Accounts Payable Clerk

2 months ago

Katy, United States Spring Branch Community Health Center Full time

**QUALIFICATIONS**:

- Associates degree in accounting or related field preferred
- Ability to analyze complex data, including fiscal and performance data, and communicate results effectively, both orally and in writing
- Excellent interpersonal and communication skills
- Two years of previous accounting experience, particularly in accounts payable
- Experience using Microsoft Office Suite and accounting software, Abila MIP preferred

**ESSENTIAL DUTIES AND RESPONSIBILITIES**:
1. Perform accounting and clerical functions to support the Finance department.

2. Audit all incoming invoices for consistency with purchase orders, accuracy, legitimacy, sales tax exclusion, etc.

4. Obtain and verify backup invoice documentation for proper authorization and approval, receipt of goods or services, and or other documentation as may be required to support compliance with organizational policy and/or Federal or State guidelines.

5. Assign appropriate general ledger account codes to each invoice.

6. Identify items that should be recorded in the inventory system or the depreciation module of the general ledger.

7. Determine 1099 status of vendors and obtain proper documentation of such; prepare annual 1099 tax statements.

8. Conduct regular background checks for all new vendors as well as all vendors on a recurring basis.

9. Create and enter accounts payable batches into the general ledger system on a daily basis.

10. Prioritize processing of invoices and payment of bills to ensure timely payment while maintaining defined cash levels.

11. Prepare weekly invoice payment batch, or as needed, ensuring availability of authorized check signers.

12. Responsible for obtaining receipts and documentation of all purchases made with company credit cards and preparing monthly entry to record the transactions.

13. Maintain accounts payable vendor files.

14. Serve as primary point of contact for vendors regarding account issues and disputes.

15. Retrieve finance department mail from postal service repository daily.

16. Open all mail upon receipt, endorse any checks received immediately, send communication of payments received to designated recipients.

17. Maintain a schedule of leased equipment and facilities and monitor for renewals; notify appropriate person in advance of pending expirations.

18. Maintain all accounting records in accordance with organizational records retention policy and procedures.

19. Work with auditors and third-party funders as needed to gather data for review and reports.

20. Maintain proper levels of office supplies for the finance department.

21. All Health Center staff members have emergency and disaster response responsibilities. Participates in all safety programs which may include assignment to an emergency response team.

22. Perform other related duties incidental to the work described herein or as may be assigned or delegated.

Pay: $20.00 - $23.00 per hour

Expected hours: No more than 40 per week

**Benefits**:

- 401(k)
- 401(k) matching
- AD&D insurance
- Dental insurance
- Disability insurance
- Employee assistance program
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Referral program
- Vision insurance

Experience level:

- 2 years

Schedule:

- 8 hour shift
- Monday to Friday

Supplemental pay types:

- Overtime pay

Work Location: In person

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