Executive Assistant

3 weeks ago

Wolfeboro, United States Wentworth Watershed Association Full time

**About us**

Wentworth Watershed Association is a small non-profit organization in Wolfeboro, NH. We are professional, agile, and inclusive. Our mission is to protect and preserve the Wentworth-Crescent Watershed through initiatives that enhance water quality, land conservation, and community education.

**Executive Assistant**

Work for an organization focused on protecting the Wentworth-Crescent Watershed through stormwater management planning, water quality monitoring, land conservation, land stewardship and community education. We are looking for a professional Executive Assistant to join our team. You must be an effective communicator and like working with the public and association members of all ages. You will help manage the day-to-day operations of the organization. Responsibilities include supporting the Executive Director with member relations and communication, scheduling, bookkeeping, and database management.

This a 25 hour per week, in-person office based position. Office hours are Monday through Friday from 9am-2pm year-round. Occasional evenings and weekend hours may be requested for support at events. Must have local housing.

**Responsibilities**:

- Serve as first point of contact for the organization.
- Prepare, edit, and proofread correspondence, reports, presentations, and other communications.
- Plan and schedule meetings and appointments for Executive Director.
- Provide administrative support for Board Meetings, including preparing and distributing meeting materials and follow-up actions as needed.
- Manage donations and memberships including preparing and sending gift acknowledgements in donor database.
- Establish and maintain filing systems (paper and electronic).
- Perform on-going bookkeeping duties under the direction of Executive Director and Treasurer.
- Review vendor invoices for payment, ensuring proper classification and getting approval before entering into QuickBooks and issuing checks.
- Enter deposits into QuickBooks and assure accuracy using internal reports.
- Provide support for organization events.
- Maintain working knowledge of events, programs, and services to provide information and recommendations to members.
- Maintain written procedures and propose new ideas to improve operational systems and processes.
- Attend in-person events as required.
- Provide exemplary customer service.
- Works independently and within a team on special and ongoing projects.

**Desired Qualifications**:

- Minimum two years related experience; nonprofit experience a plus
- Exceptional people skills in person, phone, and online environments.
- Solid written and verbal communication skills
- Ability to multi-task and prioritize in a dynamic open office work environment.
- Strong attention to detail and ability to work as a team member with mínimal supervision.
- Proficiency with google, spreadsheets, databases, and Microsoft Office Suite
- Familiarity with Quickbooks
- Ability to develop effective work plans, organize details, set priorities, and meet deadlines.
- Interest in and commitment to WWA mission

Executive Assistant Reports to: Executive Director

Purpose: To support day-to-day operation of a small non-profit organization.

Status: Non-exempt position, 25 hours per week.

Benefits: 10 paid federal holidays a year, accrued two weeks vacation, one-week sick time, IRA matching of 3% after 6 months

Wentworth Watershed Association is an equal employment opportunity employer.

Learn more about our organization at wentworthwatershed.org

**Job Type**: Part-time

Pay: $21.00 - $23.00 per hour

Expected hours: 25 per week

**Benefits**:

- 401(k)
- Paid time off

Schedule:

- Monday to Friday

**Experience**:

- Microsoft Excel: 1 year (required)
- Microsoft Powerpoint: 1 year (required)

Ability to Commute:

- Wolfeboro, NH 03894 (required)

Ability to Relocate:

- Wolfeboro, NH 03894: Relocate before starting work (preferred)

Work Location: In person

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