Administrative Program Assistant
4 weeks ago
**Introduction**:
**Are you looking to utilize your extensive organizational and clerical experience, friendly customer service skills, and excellent time management abilities in a manner that serves the citizens of the State of Wisconsin?**
**Don't miss out on the opportunity to join our team as an administrative professional at the Department of Financial Institutions**
This full-time permanent position is headquartered at the **Hill Farms State Office Building** on the near west side of Madison. We are also conveniently located close to the restaurants, shopping, and entertainment of the **Hilldale Mall**. Following the initial training period, this position may be eligible to work a hybrid schedule with up to a few days per week working remotely.
The Department of Financial Institutions (DFI) ensures the safety and soundness of Wisconsin’s financial institutions, protects consumers of financial services and facilitates economic growth. The agency regulates and licenses financial service providers who do business in Wisconsin. Find out more about DFI here
DFI is a great place to work In addition to meaningful and rewarding work, we offer a competitive benefits package featuring:
- Substantial leave time including at least 3.5 weeks of paid leave time to start, 9 paid holidays, and 130 hours of sick time that roll over each year.
- Excellent and affordable health, vision, and dental benefits (health plan options start at just $39/month for single plans and $97/month for family plans after two months of employment)
- A casual office atmosphere, flexible work schedules, and telework options depending on the position’s requirements
- An exceptional pension plan with employer match and lifetime retirement payment, plus an optional tax advantaged 457 retirement savings plan
- Well Wisconsin Wellness Program
- A free and confidential employee assistance program that offers employees and their immediate family dependents a variety of tools, resources, and professional consultation services to support their health, goals, and overall well-being
- Use this Total Rewards Calculator to see the total value of our competitive benefits package
In addition to our generous employee benefits, we strive for inclusivity and celebrate different religious holidays and cultural observances and provide flexibility for utilizing paid time off for such celebrations.
**Position Summary**:
In this position, you will be responsible for performing and coordinating a wide variety of **confidential administrative programmatic support **for the staff within the Bureau of Licensed Financial Services (LFS) in the Division of Banking.
**Duties include**:
- amendments and renewals for vehicle dealers
- ensuring proper documents are stored according to the agency’s records retention schedules
- processing invoices and refunds for customers
- data collection, tracking, and reporting
- general administrative support for bureau staff who service a variety of licensed financial industries, especially during renewal and registration periods
- coordinating mail for the bureau
**Salary Information**:
This position is in schedule-range (81-05) with an **hourly salary of $22.50 - $26.50, plus excellent benefits**. A twelve-month probationary period is required. Pay for current state employees will be set in accordance with the Wisconsin State Compensation Plan.
**Job Details**:
This state agency does **not** sponsor work visas. Any appointment made will be contingent on the applicant being able to prove valid status to work in the United States.
Certain positions within this Department may allow hybrid/work from home flexibility for a portion of their work schedule, depending on the needs of the position and the work unit. This topic and any hybrid work flexibility that may be available will be discussed in more detail in the interview process. It is **not** anticipated that working outside of Wisconsin (or bordering cities) will be allowed as this position will be responsible for working 2-3 days per week in the Madison, WI office following the initial in office training period.
**Qualifications**:
**Qualified applicants must detail having experience performing all the following in order to be considered**:
- Providing administrative support assistance in a professional business setting (such as maintaining files, composing correspondence, responding to inquiries, screening calls, logging information, etc.)
- Providing customer service to internal staff and/or the public (such as answering questions, resolving issues, explaining policies or procedures, etc.)
- Using Microsoft Excel or similar database program (to maintain accurate records, enter, track, extract and/or analyze data, develop reports, identify trends, establish metrics, etc.)
