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Assistant Administrator

3 months ago

Placentia, United States Vita-Herb Nutriceuticals, Inc. Full time

**Full Job Description**

**Assistant Administrator**

**Position Summary**

A well-established drug/vitamin products contract manufacturing company in Placentia is looking to fill a position in its HR and Finance department. The individual will be responsible for performing and documenting office transactions, interacting with customers and vendors, ordering supplies, organizing and maintaining files, and overseeing employee attendance and payroll processing. We offer health, dental, and life insurance, Pretax IRA with matching company contribution, paid holidays, paid sick and personal time off.

**EDUCATION AND EXPERIENCE**
- High school diploma; some college work desirable
- Experience with QuickBooks or similar accounting system in a business environment required

**QUALIFICATIONS**
- Fluency in written/spoken English
- Strong verbal and written communication skills; must be able to interact effectively with staff, customers, and vendors
- Strong computer skills, including working knowledge of Microsoft Word and Microsoft Excel; experience with QuickBooks or similar system necessary
- Excellent attention to detail and organizational skills
- Self-motivated; disciplined work habits, including ability to work independently, follow through with assignments to completion, and provide accurate/timely feedback
- Credible, punctual, dependable
- Spanish speaker is a plus

**TASKS AND RESPONSIBILITIES**
- Perform and document Accounts Receivable activities, including preparing invoices, processing payments, and following up on past-due accounts.
- Monitor office supply inventory and reorder as needed.
- Monitor employee attendance: provide information to payroll vendor on a bi-weekly basis to ensure that payroll is processed on time.
- Issuing and archiving controlled documents.
- Perform other functions and duties as necessary.

**Benefits**:

- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Life insurance
- Paid personal time
- Tuition reimbursement
- Vision insurance
- Paid Holidays

Schedule:

- Monday to Friday

**Education**:

- High school or equivalent (required)

**Experience**:

- Microsoft Office: 1 year (preferred)
- Customer Service: 1 year (preferred)

This Job Is Ideal for Someone Who Is:

- Dependable -- more reliable than spontaneous
- Adaptable/flexible -- enjoys doing work that requires frequent shifts in direction
- Detail-oriented -- would rather focus on the details of work than the bigger picture

This Job Is:

- Well-suited for military veterans are encouraged to apply
- A job for which all ages, including older job seekers, are encouraged to apply

Benefit Conditions:

- Waiting period may apply

Work Remotely:

- No

Pay: $20.00 - $23.00 per hour

Expected hours: 40 per week

**Benefits**:

- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Tuition reimbursement
- Vision insurance

Schedule:

- Monday to Friday

**Experience**:

- Microsoft Office: 1 year (preferred)
- QuickBooks: 1 year (preferred)

Work Location: In person