Facilities & Infrastructure Coordinator

2 weeks ago

East Hartford, United States NEFCO Full time

Description:
Job Summary: The Facilities & Infrastructure Coordinator is responsible for daily active management of all NEFCO facilities, property, plant, and equipment. The Infrastructure Coordinator will work to ensure the availability and reliability of all NEFCO operational equipment and facilitate the cleanliness, safety, and security of all NEFCO locations. This position requires reporting daily to NEFCO’s East Hartford campus and reports to the Director of Corporate Assets.

The Facilities & Infrastructure Coordinator will be responsible for actively managing vendor relationships in the ongoing maintenance and repair of buildings and related property, equipment, and delivery vehicles, as well as diligently managing accident reports and property insurance claims.

Job Duties:

- Manage all property insurance claims for the organization; communicate with insurance agent, adjusters, logistics managers, and repair facilities to finalize claims promptly.
- Assist NEFCO in selecting a comprehensive web-based system to track repairs, maintenance and record keeping for all fulfillment centers and branches throughout the company.
- Maintain detailed files of vehicle/fleet repairs, vehicle/fleet expenses, and all power equipment used throughout the company.
- Support the timely publishing of CAPEX related spending; work with finance department and issue purchase orders via Eclipse as required to ensure all costs related to asset additions are captured.
- Assist logistics managers and staff throughout the company to address repair and maintenance issues in a timely manner.
- Function as a company liaison to receive and respond to service issues pertaining to NEFCOs East Hartford locations with respect to lawncare, snow, ice, waste management, plumbing, electrical, HVAC, access control, and janitorial concerns.
- Work cross-functionally to enhance SAGE asset documentation; create an asset addition and deletion procedure
- Supply insurance, registration/titles, and cards for all vehicles throughout the fleet while working with insurance providers(s) to keep all records current.
- Develop policies and procedures to standardize business processes within areas of responsibility and continuously improve.
- Manage access control to all facilities, including key issuance and alarm codes
- Actively manage vehicle transponders and related invoicing
- Participate as a member of the NEFCO Safety Committee; ensure corrective action
- Additional duties and/or special projects, as assigned

**Requirements**:
Qualifications:

- Previous experience working with insurance claims, vehicle fleet management, property management is strongly desired
- Proficiency with Microsoft Office Suite - we heavily rely on Excel, Outlook, Teams, and PowerPoint to communicate internally
- Excellent interpersonal, organizational, and communication skills
- Action oriented with the ability to (re)prioritize and multitask effectively, picking up where you left off without missing a beat
- Ability to learn and retain information quickly, and understand general upstream/downstream implications
- High drive for results and discipline in execution

Physical Requirements:

- Ability to stands on concrete floor for long periods of time.
- Must be able to work in various climate conditions such as cold, heat, humidity for a long period of time.
- Ability to crouch, stoop, kneel, crawl and twist for lifting.
- Ability to safely lift as much 75 lbs.

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