HR Specialist

2 weeks ago

Chicago, United States Heartland Alliance Full time

**Human Resources Specialist - HR Operations**

**Summary**:The HR Specialist provides administrative support to employees and the Human Resources team. Responsible for a full-spectrum of administrative and general HR support, including administrating employee changes, salary determination, and other critical service functions for managers and employees. Individual accountabilities and work volume will be established through the development of annual Success Objectives, within the framework outlined below.

**Essential Duties and Responsibilities**:
**Employee Customer Service**
- Provides positive and proactive front-line employee customer service - resolving questions and concerns and providing employees and managers with requested information
- Assists department in carrying out various human resources programs and procedures and provides customer service to employees, contractors and vendors.
- Participates in process improvement efforts and department projects
- Acts as primary point of contact for employee and manager related questions and informational needs
- Supports administration of departmental inboxes (for employee and applicant questions)

**Employee Administration**
- Coordinates employee administration: processes employee changes, enters employee data in HR systems, ensures employee/administrative changes have been properly completed in various systems
- File all documents associated with any transaction or critical HR-Related document
- Performs salary determinations for union positions
- Creates and runs reports related to employee data as requested to support people-related decisions.
- Assists in maintaining data integrity through audit trails and other checks
- In accord with applicable department guidelines, examines employee files to answer routine inquiries and provide information to Managers and other authorized persons to meet service needs and facilitate employee administration.
- Working closing with Recruiting and Payroll on hand-offs of new hire paperwork with recruiting and resolve pay issues or coding errors with payroll.
- Performs general administrative support functions for the HR Generalists/Business Partners
- Other duties may be assigned.

**Competencies**: To perform the job successfully, an individual should demonstrate the following competencies.
- Quality - Focus on quality of the final outcome versus on a specific transactional piece; Demonstrates accuracy and thoroughness; Monitors own work to ensure quality; High attention to detail
- Quantity - Thinks of alternative methods to improve efficiency/service; Able to process a high volume of employee changes in an efficient manner; Meets productivity standards; Strives to increase productivity.
- Technical Competency - Demonstrates proficient technical skills and capacity to develop.
- Customer Service - Responds to requests for service and assistance; Meets commitments; Proactively informs and manages expectations when more time is needed
- Ethics and Accountability - Adheres to organizational and departmental ethics and confidentiality standards
- Teamwork - Contributes to building a positive team spirit; Supports everyone's efforts to succeed; Participates on teams and demonstrates willingness to help others with work
- Dependability - Is consistently at work and on time. Follows instructions, responds to management direction.
- Initiative - Volunteers readily; Asks for and offers help when needed.

**Qualifications**: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Education and/or Experience: Associates Degree or the equivalent and two years of related administrative or HR experience, or equivalent combination of education and experience. Experience with ADP preferred.
- Other Skills: High degree of technical competency, attention to detail/accuracy and excellent organization skills required. Ability to work in a fast-paced, high-productivity environment essential.
- Language Skills: Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization. Conversational proficiency in Spanish, French, or Arabic is a plus.
- Computer Skills: Must have demonstrated skill in use of word processing, spreadsheet and database software; human resource systems; and Internet software.
- Mathematical Skills: Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.

Physical Demands: The physical demands described here

  • Trainer & Onboarding HR Specialist

    21 hours ago

    Chicago, United States Securitas Security Services USA Full time

    Trainer & Onboarding HR Specialist We offer a full benefits package, PTO, weekly pay, and more! Location: Chicago, IL Pay: $21.00/hour We help make your world a safer place. At Securitas, we are committed to providing an inclusive and diverse culture HR Specialist, Trainer, Onboarding, Specialist, HR, HRIS, Administrative

  • HR Compliance

    1 week ago

    Chicago, United States TransUnion Full time

    5 years of Human Resources compliance and EEO experience. Professional experience conducting complex workplace investigations and responding to EEO-related allegations. In depth understanding of relevant employment laws and guidelines related to hara Compliance, Specialist, HR, Administrative

  • Senior Specialist, Business HR

    3 weeks ago

    North Chicago, Illinois, United States AbbVie Full time

    Job Description The Senior BHR Specialist, will work closely with the Supply Chain/AEI/Global Security HR Team to support our strategic priorities to advance leadership excellence, enable future business performance and drive ONE Operations by elevating our culture as committed to in our functional HR LRP.  The role will support the design and...

  • Territory Development Specialist

    3 weeks ago

    Chicago, United States Professional Staffing Group Full time

    Territory Development Specialist ($25-28/hr) Join a dynamic team as a Territory Development Specialist and play a vital role in optimizing destinations for success within assigned territories. This remote position offers competitive compensation ranging from $25 to $28 per hour. As a Territory Development Specialist, you'll collaborate closely with Territory...

  • Bilingual HR Generalist

    2 weeks ago

    Chicago, United States The LaSalle Group Full time

    A non-profit based in Chicago, focused on providing greater opportunities to the community through affordable housing, is in search of a Bilingual HR Generalist to support their team. This company is recognized for its continued efforts to help the west and southwest neighborhoods in the Chicago area. Bilingual HR Generalist Responsibilities: Deal...

  • Human Resources Compliance Specialist

    3 weeks ago

    Chicago, United States Addison Group Full time

    Our legal client is seeking a Compliance Specialist to join their Chicago team on a Direct Hire basis. Location: Downtown Chicago Salary: $70-80KAdditional Details: Hybrid work scheduleThe Compliance Specialist will support the firm’s HR compliance program and initiatives in line with local, state, federal and international laws and regulations. This role...