**In addition to having all of the above, well qualified applicants will also detail having experience performing one or more of the following**:
- Handling sensitive/confidential informa
We have other current jobs related to this field that you can find below
-
Program Administrator, DNAP-PD Program
3 months ago
Madison, United States Middle Tennessee School of Anesthesia Full timeJob DescriptionJob DescriptionSalary: Job SummaryUnder the direction of the Executive Vice President, the Program Administrator performs tasks to support the DNAP-PD Program, including acting as the Chief Clinical Officer and a professional CRNA educator.QualificationsDoctorate in Nursing or related fieldPrevious clinical experience as a nurse...
-
Program Administrator, DNAP-PD Program
4 days ago
Madison, United States Middle Tennessee School of Anesthesia Full timeJob DescriptionJob DescriptionSalary: Job SummaryUnder the direction of the Executive Vice President, the Program Administrator performs tasks to support the DNAP-PD Program, including acting as the Chief Clinical Officer and a professional CRNA educator.QualificationsDoctorate in Nursing or related fieldPrevious clinical experience as a nurse...
-
Program Administrator, DNAP-PD Program
4 weeks ago
Madison, United States Middle Tennessee School of Anesthesia Full timeJob DescriptionJob DescriptionSalary: Job SummaryUnder the direction of the Executive Vice President, the Program Administrator performs tasks to support the DNAP-PD Program, including acting as the Chief Clinical Officer and a professional CRNA educator.QualificationsDoctorate in Nursing or related fieldPrevious clinical experience as a nurse...
-
Madison, United States University of Wisconsin–Madison Full time**Job Summary**: The Language Program Office is a member of the International Division at UW-Madison and is the home of the American Institute of Pakistan Studies (AIPS), the Wisconsin Summer Language Institutes (WISLI), Project GO at UW-Madison, and the Regional Flagship Languages Initiative (RFLI) for Hindi, Indonesian, Thai, Turkish, and Vietnamese. The...
-
Administrative Assistant
2 weeks ago
Madison, United States National Conference of Bar Examiners Full timeThe National Conference of Bar Examiners (NCBE) is a nonprofit organization that provides high-quality assessment products, services, and research for the benefit and protection of the public and the legal profession. We assist state courts and licensing authorities with fulfilling their responsibility to determine mínimal competence for entry to the legal...
-
Administrative Assistant
4 days ago
Madison, United States University of Wisconsin–Madison Full time**Job Summary**: This Medical Program Assistant in the Department of Surgery assists faculty and other staff by coordinating their complex daily activities allowing them to complete the successful performance of their teaching, research, service, clinical, outreach, and administrative duties. This role requires excellent administrative, organizational, oral...
-
Administrative Assistant
6 days ago
Madison, United States NextSteps Full time**Administrative Assistant - Next Steps Community Services** **Location**:Madison, NH **Pay**: Up to $20/Hr **Schedule**: Monday-Friday, Office Hours **Summary**:The Administrative Assistant (AA) is responsible to support the leadership team in maintaining and enhancing the operations of the programs. **Duties/Responsibilities**: **Administrative**: -...
-
Administrative Assistant
7 days ago
Madison, United States State of Wisconsin Full time**Introduction**: The Department of Health Services (DHS), Division of Enterprise Services (DES),is recruiting to fill an Administrative Assistant for the Office of Facilities, Safety, & Risk Management. **This position will work in the office from 7:45am to 4:30pm, Monday through Friday.** As an employee of the State of Wisconsin, you'll also have access...
-
Administrative Assistant
3 weeks ago
Madison, United States Next Steps Community Services Full time**Administrative Assistant - Next Steps Community Services** **Location**:Madison, NH **Supervises**:N/A **Summary**:The Administrative Assistant is responsible to support the leadership team in maintaining and enhancing the operations of the programs. **Duties/Responsibilities**: **Administrative**: - Be an effective team member and hold customer...
-
Administrative Assistant
1 month ago
Madison, United States QPS Employment Group Full timePosition Title: Administrative Assistant Wage: $21-$24/hour Shift: 1st Hours: 9am-3pm but flexible; TBD QPS is seeking an experienced Administrative Assistant for a leading U.S. consulting firm in the Madison area. In this role, you would be responsible for supporting company growth through administrative and marketing-related tasks. This company...
