Administrative Assistant

2 weeks ago

Sparta, United States A&B Mechanical Contractors, Inc. Full time

**Administrative Assistant (HR Emphasis)**

**Duties include, but are not limited to**:

- Human Resources: New Employee Orientation/Onboarding, including new hire paperwork, benefits enrollment, time punch training, and review of Company policies. Develop a thorough understanding of Company Handbook and other Policies and act as an advisor to staff as needed. Assist in Job Postings, Hiring, and writing Job Descriptions. Maintain Personnel Files, oversee Time Punch System. Oversee Employee Benefits. Track and maintain PTO balances and requests for time off. Assist with company meetings and events. Submit Payroll for Processing.
- Answer and direct phone calls, greet guests and provide customer service
- Oversee systems, including Phones, Copier Maintenance, IT service, and Time Clock System
- Provide general administrative and clerical support including mailing, scanning, copying
- Open, sort and distribute incoming mail / correspondence
- Organize and schedule appointments
- Assist with accounts payable, accounts receivables, invoicing, and other entries in QuickBooks and related software
- Create PO’s and Work Orders for Suppliers and Subcontractors. Track W-9 and COI’s as needed from Subcontractors.
- Request COI’s and Bonding from Insurance Agency as needed
- Submit and reconcile expense reports
- Reconcile credit card statements to receipts
- Maintain and order office supplies and research purchases and suppliers
- Run company’s errands to post office, bank, etc. Help maintain clean and clutter-free office.
- Assist in the preparation of regularly scheduled reports
- Assist with scheduling work assignments and project support

**Qualifications**
- Proven experience as an administrative assistant, or similar
- Degree or equivalent Human Resource experience
- Knowledge of office management systems and procedures
- Working knowledge of office equipment, such as printers and copiers
- Proficiency in MS Office (Word, Excel and PowerPoint)
- Paycor or other Payroll / Time Punch experience required
- Proficiency in QuickBooks
- Excellent time management skills and ability to prioritize work
- Good research skills, attention to detail and problem-solving skills
- Excellent written and verbal communication skills
- Strong organizational skills with the ability to multi-task
- Customer Service Experience
- Basic Accounting experience preferred
- Excellent aptitude working with numbers and spreadsheets
- Valid Michigan Driver's License
- Ability to pass drug screening and background check

**Benefits**
- Full Benefits Package (medical, dental, vision, life, AD&D, STD/LTD, HSA, 401K)
- Paid Vacation and Holiday Pay
- Competitive Pay
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance

**Professional Experience**
- Degree in HR Preferred, or 3 years work experience
- QuickBooks Experience (required)
- Customer service: 2 years (preferred)
- Microsoft Office: 2 years (required)
- Paycor or other Time Management / Payroll system: (required)

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