  • Human Resources Compliance Specialist

    1 day ago

    Chicago, United States Addison Group Full time

    Our legal client is seeking a Compliance Specialist to join their Chicago team on a Direct Hire basis. Location: Downtown Chicago Salary: $70-80KAdditional Details: Hybrid work scheduleThe Compliance Specialist will support the firm’s HR compliance program and initiatives in line with local, state, federal and international laws and regulations. This role...

  • Human Resources Compliance Specialist

    3 weeks ago

    Chicago, United States Addison Group Full time

    Our legal client is seeking a Compliance Specialist to join their Chicago team on a Direct Hire basis. Location: Downtown Chicago Salary: $70-80KAdditional Details: Hybrid work scheduleThe Compliance Specialist will support the firm’s HR compliance program and initiatives in line with local, state, federal and international laws and regulations. This role...

  • Membership Manager

    2 weeks ago

    Chicago, United States NAR HR Solutions Full time

    Summary: Under the direction of the Vice President of Membership & Professional Standards (VP) and in accordance with the Association's policies and procedures, the Manager of Member Care supervises and oversees the daily operational activities of the Member Care department, leads a team of front-line specialists, and engages in a variety of activities that...

  • Associate Director, HR Operations

    3 weeks ago

    Chicago, United States COMPASS HEALTH CENTER, LLC. Full time

    As the Associate Director of HR Operations, you’re at the heart of our organizational growth and success. This is a critical role in leading all aspects of HR processes and technology within the organization as we continue to scale, develop, and implement processes that align with our strategic initiatives. Merging your technical expertise with your...

  • HR Transformation: Senior Specialist, Global Learning Experience Deployment

    3 weeks ago

    Chicago, Illinois, United States McDonald's Corporation Full time

    Job Description Following a hybrid schedule out of our global headquarters in Chicago (USA), the Senior Specialist, Global Learning Experience Deployment will assist in the deployment of the new Learning Experience Platform (LXP) and the new Learning Management module within SAP SuccessFactors solution. The role is responsible for partnering alongside our...

  • Sr. HR Recruiter

    4 weeks ago

    Chicago, United States Managed Care Staffers Full time

    Job DescriptionJob DescriptionHybrid Temporary F/T Sr. HR Recruiter Needed in Chicago (Near Chinatown)Our client, a busy and growing Union Health and Welfare Fund located in Chicago, Illinois near Chinatown has an immediate staffing need for an experienced hybrid temporary full-time Senior HR Recruiter.This is a temporary partially remote contract full-time...

  • HR Records Specialist

    2 weeks ago

    Chicago, United States VetJobs Full time

    Job Description Under supervision, ensures HR actions are accurately recorded and documented, and performs various HR administration tasks for the Department of Human Resources, and performs related duties as required. ESSENTIAL DUTIES Works as a liaison for City departments electronically tracking and accepting HR transactions, scanning and storing...

  • Internal Communications Specialist

    1 day ago

    Chicago, United States HUB International Full time

    About Us:At HUB International, we are a team of entrepreneurs. We believe in empowering our clients, and we do so by protecting businesses and individuals in our local communities. We help businesses evaluate their risks and develop solutions tailored to their needs. We believe in empowering our employees. As a global firm, we offer employees resources in...

  • Membership Manager

    21 hours ago

    Chicago, United States NAR HR Solutions Full time

    Summary: Under the direction of the Vice President of Membership & Professional Standards (VP) and in accordance with the Association's policies and procedures, the Manager of Member Care supervises and oversees the daily operational activities of the Member Care department, leads a team of front-line specialists, and engages in a variety of activities that...

  • Payroll Specialist

    6 days ago

    Chicago, United States The LaSalle Group Full time

    Our client is looking for a Payroll Specialist to join their dynamic team in their Downtown Chicago office. If you're looking for a great company with a fresh team, here's your chance! As a Payroll Specialist, you will play a crucial role in ensuring accurate and timely processing of payroll for their employees and work alongside the HR team. Our client...

  • Payroll Specialist

    3 days ago

    Chicago, United States The LaSalle Group Full time

    Our client is looking for a Payroll Specialist to join their dynamic team in their Downtown Chicago office. If you're looking for a great company with a fresh team, here's your chance! As a Payroll Specialist, you will play a crucial role in ensuring accurate and timely processing of payroll for their employees and work alongside the HR team. Our client...

  • Quoting Specialist

    3 weeks ago

    Chicago, United States smartdept. inc. Full time

    smartdept. inc. is searching for a potential future need for a Quoting Specialist with a client based in the greater Chicago area. This would likely be a full-time, fully remote , and around a 3-month contract opportunity with the potential to extend. The pay for this position is expected to be $25/hr - $31/hr . What You’ll Do: Manage transactional...

  • Communications Specialist, Human Relations

    4 weeks ago

    Chicago, United States HUB International Full time

    About Us:At HUB International, we are a team of entrepreneurs. We believe in empowering our clients, and we do so by protecting businesses and individuals in our local communities. We help businesses evaluate their risks and develop solutions tailored to their needs. We believe in empowering our employees. As a global firm, we offer employees resources in...

  • Communications Specialist, Human Relations

    4 weeks ago

    Chicago, United States HUB International Full time

    About Us:At HUB International, we are a team of entrepreneurs. We believe in empowering our clients, and we do so by protecting businesses and individuals in our local communities. We help businesses evaluate their risks and develop solutions tailored to their needs. We believe in empowering our employees. As a global firm, we offer employees resources in...