Office Manager

2 weeks ago

Newton Center, United States FC Greater Boston Bolts Full time

**FC Greater Boston Bolts**

**Position Overview**:
**Key Responsibilities**:

- **Administrative Support**:

- Maintain organized records of club activities, player registrations, and financial transactions.
- **Financial Management/Bookkeeping**:

- Assist in budget preparation and track expenses.
- Process invoices, receipts, and reimbursements.
- Coordinate with Finance Director to ensure accurate financial reporting and compliance with nonprofit regulations.
- **Uniform & Gear Management**:

- Manage and coordinate uniform acquisition process from design through delivery, with oversight of Sporting Director
- **Communication**:

- Serve as the primary point of contact for members, parents, volunteers, and external stakeholders.
- Manage the club’s website content and ensure timely updates.
- **Event Coordination**:

- Assist in planning and executing fundraising events, tournaments, and other club activities.
- Coordinate logistics, including venue arrangements, equipment rental, and volunteer coordination.
- Maintain event calendars and ensure all stakeholders are informed and prepared.
- **Volunteer Management**:

- Recruit, train, and supervise volunteers for various club activities and events.
- Maintain a database of volunteers and track their contributions.
- **Office Maintenance**:

- Ensure office supplies are stocked and equipment is functioning properly.
- Oversee the cleanliness and organization of the office space.
- **Policy and Compliance**:

- Ensure the club adheres to all local, state, and federal regulations, including safety protocols.
- Maintain up-to-date records of policies and procedures.

Qualifications:

- Education and Experience:

- Bachelor’s degree in Business Administration, Nonprofit Management, or related field preferred.
- Minimum of 2 years of experience in office management or administrative roles, preferably within a nonprofit organization.
- Skills and Competencies:

- Strong organizational and multitasking abilities.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
- Experience with financial software (e.g., QuickBooks) and database management.
- Ability to work independently and as part of a team.
- Familiarity with social media platforms and website management.
- Personal Attributes:

- Passion for soccer and community development.
- High level of integrity and accountability.
- Friendly and approachable demeanor.
- Flexible and adaptable to changing needs and priorities.

**Working Conditions**:

- Environment:

- Standard office environment with occasional travel to local events and meetings.
- Physical Demands:

- Ability to lift up to 25 pounds occasionally.
- Sitting, standing, and walking for extended periods.

Join us in making a positive impact in the lives of young athletes and our community through the power of soccer If you are dedicated, enthusiastic, and ready to drive our fundraising and communications efforts to new heights, we want to hear from you.

**Job Types**: Full-time, Part-time

Pay: $55,000.00 - $65,000.00 per year

Expected hours: No more than 45 per week

**Benefits**:

- 401(k)
- Employee discount
- Health insurance
- Paid time off
- Professional development assistance

Schedule:

- Evening shift
- Weekends as needed

**Experience**:

- Microsoft Office: 1 year (preferred)
- Administrative experience: 3 years (preferred)

Ability to Commute:

- Newton Center, MA 02459 (preferred)

Ability to Relocate:

- Newton Center, MA 02459: Relocate before starting work (preferred)

Work Location: Hybrid remote in Newton Center, MA 02459

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