Academic Assistant, Cj Basic Recruit

3 weeks ago

Gainesville, United States Santa Fe College Full time

Santa Fe College is seeking an Academic Assistant, CJ Basic Recruit at the Kirkpatrick Center.

The Academic Assistant provides direct administrative support to the Institute of Public Safety Criminal Justice and Basic Recruit programs with the general coordination of day-to-day office operations including providing customer service, maintaining schedules, coordinating meetings, textbook ordering, faculty loading, general bookkeeping, and other administrative support tasks. This position also provides faculty and student assistance and may supervise the work of others.

Responsibilities and Duties
- Assist in the preparation and submission of class files for the yearly FDLE audit.
- Perform a wide variety of administrative tasks including data entry and the drafting, editing, and revision of letters, reports, and other materials.
- Assist in the preparation and submission of faculty load sheets, development and maintenance of course schedules, and collection of syllabi and faculty office hours.
- Organize and facilitate meetings and special events by scheduling and coordinating dates and times, making facility arrangements, taking attendance, and preparing agendas and minutes.
- Perform various duties related to maintaining one or more individual schedules and coordinate travel arrangements when appropriate.
- Assist in the resolution of student issues based on pre-determined college policies or department practices.
- Manage payroll functions including the submission and audit of timesheet entries for staff, faculty, and student employees and processing appointments for adjunct faculty.
- May coordinate the adjunct faculty department orientation process.
- Perform basic, routine bookkeeping functions relative to program/department budget, which includes tracking purchases and expenditures and may include assisting in the budget development process.
- Facilitate, monitor, and/or oversee department purchasing, inventory, and requisitioning of supplies and equipment, which may include the coordination of textbook orders.
- Prepare special reports, summaries, and replies to inquiries by compiling data and statistics from various departmental resources.
- Maintain accurate databases.
- Greet visitors, answer phones, respond to inquiries, resolve issues based on established college policies, and make appropriate referrals as necessary.
- Assist in the development or upkeep of the department/area webpage.
- May supervise and oversee the activities of student employees.
- Assist in the planning and coordination of special events, which may include logistics, contracts, hospitality, staffing, etc.
- Comply with all published College Rules, procedures, guidelines, and laws/regulations governing public employees, including but not limited to those related to document retention and destruction, FERPA, and confidentiality.
- Provide service excellence through courteous, informed, accessible, and professional engagement.
- Perform other duties as assigned.

**Qualifications**:
**Required**:An Associate’s degree and two years of related work experience, or a combination of completed education and/or work experience equal to four years.
**Additional Requirements**: A criminal background check will be conducted.

Pay: $36,120.00 per year

**Benefits**:

- 401(k)
- Dental insurance
- Employee assistance program
- Health insurance
- Life insurance
- Paid time off
- Professional development assistance
- Retirement plan
- Tuition reimbursement
- Vision insurance

Schedule:

- 8 hour shift
- Monday to Friday

Work Location: In person

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