Program Assistant

2 weeks ago

Chicago, United States Trilogy Behavioral Healthcare Full time

Overview:
The Program Assistant will provide administrative and clerical support to Outreach programs in the office and virtually. They will manage systems of communication and documentation between the clinical staff, grant tracking, and administrative needs which ensure compliance while maintaining a professional and efficient relationship with internal and external stakeholders.

**Responsibilities**:

- Provide administrative and clerical support for grant funded programs and Outreach team(s); i.e. tracking information for grant reporting, documentation reminders, reporting of productivity numbers, handout of medication sheets, calendar maintenance, scanning client records to the chart, faxing, etc.
- Provide support to Team Leaders and Program Managers with team operations and tracking to support grant deliverables; i.e. regular attendance at team meetings, maintenance of contact lists, completion of tracking forms and logs, etc.
- Ability to understand the grant program outcomes and support with developing workflows to complete tracking in a timely and accurate manner
- Ability to navigate grant database entry such as HMIS and other portals
- Assist in retrieving and organizing updates and needed follow-up in daily team meetings;
- Assist in managing team operations; i.e. supply management, mail distribution, petty cash, food orders, etc. Coordinate assistance from other departments to address team needs, i.e. Maintenance, Information Technology, etc.
- Assist with medication reconciliation, maintenance of medication sheets, and update systems accordingly when medication changes are received. Assist with the controlled substance process, which includes sign-in/sign-out of medications per policy.
- Provide on-site support to employees and coverage to Reception/open access as needed
- Ensure client documentation is received and scanned into appropriate systems.
- Assist with submissions of Illinois case registrations for clients
- Actively participate in daily group chats with assigned teams to support in navigating questions regarding schedule changes, medications, client contact information, etc.
- Support teams in tracking client medical appointments and ensuring that clients are following up with providers i.e. psychiatry, primary care, and specialists
- Complete tracking forms i.e. housing forms, emergency room tracking, grant specific needs, etc. for teams supported
- Assist with recognition announcements and planning of employee appreciation activities
- Represent Trilogy in a positive and professional manner; and communicate effectively and appropriately to others about potential organizational issues.
- Support with communication to funding bodies related to grant outcomes and reporting
- Perform other related duties and/or projects and participate in committees/workgroups as assigned

Qualifications:

- Demonstrated work experience in an administrative, clerical, or site management position
- Excellent customer service and organization skills
- Provide thorough communication to all teams, departments, and Supervisors
- Ability to be flexible and adaptable in a variety of situations

  • Program Director

    3 days ago

    Chicago, IL, United States Youth Advocate Program Inc Full time

    Status: Full-Time Salary FLSA Classification: Exempt Summary of Position: The duties of this position include, but are not limited to, the following: The Program Director is responsible for the overall administration of the Chicago Choose 2 Change (C2C) program serving the kids and families as well as the referring authority. This includes the provision of...

  • Part-Time Programs Coordinator

    3 days ago

    Chicago, IL, United States Youth Advocate Program Inc Full time

    Status: Full-Time Salary FLSA Classification: Exempt Summary of Position: The duties of this position include, but are not limited to, the following: The Program Director is responsible for the overall administration of the Chicago Choose 2 Change (C2C) program serving the kids and families as well as the referring authority. This includes the...

  • Assistant Program Manager

    4 weeks ago

    Chicago, United States A Safe Haven Foundation Full time

    **Program: Interim Single Adult Male** **Shifts Options**: Sunday through Thursday 9:00am - 5:00pm Tuesday through Saturday 9:00am - 5:00pm **SUMMARY**:This position is responsible for supporting the program manager with daily tasks to include coordinating multiple projects through completion. **DUTIES AND RESPONSIBILITIES**: - Coordinates and...

  • Village Program Assistant

    3 days ago

    Chicago, United States SOS CHILDRENS VILLAGES ILLINOIS Full time

    Job DescriptionJob DescriptionWhy SOS Illinois?At SOS Illinois we are committed to keeping brothers and sisters in foster care together by providing safe, stable, and loving homes. We do this by offering an innovative approach to traditional foster care. Our model of care provides a private, single-family home, access to a community center, and support from...

  • Program Assistant, Operations

    6 days ago

    Chicago, United States Greenheart International Full time

    Job DescriptionJob DescriptionJob Title: Program Assistant, OperationsDepartment: Greenheart Exchange OperationsType: TempStart Date: May. 2024Hours: 40 hours per week, Monday-Friday, 9:00 am- 5:30 pm CT USLocation: Remote About Us: Greenheart International is a 501(c)(3) nonprofit committed to connecting people and planet to create a more peaceful and...

  • Senior Program Assistant

    5 days ago

    Chicago, United States Heartland Human Care Services Full time

    Job DescriptionJob DescriptionTitle: Senior Program Assistant – Admin Coordinator Location:4822 N Broadway, Chicago, IL 60640Schedule: On-Site, Monday to Friday (8:30am-5:00pm)Summary: Under the general guidance of the Operations Supervisor, the Admin Coordinator provides a broad range of specialized operations and program support services, including but...

  • Youth Program Assistant

    2 weeks ago

    Chicago, United States CHINESE AMERICAN SERVICE LEAGUE, INC Full time

    Job DescriptionJob DescriptionDescription:Join CASL as a Youth Program Assistant and Make a DifferenceAre you ready to make a meaningful impact in your community? Join CASL, where our mission is to connect families and individuals with vital support.Your Mission:As a Youth Program Assistant at CASL, you will report to the Youth Program Coordinator and play a...

