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Office Assistant

4 months ago

Austin, United States Perry's Steakhouse and Grille - Downtown Austin Full time

**Position Summary**

Responsible for assisting the Management and Chef teams in a variety of projects including but not limited to: data entry, filing, taking reservations, menu creation, basic cleaning duties and assisting hosts at the front door. Work alongside both front and back of the house staff and management teams to provide a great dining experience to restaurant guests, while maintaining a professional attitude and work environment.

**Essential Duties & Responsibilities**
- Maintain a professional and welcoming attitude while showing initiative to successfully assist the Management team
- Onboard all new hires in Company systems successfully and with accuracy
- Completes necessary administrative HR related tasks/paperwork of non-management employees and provides the required documentation to corporate.
- Accurate creation of private dining menus using notes from the Sales Manager placed in the system; deliver to the appropriate private room.
- Prints the BEOs for the Chefs and Managers
- Enter invoices/inventory into the accounting system in communication and continuous training from the Management team. Completes all Vendor Issue forms and follows up on Credit memos and the Issues to Resolve folder
- Scan, copy, and file all necessary invoices as directed.
- General paperwork execution including daily sales and labor items, variance reports, new hire paperwork with oversight from Management, grading of training quizzes and testing, etc.
- Inventory and printing of all Training materials from SharePoint weekly.
- Keep inventory and ordering of office supplies
- Corporate Office Order
- Ordering of bank deposit bags and deposit slips
- Assist with answering phones, making reservations, and directing calls to appropriate personnel as necessary
- Complete opening, running, and closing side work related to job duties.
- Assist with host job duties, and perform all related tasks accordingly, specifically during busy shifts/seasons.
- Perform daily administrative duties that will assist the Management team in executing a successful shift.
- Respond to positive feedback on OT, TripAdvisor, Yelp etc.
- Assist in putting up orders from LBW deliveries

**Qualifications**
- Previous Perry’s Restaurant experience or other fine dining experience is preferred but not required.
- Proficient personal computer skills including Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, etc.) required; HRIS and onboarding experience a strong plus
- Customer service oriented
- Attentive and detail-oriented
- Servsafe or similar Food Handler’s Certificate may be required depending upon store location.
- TABC or similar certification
- Experience with Open Table Reservation system preferred but not required
- Experience with data entry with regards to invoices, etc. preferred
- Previous office environment experience preferred
- Must be able to communicate effectively with guests/employees both in person and via phone.
- Possess and displays maturity, professionalism, and confidentiality while being privy to sensitive employee and guest information
- Must be able to multi-task and execute projects in an efficient manner

**Physical Requirements**
- Substantial movements (motion) of the wrist, hands, and/or fingers in a repetitive manner.
- Exerting up to 10 pounds of force occasionally to lift, carry, pull, or otherwise move objects.
- Ascending or descending stairs, ramps, and the like, using feet and legs and/or hands and arms while balancing a tray with one hand.
- Maintaining body equilibrium to prevent falling when walking, standing or crouching between narrow, elevated and/or slippery walkways.
- Raising objects from a lower to a higher position or moving objects horizontally from position to position.
- Visual awareness and hearing are sufficient to read seating charts and communicate with guests.
- This position is considered part-time. Standard days and hours of work vary Sunday through Saturday, 9:00 a.m. to 10 p.m. The work schedule is set according to business needs. This position may require weekend and holiday work
- Ability to sustain prolonged use of a Computer

Pay: $18.00 - $22.00 per hour

**Benefits**:

- Dental insurance
- Health insurance
- Vision insurance

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday

Work Location: In person