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Administrative Secretary
4 months ago
- Job Objective: A brief overview of the position.
- Responsible for assisting in administrative operations as directed by the Director/Leader; provides various clerical, administrative, and general office support involving word processing, report preparation, scheduling of meetings and telephone reception
- Reports to
- Chief Administrative Officer (CAO), Supervisor, Manager, Director
- Supervises
- N/A
- Ages of Patients
- N/A
- Blood Borne Pathogens
- Minimal/ No Potential
- Qualifications
- Education
- Required: HS Diploma, GED or higher-level degree if hired after January 1, 2023
- Preferred: AA degree in business or related field
- Licensure/Certification
- Required: N/A
- Preferred: N/A
- Experience
- Required: Two (2) years of administrative support experience
- Preferred: Administrative support experience in healthcare setting
- Education
- Essential Responsibilities
- Demonstrates compliance with Code of Conduct and compliance policies, and takes action to resolve compliance questions or concerns and report suspected violations.
- Answers phones and facilitates prompt messages to appropriate staff.
- Prepares correspondence, reports, schedules, etc. and distributes as appropriate.
- Maintains calendars for Director/Leader; changes in schedule are relayed to all concerned in a timely manner.
- Facilitates meeting setup (date, time, location, packets, food, etc.) and records and transcribes minutes as requested.
- Revises and prepares new policies and procedures for department(s) and distributes information in a timely manner to all appropriate areas.
- Assists in creation of forms and flyers
- Prepares staff annual and probationary evaluation packets for all reporting areas.
- Maintains employee files for department(s) (PAF changes, terminations, counseling's, education, etc.).
- Maintains confidentiality of information handled and forwards originals to Human Resources Department.
- Tracks past due evaluations and employee health requirements, and notifies employee(s) monthly of upcoming deadlines.
- Assures all assignments/projects are completed within required timeframes.
- Schedules and coordinates interviews; prepares interview packets and arranges meeting space.
- Obtains signatures and processes requests (capital equipment requisitions, purchase orders, check requests, paid time off (PTO) requests, education and travel requests, etc.).
- Complies with departmental plan to meet budget goals.
- Orders supplies as necessary for the administrative offices.
- Picks up, sorts and distributes mail for department(s).
- Performs other duties as assigned.
