Administrative Assistant
3 weeks ago
Overview:
**Administrative Assistant**
**Non-profit staff can work anywhere. The BEST work with us**
**Salary: $43,730**
A nationally recognized comprehensive Health and Human Services Agency, with over 60 programs across New York City and the greater New York Area.
Samaritan Daytop Village serves over 33,000 New Yorkers annually within your neighborhoods and communities, so our success depends on those we employ.
**The Role**
Under the general direction of the Program Director, the Administrative Assistant is responsible for performing a wide variety of clerical tasks which includes, providing support to department managers and staff, assisting in daily office needs, and managing the organization’s general administrative activities. This work is carried out in support of the mission and goals of Samaritan Daytop Village.
**Responsibilities**:
**What You Will Do**
- Communicates regularly with management and operational staff.
- Maintains calendars for supervisory staff. Sets up appointments, schedules meetings, and coordinates schedules for the department.
- Maintains accurate work and appointment schedules.
- Coordinates meetings and prepares necessary documents. Helps prepare agendas, amenities, and set-ups for meetings.
- Creates agenda and records notes for interdisciplinary team’s weekly conference.
- Maintains all employee files including memos and evaluations.
- Types and word-processes facility reports, documents, memos, correspondence, etc.
- Maintains appropriate department files of reports, correspondence, memos, etc.
- Maintains the facility’s electronic files.
- Develops and maintains a filing system for facility documents.
- Prepares folders for new files and files folders in a timely and correct manner.
- Retrieves files upon request.
- Answers phones in a professional manner, screens calls, directs calls to the appropriate person, and takes accurate, complete messages when necessary.
- Orders office and program supplies.
Qualifications:
**Who You Will Be**
- Someone with a High School Diploma or High School Equivalency Diploma.
- Some College preferred.
- At least Two (2) years of proven experience as an Administrative Assistant or Office Admin Assistant.
- Working knowledge of general office equipment, such as printers, scanners, and fax machines.
- Computer literacy including proficiency in Microsoft Office Suite
- Excellent time management skills and the ability to prioritize work and multi-task.
- Some flexibility is needed and willingness to stay past the normal shift and/or adjust the schedule to meet tight deadlines.
- Excellent written and verbal communication skills.
- Comfortable with routinely shifting demands.
-
Administrative Assistant
3 weeks ago
New York, United States The Assistant Company Full time_**Please read the entire ad before applying.**_ The Assistant Company has been retained by a high-profile New York Executive to find a RELIABLE part-time 2nd administrative assistant to work out of the home office of their New York residence. This is more of a junior admin position and you would report to the current senior administrative assistant and...
-
Administrative Assistant
2 months ago
New York, United States B M A MODELS LTD Full timeCEO of an international modeling agency is seeking a reliable and trust worthy administrative assistant. This is a part-time on-site role for an Administrative Assistant located in New York, NY. The Administrative Assistant will be responsible for providing administrative assistance, handling phone etiquette, Booking airline flight tickets, Banking and bill...
-
Administrative Assistant
2 months ago
New York, United States B M A MODELS LTD Full timeCEO of an international modeling agency is seeking a reliable and trust worthy administrative assistant. This is a part-time on-site role for an Administrative Assistant located in New York, NY. The Administrative Assistant will be responsible for providing administrative assistance, handling phone etiquette, Booking airline flight tickets, Banking and bill...
-
Administrative Assistant
2 months ago
New York, United States B M A MODELS LTD Full timeCEO of an international modeling agency is seeking a reliable and trust worthy administrative assistant. This is a part-time on-site role for an Administrative Assistant located in New York, NY. The Administrative Assistant will be responsible for providing administrative assistance, handling phone etiquette, Booking airline flight tickets, Banking and bill...
-
Administrative Assistant
1 week ago
New York, United States 24 Seven Talent Full timeClient Overview: Our client is an iconic luxury retailer creating the latest jewelry, accessories, and home products. With their innovative, on-trend, and creative designs they are industry leaders in the luxury retail space.   Administrative Assistant Overview: As the Administrative Assistant, you would be responsible for providing...
-
Administrative Assistant
1 week ago
New York, New York, United States 24 Seven Talent Full timeClient Overview: Our client is an iconic luxury retailer creating the latest jewelry, accessories, and home products. With their innovative, on-trend, and creative designs they are industry leaders in the luxury retail space. Administrative AssistantOverview: As the Administrative Assistant, you would be responsible for providing administrative support and...
-
Administrative Assistant
7 days ago
New York, United States Antelope Enterprises Holdings Limited Full time**Company Description** Antelope Enterprise Holdings Limited specializes in creating dynamic connections within the live streaming e-commerce ecosystem. Our platform serves as an intermediary platform that bridges the gap between talented live streamers and innovative suppliers, fostering a thriving marketplace for real-time online sales. With a focus on...
