Accounts Payable Coordinator

4 weeks ago

Katy, United States Igloo Full time

Overview

Who We Are:

Millions of people around the world use Dometic products. They are campers, RV users, boat owners, and lovers of the outdoor life. They all share the same intense feelings - a longing for freedom and adventure, a desire to explore the world and to stay away longer. Dometic calls this mobile living and creates the building blocks for this lifestyle.

Dometic offers smart and reliable products with outstanding design for every aspect of days away: cooking, preserving food quality, personal hygiene, maintaining a pleasant temperature, and more. Today, Dometic operates in a global market that is being transformed by a number of market trends like increased leisure spending and mobile lifestyle, as well as digitalization.

With Dometic's unique global market reach and presence in over 100 countries and core technology competences, Dometic is well positioned in this market for further profitable growth. As a market leader in Mobile Living solutions, Dometic is committed to driving sustainability in our industry. This means offering innovative, durable, low-carbon products that inspire an active, comfortable, and responsible life in the outdoors.

Igloo Products Corp is an iconic and fast-growing American brand known for exceptional and durable performance for everyday cooler needs. After more than 75 years of as the leader as a housewares brand, Igloo has pivoted to a high growth lifestyle brand for outside activities associated with fun, family and friends.

Founded in as a metalworking shop bringing fresh cold water to Texas workers in the field to inventing the Playmate to becoming America's most recognizable brand of ice chests, the Igloo story spans more than 75 years of delivering coolness to the world. Today, Igloo has 90% + brand awareness and is #1 in market share in the US, is a pioneer in sustainability for our category with the launch of biodegradable coolers and coolers made with from post-consumer recycled resin and other sustainable materials and has a growing DTC business allowing us to build direct relationships with our consumers. In 2021, Igloo was acquired by Dometic Brands and now there is the opportunity to Globally grow both brands together.

Job Summary Statement:

Ensure vendors are paid timely and accurately, while adhering to established internal controls utilizing multiple payment methods. Serve as back-up for Accounts Payable Supervisor.

Essential Job Duties and Responsibilities:

* Prepare all invoices, reviewing for discounts and verifying purchase order dollars and quantity amounts utilizing two-way or three-way matching processes: invoice, purchase order and receiver. Invoices with discounts must be entered and paid in a short time frame.
* Review all invoices for proper sales and use taxation on questionable items and adjust invoices if necessary to accurately reflect the required taxes
* Interact with associates at all levels of the company for verification and resolution of receipt and pricing issues
* Maintain proper approval for non-purchase order invoices, complying with the Igloo Financial Limits of Authority
* Ensure timely payments, which include organization, follow-up, and escalation as needed
* Work with department to identify processes for improvement
* Timely response and resolution to supplier inquiries
* Open and allocate the daily mail, preparing the invoices for daily processing
* Request vendor statements to reconcile, research, and resolve discrepancies
* File documents; hard and soft - filing and imaging
* Comply with financial policies, procedures, and contractual requirements
* Maintain and update the vendor master, including verification of federal identification numbers
* Issue vendor checks weekly and prepare manual checks as necessary
* Set up wire/ACH payments weekly and prepare manual payments as necessary
* Set up Pcard payments weekly
* Review, analyse, and clear invoices that appear on invoice hold report, with supervisor assistance as needed
* Work with AP Supervisor during month-end closing process to determine needed accruals for payables
* Assist with AP audit activities including annual audit, sales and use tax audits
* Assist with training and serve as mentor to Accounts Payable Clerks
* Serve as backup for Accounts Payable Supervisor, including month-end close
* Other duties as assigned

Minimum Requirements and Qualifications:

* Education: High school diploma or equivalency
* Experience: Minimum five (5) years Accounts Payable Experience. Must be knowledgeable about Raw Material/Inventory, Expense Reports, and Check Requests payment types.
* English language skills: Able to read, write, speak and comprehend English
* Math skills: Able to add, subtract, multiply and divide. Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry.
* Computer Skills: Knowledge of Excel, Outlook, and MS Word
* Physical Demands: General Office environment; Able to sit for long periods of time.
* Ability to read and interpret documents. Strong communication skills - both verbal and written
* Excellent interpersonal and time management skills

Preferred Qualifications:

* Oracle experience
* Bookkeeping/accounting background

Key Competencies:

* Organization skills
* Follow-up skills
* Written and oral communication skills

Tools & Equipment used:

* Microsoft office
* 10-key
* Imaging system
* Multifunction copier

Supervisory Responsibilities:

* Mentor Accounts Payable Clerks

We are passionate about building together an inclusive and equitable working environment, that respects individual strengths, views and experiences. We believe that diversity enables us to thrive across our differences. Be yourself and join us

Dometic is proud to be an equal opportunity employer.  Dometic evaluates qualified applicants without regard to race, color, religion, age, gender, national origin, disability status, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

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