Accounts Receivable Clerk

1 week ago

Waterford, United States Town of Waterford Full time

The Town of Waterford Tax Collector's Office is looking for an Accounts Receivable Clerk.

**PURPOSE**:
To perform a variety of skilled tasks relating to billing and collecting municipal property tax payments, and maintaining records on current and prior years’ tax levies. To assist taxpayers by answering questions and resolving issues over tax bills.

**EXAMPLES OF DUTIES**:

- Collects property tax payments made by mail or in person, and applies payments to the proper bill(s) on computerized billing system. Closes payment batches on collection terminals, and balances cash and check payments to computer record of payments received.
- Maintains billing file information, specifically changes to mailing addresses for taxpayers who have moved.
- Prepares delinquent notices, tax liens, warrants, and statements of unpaid balances. Assists Tax Collector in selecting accounts to be turned over for collection enforcement, or to be suspended as not collectible.
- Assists those seeking information on the status of tax bills: taxpayers, banks, attorneys, title companies, realtors, State marshal, collection agents, outside accountants. Inquiries may be made by phone or in person. Volume of calls is especially heavy in the spring during federal income tax season.
- Maintains files on real estate accounts paid by banks and escrow service companies. This job alternates every other year with the other Accounts Receivable Clerk in the office.
- Processes tax refunds on overpaid accounts.
- Assists taxpayers who need to have an adjustment made to a vehicle tax bill due to the sale or other disposition of the vehicle. Consults with staff in Assessor’s office as necessary.
- Performs monthly accounting tasks: verifies interest calculations on bills recently paid; releases liens on fully paid real estate or personal property tax bills, manually posts payments to records on suspended accounts and bills from prior levy years.
- Works with both manual and computerized systems.
- Other related duties as assigned (ordering supplies, preparing delinquent notices for mailing, etc.).

**MINIMUM QUALIFICATIONS**:(Knowledge, Skill & Ability)

Knowledge of standard office procedures. Ability to work with minimum supervision. Good skills in typing, filing and computer data entry. Mathematical aptitude and computer literacy. Possess maturity to respect confidentiality in all matters. Ability to acquire sufficient knowledge of department functions to deal effectively with general public and associates.

**PHYSICAL DEMANDS/WORK ENVIRONMENT**:
Public Service Agency, handling cumbersome books, standing for long periods of time; must be available for height of collection (last week of June, all of July, first week of August, last week of December, all of January, first week of February) thus time off is not allowed during this time. Some overtime may be required during these periods. While performing the duties of this job, the employee is regularly required to use hands to finger, handle or feel; reach with hands and arms; and talk or hear. The employee frequently is required to walk and sit. The employee is occasionally required to stand; climb or balance; and stoop, kneel, crouch or crawl. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, color vision, peripheral vision, depth perception and ability to adjust focus. The dexterity necessary to utilize a computer keyboard on a regular basis is essential.

**EDUCATION & TRAINING**:
High School graduate or equivalent supplemented by appropriate course work and three (3) years working experience, preferably in Tax Collecting or comparable work.

Pay: $23.29 per hour

Expected hours: 35 per week

**Benefits**:

- 401(k)
- Dental insurance
- Health insurance
- Health savings account
- Life insurance
- Paid sick time
- Paid time off
- Vision insurance

Experience level:

- 3 years

Schedule:

- Day shift
- Monday to Friday

Ability to Relocate:

- Waterford, CT 06385: Relocate before starting work (required)

Work Location: In person

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