-
Administrative Assistant
3 weeks ago
New York, United States PROMESA R.H.C.F. Full timeJob DescriptionJob DescriptionPOSITION OVERVIEW: Under supervision of the Program Director, the Administrative Assistant is responsible for the organization and coordinating of the office operations and procedures in order to ensure organization effectiveness and efficiency. The Administrative Assistant reports to the Program Director of the program ensuring...
-
Administrative Assistant
2 months ago
New York, United States PROMESA R.H.C.F. Full timeJob DescriptionJob DescriptionPOSITION OVERVIEW: Under supervision of the Program Director, the Administrative Assistant is responsible for the organization and coordinating of the office operations and procedures in order to ensure organization effectiveness and efficiency. The Administrative Assistant reports to the Program Director of the program ensuring...
-
Administrative Assistant
2 months ago
New York, United States Servicereel Full timeJob DescriptionJob DescriptionWe are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities.ResponsibilitiesAnswer...
-
Administrative Assistant
2 months ago
New York, United States East Harlem Council for Human Services, Inc. Full time**RESPONSIBILITIES**: The Administrative Assistant (AA) will provide general assistance to the Chief Financial Officer & Chief Human Resources Officer, plus other administrative functions. The AA will also serve as the receptionist. As a receptionist, the AA will serve as the primary point of contact for the administration floor, maintain a customer...
-
Administrative Assistant
7 days ago
New York, United States East Harlem Council for Human Services, Inc. Full time**RESPONSIBILITIES**: The Administrative Assistant (AA) will provide general assistance to the Chief Financial Officer & Chief Human Resources Officer, plus other administrative functions. The AA will also serve as the receptionist. As a receptionist, the AA will serve as the primary point of contact for the administration floor, maintain a customer...
-
New York, United States NYS Office of Mental Health Full timeIf you value job security, work life balance, and opportunities for growth, join us at the New York State Office of Mental Health as an Administrative Assistant 1 to receive all of that and more! **Who We Are**: New York State has a large, multi-faceted mental health system that serves more than 700,000 individuals each year. OMH operates psychiatric...
-
Administrative Assistant
5 days ago
New York, United States Memorial Sloan Kettering Cancer Center Full timePay Range: $25.65-$38.42 Company Overview: The people of Memorial Sloan Kettering Cancer Center (MSK) are united by a singular mission: ending cancer for life. Our specialized care teams provide personalized, compassionate, expert care to patients of all ages. Informed by basic research done at our Sloan Kettering Institute, scientists across MSK collaborate...
-
Administrative Assistant
2 weeks ago
New York, United States AlphaGraphics - US722 Full timeJob DescriptionJob DescriptionBenefits:Disability Insurance401(k)Competitive salaryOpportunity for advancementPaid time off Are you organized, detail-oriented, and thrive in a fast-paced environment? AlphaGraphics is seeking a diligent Administrative Assistant to join our team. As a leading printing company, we are committed to excellence in every aspect of...
-
Administrative Assistant
4 weeks ago
New York, United States Columbia University Full timeJob Type: Officer of Administration - Bargaining Unit: - Regular/Temporary: Regular - End Date if Temporary: - Hours Per Week: 35 - Standard Work Schedule: - Building: - Salary Range: 62,400 - 65,000 - The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets,...
-
Administrative Assistant
3 weeks ago
New York, United States HOMES FOR THE HOMELESS, INC Full timeJob DescriptionJob DescriptionADMINISTRATIVE ASSISTANTWe are excited to invite a passionate and experienced Administrative Assistant to join our team! Homes for the Homeless (HFH) is searching for an experienced Administrative Assistant for our Families w/ Children facility located in the Longwood area of the Bronx. As the Administrative Assistant, you will...
-
Administrative Assistant
2 months ago
New York, United States Clarity Recruiting Full timeClarity Recruiting is looking for experienced support staff looking for their next opportunity. We have multiple clients looking for Receptionists/Administrative Assistants/Office Assistants on a temporary, temp to perm and permanent basis.The general hourly range for these roles are $18-27/hr DOEResponsibilities will possibly include:Answer and direct phone...
-
Administrative Assistant
2 weeks ago
New York, United States Clarity Recruiting Full timeClarity Recruiting is looking for experienced support staff looking for their next opportunity. We have multiple clients looking for Receptionists/Administrative Assistants/Office Assistants on a temporary, temp to perm and permanent basis.The general hourly range for these roles are $18-27/hr DOEResponsibilities will possibly include:Answer and direct phone...
-
Administrative Assistant
2 months ago
New York, United States Clarity Recruiting Full timeClarity Recruiting is looking for experienced support staff looking for their next opportunity. We have multiple clients looking for Receptionists/Administrative Assistants/Office Assistants on a temporary, temp to perm and permanent basis.The general hourly range for these roles are $18-27/hr DOEResponsibilities will possibly include:Answer and direct phone...
