Grants Associate

4 weeks ago

Philadelphia, United States Jefferson - Center City, Philadelphia, PA Full time

**Job Summary**

The position of Research Administration Center of Excellence (RACE) Grants Associate will be responsible for working with assigned departments and their assigned Associate Director for post-award research activities while delivering excellent customer service. The position will perform support functions for TJU Principal Investigators (PIs), ensuring that PIs have accurate and timely information to make decisions. The Grants Associate will be provided an individualized opportunity to develop a career path while receiving exposure to and training in various aspects of research administration. Portfolio assignments will be determined based on their experience, job level, and portfolio complexity (grant type/sponsors/PIs). Individuals within this role will communicate extensively and directly with faculty regarding their grant finances, progress reports, day-to-day needs, etc.

**Essential Functions**
- Interacts with co-workers, visitors, and other staff consistent with the values of Jefferson.
- Examines awards for suitability of terms and conditions and reviews budgets with PI; coordinates establishment of project accounts for the grant and sub-awards (as applicable)
- Examines awards for suitability of terms and conditions and reviews budgets with PI; coordinates establishment of project accounts for the grant and sub-awards (as applicable)
- Maintains accounting records for all awards within their assigned portfolio
- Reconciles all assigned accounts against the General Ledger on a monthly basis
- Coordinates personnel and purchasing activities with the PI and applicable TJU offices; Review and act as signatory (if designated by the PI) for budget summaries, budget adjustment forms, JVs, Travel Authorizations and Reimbursements, Invoices, Check Requests, Expense Reimbursements and Purchase Requisitions as necessary
- Ensures payroll distribution is correct for faculty, graduate students, fellows and support staff on a bi-weekly basis and processes changes as needed
- Meets with PIs at least monthly to provide updates on the financial status of their accounts
- Acts as a liaison between PIs and ORA/SPAO to communicate and resolve any issues that arise concerning expenditures
- Assists PIs with effort reports to ensure accuracy and timely submission
- Assists PIs with budget development for progress reports
- Assists with submission of progress reports, program reviews and other activities related to the grant
- Working with ORA as appropriate, assists with providing just in time information or other agency requests such as budget revisions, compliance issues, etc.

**Competencies (Knowledge, Skills, and Abilities Required)**:

- and post-award, preferred.
- General knowledge of applicable federal, state, and other sponsor regulations related to sponsored projects, including the Office of Management and Budget’s (OMB) Uniform Guidance, preferred.
- Analytical and problem-solving skills, including experience researching and analyzing complex data to develop accurate reports, identify valid solutions, forecast consequences of the proposed action and implement a course of action.
- Ability to work independently in a team environment, take ownership of the resolution of problems, be flexible and accountable, manage conflicting responsibilities, prioritize tasks and consistently meet deadlines.
- Ability to establish and maintain effective working relationships with Research Administrators, Associate Directors, the RACE Director, and a variety of other constituents within and outside the Offices of Research Support Services.
- Demonstrate excellent oral and written communication skills with experience in communicating with a broad range of audiences through various mediums.
- Capability to manage administrative aspects of sponsored programs supporting basic, applied, or clinical research.
- Embrace change and ambiguity.
- Other duties as assigned

**Education**:
High School Diploma or GED, Bachelor’s degree preferred.

**AND**

**Experience**:
Previous experience in research administration-related work preferred.

3 years of financial related work required.

Jefferson includes Thomas Jefferson University and Jefferson Health, a dynamic university and health system with broad reach across the Delaware Valley. Jefferson is the second largest employer in Philadelphia and the largest health system in Philadelphia based on total licensed beds.

Through the merger of Thomas Jefferson University and Philadelphia University in 2017, our University includes ten colleges and four schools. We are an NCAA Division II university and an R2 national doctoral university offering undergraduate and graduate-level programs that provide students with a forward-thinking education in architecture, business, design, engineering, fashion and têxtiles, health, medicine and social science.

Jefferson Health, the clinical arm of Thomas Jefferson University, has grown from a three-hospital academic health center in 20

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