Human Resources Assistant Manager

2 weeks ago

Mesa, United States Hyundai Transys Georgia Seating System, LLC Full time

Title: Human Resource Assistant Manager

Reports to: Human Resources and Administration Manager

Department: Human Resources

FLSA: Exempt

The Human Resources Assistant Manager is responsible for the administration of the employee benefits plans, 401(k) retirement plan,
Leaves of Absence including FMLA, and ADAAA claims. Additional responsibilities include HR operations and administration, employee relations, and special projects. This position works closely with HR team, and acts both as an adviser to company management, and as an advocate for our
employees.

**Duties and Responsibilities**:
Essential duties and responsibilities include but are not limited to those listed below:
General Human Resources
- Supports human resources activities within the organization to include recruiting, employee relations, safety, payroll, facilities, and IT
- Interprets and applies programs, policies, and procedures and ensures compliance with state and federal statutes and regulations, if applicable, to include Fair Labor Standards Act, Family and Medical Leave Act, Americans with Disabilities Act Amendments Act, etc
- Processes employment-related activities including hiring, terminations, I-9 process, DOL unemployment claims, and others as needed
- Coaches supervisors and managers on policies and practices, performance issues, disciplinary actions, terminations, and conflicts, etc.
- Counsel employees on performance, career planning, work/life balance and other topics
- Recommends and implements human resources process and policy changes
- Compiles and analyzes human resources process metrics, analyzes results and recommends improvements
- Maintain records and compile statistical reports concerning personnel-related data such as hires, transfers, performance appraisals, and absenteeism rates
- Ensures accuracy and completeness of workforce information in human resource information systems.
- Maintains highly confidential employee information and documents
- Prepares correspondence, technical reports, status reports and other documentation pertaining to human resources programs and activities
- Manage review, and implementation of HRIS system
- Assists with the other employee-related work, projects, and events as needed, i.e. wellness initiatives, diversity, etc.
- Collaborate with legal counsel and/or HR Manager as needed
- Performs other duties as assigned or required

Employee Benefits
- Administer various employee benefits programs, such as group health, dental and vision, STD, LTD, Basic Life, Voluntary insurance, 401(k), and wellness benefits
- Key point of contact for employee benefits questions; providing benefits information and answering questions in a timely manner, resolve employee escalations
- Partner with benefits brokers and/or any TPA plan representative to ensure plans, practices and policies are compliant with applicable state and federal regulations, are cost effective and meet company strategic goals
- Prepare employee communication materials related to employee benefits
- Manage annual Open Enrollment process and all related communications and training
- Make sure that all benefits are up and running at all times.
- Manage benefits during new hire process, life status changes and at separation.
- Daily administration of employee benefits plans; monitoring Team Member benefits eligibility, and assist in on boarding and off boarding as it relates to benefits
- Administers COBRA
- Manage Retirement Plan maintenance (requirements and compliance, general loan program, hardship withdrawals, annual audit, etc.).
- Maintain accuracy of benefit plan invoices and prepare for approval
- Prepares benefit insurance-related reports, records and audits as necessary

FMLA, Personal Leaves of Absence, ADAAA
- Primary point of contact for all Leave of Absence (LOA) activity
- Coordinate of all leaves of absences, including STD, LTD, FML (continuous & intermittent) and ADAAA
- Provide LOA policy counsel to HR and management, approve/deny leave requests, determine eligibility
- Responsible for managing leave of absence verification, analysis and record keeping, in accordance with laws, policies, and procedures
- Communicate approvals, denials, leave extensions, re-certifications, return to work plans and other relevant information regarding the leave to employee, HR and management as appropriate
- Ensure understanding of leave implications (pay, benefits, return to work)
- Support the administration of ADAAA including: classify, determine eligibility, approve accommodations, coordinate applicable accommodations including integration with state and federal laws
- Work with employee, HR, and management on determining ADAAA accommodations

Qualifications:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with

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