Program Administrative Assistant for Rfli and Aips

3 weeks ago

Madison, United States University of Wisconsin–Madison Full time

**Job Summary**:
The Language Program Office is a member of the International Division at UW-Madison and is the home of the American Institute of Pakistan Studies (AIPS), the Wisconsin Summer Language Institutes (WISLI), Project GO at UW-Madison, and the Regional Flagship Languages Initiative (RFLI) for Hindi, Indonesian, Thai, Turkish, and Vietnamese. The LPO strives to engage with, support, and foster further development of Less Commonly Taught Languages (LCTLs) through teaching, learning, and research both at UW and beyond.

In its capacity with AIPS, this position will primarily be responsible for working with AIPS leadership in the execution of grants and activities related to the AIPS mission. The AIPS Program Assistant would be expected to play a lead role in coordinating, facilitating, tracking, and communicating the activities of one or more projects. These activities include, but are not limited to, pre-departure orientations, virtual workshops, summer institutes in the US, and events in Pakistan.

**Responsibilities**: Provides administrative support for a department, group of professionals, or to the manager of a work group consisting of professional staff and subordinate supervisors in support of unit goals, under general supervision
- 15% Schedules logistics and secures resources for meetings, conferences, travel, and work unit operations
- 15% Serves as a first point of contact for individuals and groups, provides basic organizational information via phone, in person and through other communication mediums, and routes more complex inquiries to the appropriate entities
- 10% Collects, analyzes, and prepares various communication materials from established sources utilizing technology mediums
- 20% Sends, receives, copies, and distributes communications to the appropriate entities according to established policies and procedures under general supervision
- 20% Maintains established methods and organizational systems directed at the maintenance of electronic/physical records related to work operations according to established policies and procedures
- 15% Serve as RFLI or AIPS representative at RFLI and AIPS events, meetings, etc.
- 5% Other duties as assigned for the LPO

**Institutional Statement on Diversity**:
Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

**Education**:
Preferred
Bachelor's degree preferred in relevant field.

**Qualifications**:
Clear and effective communication skills working with a variety of students, instructors, and program partners
Ability to work as a member of a team, while also self-motivated to independently complete individual duties and meet deadlines
Strong attention to detail
Professional, friendly, and open with an openness to working with people from varied backgrounds
Ability to maintain flexibility with shifting tasks, priorities, and deadlines
Ability to prioritize workload, manage multiple projects and deadlines effectively, and independently follow through on tasks
Ability to stay level-headed and maintain professionalism at times when there are multiple competing deadlines
Interest in area studies, international education, foreign language learning, study abroad, and related fields preferred
Interest/experience in the languages and cultures of the regions of the RFLI and AIPS programs preferred.

**Work Schedule**:
This position is full time and hours are expected to be within normal business hours.

**Work Type**:
Full Time: 100%

This position may require some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location.

**Appointment Type, Duration**:
Ongoing/Renewable

**Salary**:
**Minimum** $19.24 HOURLY
Depending on Qualifications

**Additional Information**:
The continuation of this position is dependent on grant funding. Continued annual funding is expected but not guaranteed.

**How to Apply**:
Please submit a cover letter, CV/Resume, and a list of three professional references through the online jobs portal by the assured consideration date.

**Contact**:
Anne Naparstek
608-261-1194
Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information.

**Official Title**:
Administrative Assistant II(AD002)

**Department(s)**:
A10-INTL DIVISION/LANG PROGRAM OFFICE

**Employment Class**:
University Staff-Ongoing

**Job Number**:
297045-CP

**The University of Wisconsin-Madison is an Equal Oppor

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