Assistant Registrar, Degree Audit and Graduation

1 week ago

Biddeford, United States University of New England Full time

This position offers a unique opportunity for professional growth and learning, as it involves implementing and managing best practices and procedures related to degree progress tracking and clearance. Under the guidance of the University Registrar, you will delve into all aspects of the Registrar’s Office operations, gaining a comprehensive understanding of its functions through research, problem-solving, and testing of improvements and solutions to ongoing issues. This role will contribute to your professional growth and provide a platform for you to impact our operations and our student’s success significantly.
- **UNE** Overview**
UNE is Maine’s largest private university, with two beautiful coastal campuses in Maine, a one-of-a-kind study-abroad campus in Tangier, Morocco, and an array of flexible online offerings. In an uncommonly welcoming and supportive community, we offer hands-on learning, empowering students to positively impact a world full of challenges. We are the state’s top provider of health professionals and home to Maine’s only medical and dental colleges, other interprofessional aligned health care programs, and nationally recognized programs in the marine sciences, the natural and social sciences, business, the humanities, and the arts.
- **Benefits Overview**
- Expected pay is $53,000, with total compensation ranging from $69,881 to $83,673, depending on the selected medical and dental plans.- **Flexible Work**
This role will primarily be based on the Biddeford Campus. After an initial 6-month review and training period, you may have the opportunity to work in a hybrid flexible work arrangement. However, if granted, you must be able to attend meetings and regularly scheduled days on the Biddeford or Portland campus. Some travel between campuses may be required.**Responsibilities**
- The Assistant Registrar, Degree Audit and Graduation, manages staff, processes, and technology for degree auditing, graduation, and degree audit maintenance daily.
- Establishes business processes and workflows for degree audit and graduation clearance.
- Oversees the programming and maintenance of all degree programs in DegreeWorks and tests its functionality post-upgrades.
- Manages degree auditing and related training for university staff and leads the transition from CAPP to DegreeWorks for degree certification.
- Develop communication plans to support the implementation and upkeep of degree audits.
- Represents the University Registrar’s Office on university committees as requested.
- Ensures student record integrity and security in compliance with FERPA and accreditation standards.
- Develops and maintains queries and reports for Registrar’s Office staff.
- Collaborates with various university offices, including Financial Assistance, Assistant and Associate Deans, Institutional Research, and Information Technology Services.
- Monitors operational efficiency and compliance with standards and regulations and participates in office committees and working groups.

**Supervision Exercised**
- Supervises, trains, and evaluates two full-time Degree Auditor/Scribe positions.**Qualifications**
- A bachelor’s degree is required, along with a Minimum of three years of experience in a Registrar’s Office or an equivalent combination of education and experience.-
- Experience in an educational setting requiring regular interaction with various offices and people, including students, faculty, and staff.
- Experience with Ellucian Banner or other student information systems (Ellucian Colleague, Jenzabar, Peoplesoft, Workday, etc.) is preferred.
- Knowledge of degree audit systems (CAPP, DegreeWorks, etc.) and the related trends, issues, and accepted practices; understanding the complexity of online audit coding.
- Demonstrated proficiency in using the Microsoft Office Suite, particularly in Excel.
- Strong interpersonal and communication skills and the ability to work effectively with various constituencies in a diverse community.
- Ability to collect, verify, and report data; ability to make procedural decisions or judgments on sensitive, confidential issues while complying with FERPA; ability to coordinate multiple tasks simultaneously in a high-pressure environment; ability to strategize and to be detail-oriented; ability to effectively communicate with a wide range of individuals and constituencies in a diverse community.

**EEO Statement Summary**
- Consistent with federal and state law and University policy, the University of New England is committed to the fundamental concept of equal opportunity for all of the members of the University community. The University prohibits, and will not tolerate, discrimination in employment, the provision of academic services or in any other area of University life based on race, color, sex, physical or mental disability, religion, age, ancestry, national origin, sexual orientation, gender identity and/or expression, ethnicity, genetic information, HIV status

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