General Affairs Specialist

7 days ago

Champaign, United States Hyundai Transys Georgia Seating System, LLC Full time

**Summary of Position**:
This is a short term up to one (1) year position. The incumbent will be responsible for activities related to maintaining the general invoices, payments and budget for the facility and the property of Hyundai Transys Seating System. This position will also support the others in Human Resources as needed and as assigned.

Corporate:

- Adheres to the HTGSS policies and procedures
- Learns, demonstrates and upholds HTGSS Core Values
- Complies with all HTGSS Certification standards; Management System (TS16949), Environmental ISO 14001-2015 and Health and Safety ISO 45001-2018 policies and procedures
- Treats all HTGSS team members with respect and professional courtesy
- Always strives to maintain a positive work environment
- Manages the department budget efficiently as per approved annual budget
- Performs additional assignments / duties as assigned

EHS
- Adhere to all safety policies and procedures
- Complies with all safety policies and 5S clean philosophy to maintain a safe, clean working environment
- Meets company safety goals

Technical:

- Order office supplies as needed and as budgeted, including Business Cards and plaques as needed.
- Assist with the monthly credit card payment processing.
- Coordinate travel needs and hotel reservations for visitor and team members traveling for business purposes.
- Make payments and routine purchases. Making routine purchases of the company, purchasing stationery, paper, printer ink, and several other periodic times.
- In charge of payments for electricity, water, telephone, and other expenses.
- Complete Pre-approval forms for Monthly invoicing.
- Submit for Purchase approvals.
- Other duties as assigned

**Reporting**:

- Reports to: Human Resources: Head of Section (HOS)

**Benefits**:

- 401(k)
- Healthy Insurance
- Life Insurance
- Supplemental Insurance
- Dental Insurance
- Vision Insurance
- Paid time off

**Competency Requirements**:

- ** Confidentiality**: Adheres to the upmost confidentiality; particularly in regards to handling employment/personal information. Works with the team to insure that all information from within the department is kept private.
- ** Multitasking**: Must possess the ability to change from one task to another in quick manner based on company needs
- Communication: Works to insure respectful, timely, accurate and appropriate communication across all levels of the organization.
- ** Initiative**: Identifies problems and takes action to address current or future problems. Proactively engages to solve issues verses simply thinking about future actions.
- ** Engagement**: Engages team members in developing goals, executing plans and delivering results (output). Motivates team members through clear and consistent communication. Models adaptability. Uses collaboration and influence skills to achieve successful outcomes.
- ** Leads by Example**: Sets a good example for peers to follow.
- ** Integrity**: Performs in such a way as to inspire a high degree of trust and acceptance amongst co-workers across all departments
- ** Customer Service Orientation**: Focuses efforts on discovering and meeting the customer’s needs. Develops trust in all relationships internally and externally.
- ** Organizational and Self Discipline**: Efficiently organizes and executes assignments. Demonstrates self-discipline and reliability.
- ** Analytical Skills / Problem Solving**: Understands situations, problems, or issues by breaking them down into smaller pieces, or tracing the implications of a situation in a step by step way. Systematically organizes the parts of problems. Makes systematic comparisons of data or aspects, prioritizing, planning, and developing countermeasures.
- ** Flexibility / Adaptability**: Adapts and works effectively in a variety of situations and with various individuals or groups. Seeks and appreciates opposing perspectives on issues. Adapts approach as the requirements of the situation change. Changes or easily accepts change in organization or job requirements.
- ** Works Safely**: Strives for an accident-free workplace. Keeps safety at the “heart” of everything done. Treats safety as a personal responsibility and sees oneself as being responsible for the safety of others.
- ** Team Work**: Contributes meaningfully to work group efforts by offering new ideas for improvement. Demonstrates a cooperative manner in dealing with supervisors and other team members. Does his/her part toward group effort
- ** Mutual Respect and Support**: Works cooperatively with others. Welcomes and takes advantage of opposing ideas and opinion is always respectful to others.

**TECHNICAL COMPETENCY**

Displays knowledge & skills necessary to perform assigned duties; understands Processes, procedures, standards, methods and technologies related to assignments; demonstrates functional/technical literacy; participates in measuring outcomes of work; keeps current on new developments in field of expertise: effectively uses a

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