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Administrative Assistant

4 months ago

Chandler, United States The Doughnut Peddler, LLC. Full time

Who doesn’t love doughnuts, right? TDP Bakery exists to bring fresh indulgent bakery products to places where people could normally never enjoy them. Fresh, never frozen, bakery is just better. We look for team members who believe in the benefit of providing Honestly Fresh food in an ocean of frozen and preservative-filled products through our Doughnut Peddler and BakeFace brands, along with additional products produced under our partners’ labels. We strive to be Indispensable Partners with customers who want to provide that benefit to their consumers through a full portfolio of indulgent baked goods.

Are you ready for a new opportunity in a team-oriented environment with leaders who will support you, value you, and help you grow your career? Does having fun at work sound right up your alley?

Our Office Administrator will play a vital role in all bakery operations and must be able to quickly master new skills and systems while maintaining a calm demeanor under pressure in a dynamic, fast-paced work environment. We are seeking a self-starter with a can-do attitude and a passion for customer service, both internal and external.

**Who we are**:
TDP Bakery is an established company that manufactures and self-distributes to thousands of locations nightly. This formerly small family business has expanded rapidly over the past five years but still maintains the benefits of a close-knit culture and entrepreneurial spirit. Our combined bakeries manufacture millions of fresh bakery items every week, and our distribution teams drive enough miles each day to circle the earth to ensure that our consumers can enjoy something truly fresh.

**Here are just a few of the perks**:

- Ongoing opportunity for advancement
- 1.5 x pay for any hours worked over 40 (per week)
- Leadership that coaches and helps you
- Full benefits - medical/dental/vision/life/disability
- Paid Time Off
- Employee referral bonus
- Employee Assistance Program

**Responsibilities of the job include**:

- Managing incoming phone calls (answering inquiries, redirecting calls as appropriate, and taking accurate messages)
- Providing general support to in-house visitors
- Developing and maintaining a filing system in an organized manner at all times
- Assisting General Manager with recruiting and staffing needs
- Onboarding all employees and rehires in ADP, completing I-9 verifications, and processing E-Verify reports
- Assisting Human Resources with benefits enrollment process
- Handling confidential information with discretion and sensitivity
- Entering all production packing slips in Red Zone software
- Aligning all packing slips with invoices upon receipt
- Receiving, sorting, and distributing mail
- Managing key card distribution and access
- Running general reports on a regular basis
- Completing ordering and tracking for sanitation supplies inventory
- Completing ordering and tracking for uniform apparel inventory
- Supporting General Manager and Supervisors with operational tasks

**Qualifications**:

- 2+ years of experience in an administrative role
- 2+ years of customer service experience
- Minimum high school diploma
- Fluent English/Spanish proficiency, both spoken and written
- Authorization to work in the US
- Ability to maintain a positive attitude at all times
- Exceptional organizational skills
- Superior time management skills

Pay: From $19.00 per hour

Expected hours: No less than 40 per week

**Benefits**:

- 401(k)
- Dental insurance
- Employee assistance program
- Employee discount
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Referral program
- Vision insurance

Schedule:

- 8 hour shift
- Weekends as needed

People with a criminal record are encouraged to apply

**Experience**:

- Customer service: 2 years (required)
- Administrative: 2 years (required)
- Microsoft Office: 2 years (preferred)

**Language**:

- Spanish (required)

Ability to Relocate:

- Chandler, AZ 85226: Relocate before starting work (required)

Work Location: In person