistant is expected to have excellent...

  • Administrative Assistant

    4 days ago

    Tampa, United States Perry Homes, LLC Full time

    The Administrative Assistant is primarily responsible for providing administrative and organizational support for the Department. **Essential Duties and Responsibilities** - Provide administrative support for the Department. - Manage calendars and coordinate schedules as requested. - Schedule, coordinate, and prepare for internal and off-site meetings as...

  • Administrative Assistant

    5 days ago

    Tampa, United States Wayne Automatic Fire Sprinklers Inc Full time

    **Now Hiring an Administrative Assistant in Tampa, Fl.** **Are you ready to demonstrate your skills and join a leader in the** **Fire Protection Industry?** **Wayne Automatic Fire Sprinklers Inc. is a family business whose success is driven by our amazing Team Members who save lives daily!** **We’re an open-book company that offers Weekly Pay,...

  • Administrative Assistant

    2 weeks ago

    Tampa, United States Ciminelli Real Estate Services of Florida LLC Full time

    Who We Are Ciminelli Real Estate Services of Florida is a full-service commercial real estate firm with more than 35 years of experience in the industry. Our team provides services to clients throughout the State of Florida, including Property Management, Leasing and Sales, Investment, and Tenant Representation. What We Are Looking For We are currently...

  • Administrative Assistant

    2 months ago

    Tampa, United States 5 Star Staffing Solutions Full time

    Job DescriptionJob DescriptionWe are seeking an Executive Assistant to join our team! You will provide high-level administrative support for an Executive at our company.Responsibilities:Handle administrative needs of ExecutiveArrange conference calls and meetingsPlan work-related travel detailsReceive visitorsTrain and supervise lower-level clerical...

  • Administrative Assistant

    3 weeks ago

    Tampa, United States SNI Companies Remote Work Freelance Full time

    Responsibilities Answer and direct phone calls Organize and schedule appointments Plan meetings and take detailed minutes Write and distribute email, correspondence memos, letters, faxes and forms Assist in the preparation of regularly scheduled reports Develop and maintain a filing system Update and maintain office policies and procedures Order office...

  • Administrative Assistant

    4 weeks ago

    Tampa, United States Crunch Fitness - CR Holdings Full time

    Job DescriptionJob Description​​​Administrative Assistant Here We GROW Again!  Are you a potential Administrative Assistant and ready to leave average in the past?  Be a part of one of the greatest growth stories ever told in the fitness industry. With 60+ locations currently and 100+ locations planned; our Administrative Assistant position offers...

  • Administrative Assistant

    7 days ago

    Tampa, United States Breakthru Beverage Group Full time

    Overview: The Administrative Assistant provides administrative support to a department and/or corporate functions. This position requires effective communication skills and confidentiality. Ensure a smooth and expedited execution of all administrative details. **Responsibilities**: - Supports the department by coordinating appointments, meetings, lunches,...

  • Administrative Assistant

    7 days ago

    Tampa, United States Evolve Mechanical Services Full time

    Job Description: Senior Administrative Assistant - At least 5 years’ experience preferred in delivering Executive level support in HVAC, and providing construction administration support. - Must excel in supporting Executive level written and phone communications, including all confidential communications. - Must be proficient in business procedures...

  • Administrative Assistant

    7 days ago

    Tampa, United States Evolve Mechanical Services Full time

    Job Description: Senior Administrative Assistant - At least 5 years’ experience preferred in delivering Executive level support in HVAC, and providing construction administration support. - Must excel in supporting Executive level written and phone communications, including all confidential communications. - Must be proficient in business procedures...

  • Administrative Assistant

    2 months ago

    Tampa, United States My Stretch Coach Tampa Full time

    My Stretch Coach Tampa is a modern and professional company that specializes in helping clients achieve their health and wellness goals. Our approach is entirely client-focused, and we are dedicated to providing the highest level of personalized care to each individual who walks through our doors. We believe that achieving optimal health and well-being...

  • Administrative Assistant

    1 day ago

    Tampa, United States My Stretch Coach Tampa Full time

    My Stretch Coach Tampa is a modern and professional company that specializes in helping clients achieve their health and wellness goals. Our approach is entirely client-focused, and we are dedicated to providing the highest level of personalized care to each individual who walks through our doors. We believe that achieving optimal health and well-being...

  • Administrative Assistant

    4 weeks ago

    Tampa, United States Randstad USA Full time

    We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. The ideal candidate will be responsible for providing administrative support to ensure efficient operation of the office. This role involves a variety of tasks, including managing correspondence, scheduling appointments, and assisting with projects as needed. The...

  • Administrative Assistant

    3 weeks ago

    Tampa, Florida, United States Randstad USA Full time

    We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. The ideal candidate will be responsible for providing administrative support to ensure efficient operation of the office. This role involves a variety of tasks, including managing correspondence, scheduling appointments, and assisting with projects as needed. The...