Administrative Specialist I

2 weeks ago

Montgomery County MD, United States The Maryland-National Capital Park and Planning Commission Full time

**Description**:

- Are you highly organized with a keen eye for the details?
- Do you enjoy using technology to seek out efficiencies and progress?
- Do you enjoy a fast-paced environment?

**_DIVERSITY STATEMENT: _**_Montgomery County Department of Parks believes that diversity in all dimensions of the organization supports and bolsters the innovative thinking essential to its success. Montgomery County Parks does not make hiring decisions based on race, ethnicity, national origin, gender, gender identity, sexual orientation, age, disability, religion, political affiliation, or ideology or status as a Veteran._

**_Please Note_**_: The salary range above represents this position's earning potential. Salary is commensurate with experience._

**Examples of Important Duties**:
**Human Resources**:

- Conduct, or ensure, training of staff in the development of documentation and compliance standards.
- Review and retrieve qualified applicants from the electronic applicant tracking system, manage hiring packets, coordinate all interviews, and submit, and track documents for completion and submittal.
- Draft vacancy announcements and recruitment advertisements and other tasks associated with staffing for the management or program area.
- Coordinate, generate, and process paperwork for performance evaluations, position reassignments, disability leave, and terminations, and approve timecards.
- Prepares Human Resource transactional paperwork such as requests for personnel actions, tuition assistance and leave requests.

**Training and Development Assistance**
- Actively collaborate with the management team to develop and administer training programs for the division’s staff.
- Coordinate with other divisions, government agencies, or contractors to implement training.
- Access databases to record, track, and analyze staff training reports, etc.
- Coordinate training and organizational development efforts; provide logistics for training classes.
- Prepare and distribute notices to trainees; prepare conference rooms for training.
- Research information on consultants; research and assist with implementing training best practices.

**Budget and Purchasing Assistance**
- Perform a range of financial management work including participating in unit budget formulation, drafting of narrative, and execution.
- Compile data and modify or edit justifications and other supporting documents consistent with program goals and requirements.
- Identify revenues; assist with controlling and tracking expenditures; and reconcile discrepancies, working with central budgeting, central accounting, and other units and management as appropriate.
- Review various financial documents and verify calculations, budget codes, and compliance with Commission policies and procedures.
- Prepare or review expense reports and coordinate statements of financial disclosure.

**Administrative Support**
- Maintain various highly confidential and electronic materials to provide up-to-date reference and documentation.
- Maintain and coordinate the logging of vehicle assignment forms and mileage logs for the Department.
- Coordinate and schedule internal/external meetings and events, providing meeting/event logístical support.
- Update and maintain office policies, and procedures, and coordinate maintenance of office equipment.
- Receive, open, sort, and distribute incoming correspondence including maintaining electronic and hard copy filing including the division’s database tracking systems.
- Coordinate quarterly program newsletter with internal and external staff with articles, photo documentation, and training opportunities.

**Communication**
- May serve on Departmental and Interagency committees to coordinate and develop programs, resolve problems of mutual interest, or exchange information.
- Work with community groups, park and recreation councils, and citizens to resolve problems and promote park operations goals.

**Other Duties as Assigned**
- Other duties assigned as per the Division needs and functioning requirements.

**KNOWLEDGE, SKILLS, AND ABILITIES**
- Collaborative with a strong work ethic; having strategic awareness and the ability to anticipate Administrative or Human Resources support.
- Must have a cooperative spirit; excellent oral and written communication skills, including active listening skills; creative thinking; and interpersonal skills.
- Communicate and interact effectively with all partners both internal and external.
- Knowledge of, and skill in applying, the principles, methods, techniques, and practices of effective Administrative and Human Resources support.
- Proven organizational, coordination, and workload management skills, and abilities, with great written, verbal, organizational, and interpersonal skills.
- Demonstrate ability to work on multiple activities, meet tight deadlines, and creatively problem-solve by selecting, organizing, and logically processing relevant information to resolve a problem.
- Proficie

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