Office Assistant

4 weeks ago


Austin, United States the Blue Agency Full time

**Job Title: Office Assistant**

**Location**:Austin, TX

**Position Type**:Full-time

**Key Responsibilities**:

- **Administrative Support**:

- Answer and direct phone calls, take messages, and respond to inquiries.
- Greet and assist visitors, ensuring a welcoming and professional environment.
- Schedule and coordinate meetings, appointments, and travel arrangements.
- Prepare and distribute correspondence, memos, and forms.
- Maintain and update company databases and records.
- **Office Management**:

- Monitor and maintain office supplies inventory.
- Order supplies and equipment as needed.
- Ensure the office is clean, organized, and well-maintained.
- Handle incoming and outgoing mail and packages.
- **Document Handling**:

- Organize and file documents, both electronic and paper.
- Assist with the preparation of reports, presentations, and other documents.
- Perform data entry and ensure the accuracy of information.
- **Support to Staff**:

- Provide assistance to staff with administrative tasks and projects.
- Coordinate with other departments to ensure seamless operations.
- Assist in the planning and execution of company events and activities.
- **Miscellaneous**:

- Perform other duties as assigned by the supervisor.
- Contribute to team efforts by accomplishing related tasks as needed.

**Qualifications**:

- High school diploma or equivalent.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Excellent written and verbal communication skills.
- Strong organizational and time-management skills.
- Ability to work independently and collaboratively within a team.
- Attention to detail and problem-solving skills.



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