Education Program Coordinator Ii

2 weeks ago

Milwaukee, United States Medical College of Wisconsin Full time

Education Program Coordinator II
- Requisition ID #: 34141- Job Category: Program Coordination- Employment Type: Full Time- Experience Level: Experienced (non-manager)- City, State: Milwaukee, WI- Work Location: Col St Mary's Family Health Center- Department: Family Medicine- Education: Bachelors DegreePosition Description:
**Primary Functions**
- Independently execute institutional or program activities (e.g., educational events, training, learner recruitment, interviews, orientation, schedules, and graduation).
- Maintain proficiency in accreditation, board, and institutional requirements. Coordinate and monitor activities related to these requirements to ensure full compliance.
- Maintain and create, as needed, Program Letters of Agreement for residency rotation locations.
- Support the designated institutional official, Program Director, Department Chair, and other leaders on issues related to the requirements from accreditation agencies, national boards, and affiliates.
- Administrative support and assistance for the faculty and midlevels within the residency program.
- Serve as primary liaison with faculty, administration, other departments, affiliated institutions, and national organizations.
- Develop and maintain database(s) to track, schedule, and record activities related to the institution, program(s) and learners.
- Create, input, and maintain the monthly clinic schedule in Qgenda for faculty, midlevels and residents.
- Schedule precepting, sessions without side preceptors, meetings, additional learning opportunities, and the full schedules for all activities for faculty and residents
- Create and log all long-term scheduling including call schedules, faculty FMTS schedules, preceptor availability schedules, all faculty scheduling guidelines and tracking information, faculty vacation/CME/ and unavailability requests, holiday tracking and holiday work distribution creation of schedule for specialty clinics, Epic scheduling edits, coordination and completion of scheduling checks between Qgenda and Epic
- Track absence/sick/vacation logs and redistribute duties accordingly for faculty and residents.
- Provide information, support, and problem-solving on a wide range of issues for leaders, faculty, staff, and learners.
- Coordinate recruitment of preceptors, instructors, and speakers.
- Create brochures, flyers, handbooks, and other educational materials.
- Coordinate assessment and evaluation activities internally and externally.
- Track, complete, and submit faculty reimbursement paperwork.
- All resident reimbursement, allowance, and submit the resident payroll information
- Become well-informed with ACGME Family Medicine guidelines.
- May monitor program budgets and lead or oversee the work of support staff.
- Additional duties as assigned.

**Knowledge - Skills - Abilities**

Knowledge of technical, business, consultation, project management, and cultural awareness.

Customer focus, building trust, communication, critical thinking, organization, and influencing skills.

LI-SN1

Preferred Schedule:
M-F 8-4:30 pm

Position Requirements:
**Specifications**
- Appropriate experience may be substituted on equivalent basis_

Minimum Required Education: Bachelor’s degree

Minimum Required Experience: 3 years

Field: Library & Information Science

**Why MCW?**
- Outstanding Healthcare Coverage, including but not limited to Health, Vision, and Dental. Along with Flexible Spending options
- 403B Retirement Package
- Competitive Vacation and Paid Holidays offered
- Tuition Reimbursement
- Paid Parental Leave
- Pet Insurance
- On campus Fitness Facility, offering onsite classes.
- Additional discounted rates on items such as: Select cell phone plans, local fitness facilities, Milwaukee recreation and entertainment etc.

MCW as an Equal Opportunity Employer and Commitment to Non-Discrimination

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