Medical Education Coordinator, Fellowships

4 weeks ago

New York, United States Columbia University Full time

Job Type: Officer of Administration
- Bargaining Unit:

- Regular/Temporary: Regular
- End Date if Temporary:

- Hours Per Week: 35
- Standard Work Schedule:

- Building:

- Salary Range: $70,000 - $85,000
- The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting._

Position Summary

Reporting to the Director of Human Resources & Academic Affairs and in collaboration with Program Directors, the Medical Education Coordinator oversees the daily operations and management of all Emergency Medicine (EM) fellowship programs. Individual will be responsible for administrative duties pertaining to continuous accreditation, implementation of various programmatic/systems initiatives to improve programs and promote innovation related to the Department’s medical educational mission. Works closely with the Vice Chair of Education and associated faculty leadership.

**Responsibilities**:

- **Planning**: Updates curricula, syllabi, presentations; prepares and distributes program information and announcements; manages registration. Confirms lecturers and guest speakers; assists with travel arrangements and itineraries; processes honoraria, travel and expense reimbursements. Reserves rooms for classes or and meetings; coordinates room and equipment rentals and set up/clean up; arranges catering, transportation and parking as required; handles maintenance complaints and issues. Arranges related receptions, lunches and dinner events.
- **Compliance**: Ensures compliance with University, NYP and associated agencies’ regulations, policies, requirements, documentation and deadlines. Acts a Department representative at meetings and conferences, and ensures effective planning and response to periodic regulatory audits, reviews; remediates deficiencies.
- **Undergraduate Medical Education**: Provides back up assistance to Medical Education Coordinator as it relates to undergraduate medical education.
- Cross covers other related administrative positions and performs other duties as assigned.

Minimum Qualifications
- Bachelor’s degree or equivalent in education and experience required plus a minimum of three years of progressive experience in an academic medical center.

Preferred Qualifications
- Administrative experience in Human Resources or Faculty Affairs a plus.

Knowledge, Skills, and Abilities
- Exceptional organization skills.
- Ability to independently prioritize work.
- Ability to utilize resources effectively.
- Critical thinking and problem solving skills.
- Effective written and verbal communication skills.
- Able to organize, schedule, and prioritize work for self and others to meet deadlines.
- Able to utilize interpersonal skills to work effectively with others
- Knowledge of Federal, State, and University policies and regulations regarding the medical education delivery.
- Knowledge of ACGME, GME policies and procedures
- Knowledge of training program management software (ex: Medhub)
- Proficiency with virtual conference platforms (ex: Zoom)

Equal Opportunity Employer / Disability / Veteran

Columbia University is committed to the hiring of qualified local residents.

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