Executive Personal Assistant

2 weeks ago

Corona, United States Futurelink Full time

Unlock Your Potential as an Exceptional Executive Personal Assistant at Futurelink. We are a group of technology, transformation and innovation companies. This is a terrific opportunity for a results driven, highly versatile individual that can thrive in a fast-paced environment.

Are you ready to take your career to the next level? Join us at Futurelink a pioneering woman-owned organization that has been leading innovation and transformation.. We're on a mission to connect today's workforce with powerful transformation that can drive agility, growth, and security. And now, we're offering you the opportunity to be a key player in our success story.

We're looking for a highly versatile and dynamic individual to join our team as an Executive Personal Assistant. In this role, you'll step into a world of endless possibilities and make a significant impact. You'll work closely with our executive team, providing invaluable support, collaborating with various businesses across our portfolio, and offering personalized assistance that goes above and beyond.

As an Executive Personal Assistant, your responsibilities will be extremely diverse. You'll oversee daily operations, nurture relationships, drive marketing and sales initiatives, and assist with a wide range of administrative tasks, personal endeavors and a variety of business projects spamming our various organizations. You'll also play a vital role in the personal lives of our executives, ensuring their schedules run smoothly and they have the support they need to excel.

To thrive in this role, you'll need exceptional interpersonal skills, top-notch organizational abilities, a talent for delivering concierge-level service, and the ability to handle multiple tasks with ease. You'll be the right-hand person to our executives, making their lives more efficient and productive.

Picture yourself excelling in a fast-paced, results-driven, and versatile environment where your contributions truly matter. If you're ready to seize this incredible opportunity and be part of a dynamic team that values your potential, MaximumBit is the place for you. Join us in shaping the future of technology and make your mark as an Executive Personal Assistant who truly makes a difference.

**Responsibilities**:

- Provide comprehensive support to the executive team, including managing schedules, appointments, errands, meals, tutoring kids, fitness programs and travel arrangements.
- Act as a personal assistant to our executives, ensuring their personal and professional lives run smoothly.
- Assist with driving a variety of business initiatives
- Oversee day-to-day operations, ensuring efficiency and productivity.
- Cultivate and maintain strong relationships with stakeholders, clients, and partners.
- Assist in driving marketing and sales initiatives, leveraging your tech-savvy skills.
- Handle administrative tasks, both business and personal, with precision and attention to detail.
- Use your expertise in Microsoft 365 and other tech tools to streamline processes and enhance productivity.
- Adapt to a fast-paced, dynamic environment and contribute to successful outcomes across our portfolio of organizations.

Qualifications:

- Proven experience as an Executive Personal Assistant or a similar role, with a track record of delivering exceptional support.
- Background in fitness, nutrition, tutoring kids or other personal assistant activities is a plus
- Excellent interpersonal skills to build and maintain relationships effectively.
- Strong organizational abilities and multitasking skills to manage diverse responsibilities.
- A passion for providing concierge-level service, going above and beyond to meet the needs of executives.
- Proficiency in Microsoft 365 and other relevant tech tools, demonstrating your tech-savvy skills.
- Ability to thrive in a fast-paced, results-driven environment, making a significant impact.
- Exceptional communication and problem-solving skills
- Ability to operate with mínimal guidance and ability to leverage project management principals.
- Discretion and confidentiality in handling sensitive information.
- Flexibility and adaptability to work across various organizations in our tech portfolio.

Background in IT, Business, Digital Marketing or related fields is a plus

**Job Types**: Full-time, Part-time

Pay: $36,000.00 - $58,000.00 per year

Expected hours: No less than 30 per week

**Benefits**:

- Paid time off

Schedule:

- Monday to Friday

**Education**:

- Bachelor's (required)

**Experience**:

- Personal or Executive Assistant: 1 year (required)
- Business management: 1 year (preferred)
- Executive administrative support: 1 year (required)
- Digital marketing: 1 year (preferred)
- Microsoft Office 365: 1 year (required)

**Language**:

- Spanish (preferred)

Willingness to travel:

- 25% (preferred)

Work Location: In person

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