340b Program Coordinator
4 weeks ago
Join our team who is committed to the delivery of the highest quality health care service. We are seeking a full-time 340B Program Coordinator that is self-motivated, energetic, and a take charge individual.
**Responsibilities**:
- Serves as a compliance expert on the 340B Program details, policies, and procedures. Provides expertise with the 340B Program to staff and participants regarding ongoing compliance.
- Acts as the liaison with necessary affiliated departments to ensure 340B Program integrity.
- Coordinates and facilitates the SSCHC’s 340B Committee meetings.
- Develops and maintains internal relationships and external relationships (wholesalers, manufacturers, contract pharmacies, split-billing software vendors, pharmacy benefits managers (PBMs), and third-party administrator (TPA) vendors) as needed.
- Actively engages with senior leadership and participates in decision-making processes related to the implementation of new 340B processes.
**Specific Responsibilities**:
- Policy and Procedure Updates
- Helps ensure that policies and procedures are updated, implemented, and maintained according to organizational, regional, national, state, and federal requirements and guidelines and are approved by the institution’s 340B Committee.
- Establishes consistent policies and procedures for 340B that ensure compliance, productivity, and efficiency so that long-term management of the program fits within the organization’s model of care.
- Education
- Develops training/competency materials for employees who work with the 340B Program.
- May assist in the development, implementation, or promotion of programmatic resources/tools to support staff.
- Regularly communicates with all staff involved with the 340B Program to be sure that processes remain efficient and to address any problems or suggestions for improvement.
- Rules/Guidance Surveillance
- Monitors and assesses 340B guidance and/or rule changes, including, but not limited to HRSA/OPA rules and Medicaid changes. Shares lessons with staff.
- Assists in ensuring that the 340B pharmacy program is continuously compliant with 340B federal regulations.
- Provides expertise on all 340B Program legislation and policy changes from HRSA and OPA, informing and collaborating with legal and compliance teams.
- Collaborates with the Prime Vendor Program, pharmacy leadership, and other 340B institutions to determine the most appropriate use of the 340B Program staff.
- Registration/Recertification
- Assists Authorizing Official and Primary Contact in ensuring that the HRSA 340B OPAIS is accurate for all organization entities.
- Self-Audits
- Executes and documents self-audits of the 340B process. Coordinates and ensures remediation of findings in conjunction with 340B Committee.
- Reviews and monitors all points of service where 340B participation occurs to ensure policy and procedure compliance, covered entity eligibility, and “covered patient” eligibility.
- Responsible for managing and troubleshooting pharmacy billing issues and ensuring that adequate systems checks are reviewed to prevent billing issues.
- Responsible for the compliance review and operational review of clinic-administered medications in eligible locations and outpatient prescriptions fulfilled by a contract 340B pharmacy.
- External Audits
- Serves as a point person and coordinator for external audits. Coordinates requests and responses and assists 340B Committee in maintaining a current state of “audit readiness.”
- 340B File Management and Contracting
- Responsible for maintaining the organization’s 340B files, which includes policies and procedures, 340B Committee meeting notes, audit documents, contracts, and 340B workflows.
- Assists in evaluation of current and future contract pharmacy opportunities, including contract language, data setup, and internal and independent external auditing.
- Program Optimization
- Assesses opportunities for cost savings and business improvements in 340B contract pharmacy utilization.
- Analyzes utilization of the program and existing software to identify ways to compliantly use the 340B Program to its fullest extent to meet the needs of underserved patients.
- Works directly with the manufacturers as well as the wholesalers to develop strategies for appropriate use of the program.
- Assists in development and implementation of programs related to 340B utilization and contract pharmacy agreements.
- Reporting
- Routinely monitors monthly and annual reports on 340B participation that clearly document utilization, savings, problem areas, and exceptions or discrepancies, to be passed on to pharmacy leadership and administration.
- Develops routine inventory reports, allowing for concise information to be communicated to the 340B Committee.
- Constructs appropriate financial metrics to assess areas for optimization.
- Prepares and assists in the monitoring and various tracking and reporting measurements to ensure compliance with the program.
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