  • Assistant Program Manager

    1 week ago

    Chicago, United States A Safe Haven Foundation Full time

    Job DescriptionJob DescriptionProgram: Interim Single Adult MaleShifts Options:Sunday through Thursday 9:00am - 5:00pmTuesday through Saturday 9:00am - 5:00pm SUMMARY: This position is responsible for supporting the program manager with daily tasks to include coordinating multiple projects through completion.DUTIES AND RESPONSIBILITIES:Coordinates and...

  • Assistant Program Manager

    4 weeks ago

    Chicago, United States A Safe Haven Foundation Full time

    Job DescriptionJob DescriptionProgram: Interim Single Adult MaleShifts Options:Sunday through Thursday 9:00am - 5:00pmTuesday through Saturday 9:00am - 5:00pm SUMMARY: This position is responsible for supporting the program manager with daily tasks to include coordinating multiple projects through completion.DUTIES AND RESPONSIBILITIES:Coordinates and...

  • Family Advocate

    6 days ago

    Chicago, United States WINGS Program Full time

    Job Type Full-time Description WINGS Program is looking for a compassionate, motivated, and empathetic individual for our Family Advocate position! At WINGS, our mission is to provide housing, integrated services, education and advocacy to end domestic violence. Our Family Advocates are an essential part of that mission by providing supportive services and...

  • Family Advocate

    2 days ago

    Chicago, United States WINGS Program Full time

    Job Type Full-time Description WINGS Program is looking for a compassionate, motivated, and empathetic individual for our Family Advocate position! At WINGS, our mission is to provide housing, integrated services, education and advocacy to end domestic violence. Our Family Advocates are an essential part of that mission by providing supportive services and...

  • Administrative Program Assistant

    1 month ago

    Chicago, United States Female Strong Full time

    Summary: The Administrative Program Assistant plays a pivotal role in supporting the operational and administrative functions of the Female Strong organization. This position demands a highly organized and proactive individual with a strong background in administrative tasks and project coordination, ensuring smooth operations and effective support to the...

  • Student Program Assistant-2

    2 weeks ago

    Chicago, United States Ann & Robert H. Lurie Children’s Hospital of Chicago Full time

    Ann & Robert H. Lurie Children’s Hospital of Chicago provides superior pediatric care in a setting that offers the latest benefits and innovations in medical technology, research and family-friendly design. As the largest pediatric provider in the region with a 140-year legacy of excellence, kids and their families are at the center of all we do. Ann &...

  • Assistant Director, Student Programs

    2 days ago

    Chicago, United States The University of Chicago Full time

    Department Booth Polsky Center: Entrepreneurship Programs 4 About the Department The University of Chicago Booth School of Business is the second-oldest business school in the U.S. and second to none when it comes to influencing business education and business practices. Since 1898, the school has produced ideas and leaders that shape the world of...

  • Community Center Program Assistant

    2 weeks ago

    Chicago, United States The Salvation Army in the Midwest Full time

    The Community Center Program Assistant is responsible for assisting in all aspects of programming. This position works with the Community Center Director to assure the programs run smoothly and the facility is operating properly. POSITION TITLE: Comm Program, Assistant, Director, Operations, Technology, Volunteer

  • Temporary Program Assistant 2

    3 days ago

    Chicago, United States Northwestern University Full time

    **Job Summary**: Provides primary Facilities Department customer service and transactional support for the Northwestern Pritzker School of Law community. Serves as receptionist for the Facilities and Audio-Visual Department. Provides high-level administrative support to the Assistant Dean of Facilities and Information Technology. Serves as primary contact...

  • Family Advocate

    7 days ago

    Chicago, United States Wings Program Inc Full time

    Job DescriptionJob DescriptionDescription:WINGS Program is looking for a compassionate, motivated, and empathetic individual for our Family Advocate position!At WINGS, our mission is to provide housing, integrated services, education and advocacy to end domestic violence. Our Family Advocates are an essential part of that mission by providing supportive...

  • Family Advocate

    6 days ago

    Chicago, United States Wings Program Inc Full time

    Job DescriptionJob DescriptionDescription:WINGS Program is looking for a compassionate, motivated, and empathetic individual for our Family Advocate position!At WINGS, our mission is to provide housing, integrated services, education and advocacy to end domestic violence. Our Family Advocates are an essential part of that mission by providing supportive...

  • Community Center Program Assistant

    6 days ago

    Chicago, United States The Salvation Army Central Territory Full time

    Job DescriptionThe Community Center Program Assistant is responsible for assisting in all aspects of programming. This position works with the Community Center Director to assure the programs run smoothly and the facility is operating properly.POSITION TITLE:Community Center Program AssistantLOCATION: North and Central Illinois Division / Harbor Light Corps...

  • Assistant Director, Specialty Ms Degree Programs

    1 month ago

    Chicago, United States Loyola University Chicago Full time

    **Position Details**: - Position Details **Job Title** - Assistant Director**Position Number** - 8100168**Job Category** - University Staff**Job Type** - Full-Time**FLSA Status** - Exempt**Campus** - Chicago-Water Tower Campus**Department Name** - SCHOOL OF BUSINESS**Location Code** - SCHOOL OF BUSINESS (02200A)**Is this split and/or fully grant...