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Executive Assistant
2 weeks ago
The Executive Assistant serves as the primary receptionist, provides administrative support to the President and Vice President, and assists with client communications and scheduling for all locations.
**Duties and Responsibilities**:
- Coordinates office activities and functions to maintain efficiency and compliance with company policies
- Assists clerical and support staff with their assigned duties, particularly when more advanced, skilled, or sensitive work is required.
- Maintains office supplies inventory for all offices
- Maintains physical and electronic records, documentation, and files
- Composes and/or types correspondence, reports, and related materials
- Serves as primary liaison between Elite and vendors such as IT troubleshooting and printing
- Assures the appearance of the office is neat and professional
- Gain cross training and proficiency in other duties to assist staff with clients
- Performs other related duties as assigned
**Skills and Abilities**:
- Excellent verbal and written communication skills.
- Excellent organizational skills and attention to detail.
- Excellent time management skills with a proven ability to meet deadlines.
- Ability to function well in a high-paced and at times stressful environment.
- Basic understanding of how to operate standard business equipment.
- Familiarity with basic accounting principles and bookkeeping experience strongly preferred
- Proficient with Microsoft Office Suite or related software
**Education and Experience**
- Proven experience as an executive assistant, office administrator, office assistant or relevant role
- High school diploma or equivalent required; Associates degree in office administration or related field preferred.
- At least three years of administrative and clerical experience required.
**Physical Requirements**:
- Prolonged periods sitting at a desk and working on a computer.
- Must be able to lift up to 15 pounds at times.
Pay: $18.00 - $22.00 per hour
**Benefits**:
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
**Experience**:
- Administrative experience: 3 years (preferred)
- Microsoft Office: 2 years (preferred)
Work Location: In person
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