Administrative Assistant, Athletics

3 weeks ago

Exton, United States Collegium Charter School Full time

**Title**:Administrative Assistant, Athletics & Extracurricular Programs

**Reports To**:Director of Athletics and Extracurricular Programs

**Employee Type**:Full Time, 12 months, Salaried, Exempt

**Summary**

Working under the direction of the Director of Athletics & Extracurricular Programs, Assistant Athletic Director and/or Designee to coordinate, organize, oversee and perform everyday clerical and administrative duties associated with the athletics and extracurricular programs. Provide secretarial assistance and serve as a liaison between internal and external stakeholders. Performs a variety of secretarial/clerical duties to assist with the day-to
- day operations with the ability to maintain confidentiality.

**Responsibilities**:
This list is intended to be illustrative rather than complete and serves to show major duties and responsibilities and does not express or imply that these are the only duties to be performed by the employee in this position. The employee will be required to perform other duties requested by the supervisor and/or school administrator.
- Provides office and calendar support to the Director of Athletics
- Processes letters, memos, reports, social media posts, and other documents
- Triages athletic concerns when the Director of Athletics is not available
- Develops and maintains relationships with internal and external parties
- Completes assigned tasks with accuracy and attention to detail within designated deadlines
- Confirms day-to-day operational athletics schedule (venues, referees, and Collegium transportation) with internal and external parties
- Makes additions and deletions to schedules
- Schedules Coaches Meetings and prepares agenda items
- Inputs and updates the Athletics and Extracurricular schedule on the primary Collegium School Calendar
- Responsible for management of sports’ team based communications (Schoology, TeamSnap, GameChanger)
- Coordinates with the Director of Athletics to facilitate the ordering of resources and materials
- Collaborates with Human Resources, Operations, and Technology to onboard external contractors
- Performs general office or clerical duties for the Director and Assistant Director of Athletics and Extracurricular Programs
- Conducts themselves according to professional, ethical principles that reflect favorably upon the individual and the school
- Maintains the highest level of confidentiality pertaining to school and students’ and staff information, progress, and records
- Continually strives to improve methods and interpersonal relationships
- Assumes other responsibilities assigned by supervisor and/or school administrator
- Abides by the CCS Employee Manual, CCS policies and procedures, and all current PA Public School expectations

**Qualifications**
- Associate’s Degree or professional school certificate or diploma in office administration, business technology, or a related field
- Minimum of one to three years experience in administrative support or related field
- Excellent written and verbal communication skills
- Ability to originate strategic thinking and problem solving
- Experience and demonstrated competence with clerical and organizational tasks, preferably as an assistant in a school setting
- Pleasant and professional telephone manner
- Ability to to diplomatically communicate with administrators, teachers, parents, outside service providers, and students
- Excellent organizational skills
- Knowledge of basic computer operations
- Required Clearances include Criminal Background Clearance (Act 34), Child Abuse Clearance (Act 151), and FBI Fingerprint Clearance (Act 114), all dated within one year of receipt
- Meets criteria for employment in a PA Public School

**Work Environment and Physical Demands**

The mental and physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions.
- Ability to sit and stand for extended periods of time
- Ability to bend, stoop, climb stairs, and reach overhead
- Ability to occasionally lift and/or move up to 25 pounds
- Noise level in the work environment is usually moderate to loud depending on the specific site

**Benefits**:

- Dental insurance
- Employee assistance program
- Flexible spending account
- Health insurance
- Life insurance
- Paid time off
- Referral program
- Retirement plan
- Tuition reimbursement
- Vision insurance

Schedule:

- Monday to Friday

**Experience**:

- Customer service: 1 year (preferred)

Ability to Commute:

- Exton, PA 19341 (required)

Ability to Relocate:

- Exton, PA 19341: Relocate before starting work (required)

Work Location: In person

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