-
Administrative Assistant
4 weeks ago
Madison, United States QPS Employment Group Full timePosition Title: Administrative Assistant Wage: $21-$24/hour Shift: 1st Hours: 9am-3pm but flexible; TBD QPS is seeking an experienced Administrative Assistant for a leading U.S. consulting firm in the Madison area. In this role, you would be responsible for supporting company growth through administrative and marketing-related tasks. This company...
-
Administrative Assistant
2 weeks ago
Madison, New Jersey, United States Drew University Full timeJob DescriptionJob DescriptionDrew University seeks a highly motivated and professional Administrative Assistant to provide administrative support to the Department of Education as well as several academic programs. Reporting to the Chair of Education, the Assistant will join a collaborative team that supports faculty and students in Education programs. The...
-
Administrative Assistant
4 weeks ago
Madison, United States QPS Employment Group Full timePosition Title: Administrative Assistant Wage: $21-$24/hour Shift: 1st Hours: 9am-3pm but flexible; TBD QPS is seeking an experienced Administrative Assistant for a leading U.S. consulting firm in the Madison area. In this role, you would be responsible for supporting company growth through administrative and marketing-related tasks. This company...
-
Administrative Assistant
2 weeks ago
Madison, United States National Conference of Bar Examiners Full timeJob DescriptionJob DescriptionSalary: The National Conference of Bar Examiners (NCBE) is a nonprofit organization that provides high-quality assessment products, services, and research for the benefit and protection of the public and the legal profession. We assist state courts and licensing authorities with fulfilling their responsibility to determine...
-
Administrative Assistant
3 weeks ago
Madison, United States Mennenga Tax & Financial Full timeWe currently have an opening for a full-time, Administrative Assistant. We offer a friendly work environment and benefits. **Job duties include but not limited to**: - Prepare client reports using Excel and web-based programs - Perform administrative functions as needed including preparing and typing letters, coordinating mailings, fielding phone calls,...
-
Administrative Assistant
1 month ago
Madison, Wisconsin, United States Spherion Full timeWe are looking for an Administrative Assistant for our client who offers financial services to public educators and their families. As an Administrative Assistant, you will use your administrative and customer service skills to provide excellent service to members and prospective members as well as perform a variety of internal clerical duties.Are you...
-
Administrative Assistant
4 weeks ago
Madison, Wisconsin, United States Spherion Full timeWe are looking for an Administrative Assistant for our client who offers financial services to public educators and their families. As an Administrative Assistant, you will use your administrative and customer service skills to provide excellent service to members and prospective members as well as perform a variety of internal clerical duties.Are you...
-
Administrative Assistant
4 weeks ago
Madison, United States The Road Home Dane County Full timeJoin our team_ - The Road Home Dane County is a dedicated nonprofit organization committed to ending homelessness in our community. At the core of our work, we lead with respect and dignity for all, empowerment of those we serve, social justice, anti-racism, inclusiveness, and results-oriented services. Through a combination of housing programs, supportive...
-
Clinical Administrative Assistant
7 days ago
Madison, United States University of Wisconsin–Madison Full time**Job Summary**: The Clinical Administrative Assistant supports the Department of Family Medicine and Community Health's Director of Strategic Initiatives and other faculty members by coordinating their complex daily activities allowing them to complete the successful performance of their clinical and administrative duties. This role requires excellent...
-
Administrative Assistant
1 month ago
Madison, Wisconsin, United States Spherion Full timeWe are looking for a detail-oriented, personable Administrative Assistant to join the team of a manufacturer's representative firm. As an Administrative Assistant, you will leverage your experience in the administrative/office support field to deliver exceptional customer serviceHighlights:Direct hireBenefits: medical, dental, vision, life,...
