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Receptionist

1 month ago

Phoenix, United States ABM Industries Full time

**Position Summary**:
The Receptionist has exceptional communication and critical thinking skills to oversee office/site operations. Provide administrative/clerical support including answering and routing phone calls to appropriate parties; coordinate conference room requests; schedule necessary office vendor inspections/repairs; office and field supply ordering as authorized by management and other duties as assigned. This receptionist will be assigned to work at a manufacturing distribution center to assist managers and supervisors with administrative daily tasks.

**Location**:1717 E Grant St, Phoenix, AZ 85034

**Shift**:Monday - Friday 7am-4:30pm

**Benefit Information**:
ABM offers a comprehensive benefits package. For information about ABM’s benefits, visit ABM 2024 Employee Benefits | Front Line Team Members | (Programa de Beneficios de ABM)

**Front Desk/Reception**
- Greet, assist, offer refreshments and/or direct visitors to appropriate staff member and/or meeting room and contact appropriate staff member regarding visitor arrival as needed.
- Operate telephone front desk phone in answering, screening, forwarding calls, providing information, taking messages and/or scheduling appointments.
- Maintain a safe and clean working environment in conjunction with Janitorial staff.
- Maintain reception area in neat and orderly condition.
- Assist office and executive support team as requested with various tasks and projects.
- Access property management portals to report office related issues.
- Coordinate new/existing building badges via the building portal
- Assist in the coordination of building activities.
- Maintain sanitizer and wipes in all common areas and have disposable mask available at front desk if needed.
- Assistance of vendors including floral and plant maintenance, security resources, food/beverage services, recycling/shredding services and other facility related services.
- Oversee conference room bookings for large events, monitor usage and maintain on-line bookings as requested.
- Coordinate catering for large meetings and events when assistance is requested.
- Perform administrative support tasks, such as maintaining office nameplates, internal directory, ordering business cards, typing memos, correspondence, reports, and provide proofreading.

**Café/Wellness Room**
- Monitor the use of pantry supplies, equipment, order supplies and maintain adequate inventory.
- Maintain spaces in a neat and clean condition in conjunction with Day Matrons and Evening Janitorial.
- Assistance in the coordination of social events in café and holiday decorations.
- Manage Wellness Room utilization and supplies.

**Mailroom/Copy Room**
- Receive and deliver mail, log packages and process deliveries.
- Monitor printers and copiers for paper and toner
- Order common office supplies for copy rooms (not department specific supplies).

**Qualifications - Education & Experience**
- High School Diploma or GED
- Min. 3 years of related front desk, admin, mailroom experience required

**Qualifications - Other Skills, Abilities, Knowledge**
- Intermediate (i.e. Word, Excel, Outlook)
- Communication
- Dependability
- Organization
- Multitasking
- Prioritizing
- Exceptional Customer Service Attitude

ABM participates in the U.S. Department of Homeland Security E-Verify program. E-Verify is an internet-based system used to electronically confirm employment eligibility.

ABM is a military-friendly company proudly employing thousands of men and women who have served in the U.S. military. With ABM, you’ll have access to a world-class training program and ample opportunities to use the skills you developed while serving our country. Whether you’re looking for a frontline or professional position, you can find post-military career opportunities across ABM.

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