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Payroll Records Specialist

4 months ago

Gainesville, United States ALACHUA COUNTY PUBLIC SCHOOLS Full time

**SCHOOL BOARD OF ALACHUA COUNTY, FLORIDA**

**SPECIALIST -- PAYROLL RECORDS**

**JOB DESCRIPTION**

BARGAINING UNIT ELIGIBILITY: Yes

FLSA: Non-Exempt PAY GRADE: 26

SALARY SCHEDULE: Education Support Professionals

QUALIFICATIONS:
(1) High School Diploma or GED.

(2) Minimum of two (2) years successful experience in accounting.

KNOWLEDGE, SKILLS AND ABILITIES:

- **BANKING EXPERIENCE PREFERRED BUT NOT REQUIRED.**_

REPORTS TO:
Work-Site Supervisor

JOB GOAL

To post and maintain a variety of payroll records in an efficient and effective manner.

SUPERVISES:
N/A

PERFORMANCE RESPONSIBILITIES:
*(1) Compile payroll information from schools and/or departments.

*(2) Recapitulate payrolls.

*(3) Audit various aspects of the payroll system.

*(4) Compute salary for all new employees and terminating employees in accordance with current

salary schedules.

*(5) Calculate lump sum sick leave and vacation leave for terminating employees and retirees.

*(6) Serve as technical support for individual employee concerns, schools and departments.

*(7) Process necessary end-of-year information for required federal reports.

*(8) Provide employment verifications in accordance with established rules and procedures.

*(9) Respond to subpoenas for payroll records.

*(10) Serve on school/district committees as required or appropriate.

*(11) Adhere to applicable safety standards.

*(12) Attend all staff meetings and workshops.

*(13) Assist with maintaining a clean and orderly environment.

*(14) Be knowledgeable of and adhere to Board policies and departmental procedures.

*(15) Communicate effectively with the public, staff members, parents, students, administrators and other contact persons using tact and good judgment.

*(16) Demonstrate initiative in the performance of assigned responsibilities.

*(17) Demonstrate initiative in identifying potential problems or opportunities for improvement. Keep supervisor informed of potential problems or unusual events.

*(18) Demonstrate support for the school district and its goals and priorities.

*(19) Exhibit interpersonal skills to work as an effective team member.

*(20) Follow attendance, punctuality and proper dress rules.

*(21) Maintain confidentiality regarding school/workplace matters.

*(22) Maintain expertise in assigned area.

*(23) Manage time efficiently.

*(24) Model and maintain high ethical standards.

*(25) Participate in cross-training activities as required.

*(26) Participate successfully in the training programs offered to increase skill and proficiency related to assignment.

*(27) Prepare all required reports and maintain updated and accurate records.

*(28) Represent the District in a positive and professional manner.

*(29) Respond to inquiries and concerns in a timely manner.

(30) Perform other duties as assigned.

*(31) May be required to work beyond the 40-hour week.

*Essential Performance Responsibilities

PHYSICAL REQUIREMENTS:
Light work: Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force as frequently as needed to move objects.

TERMS OF EMPLOYMENT:

- Salary and benefits shall be paid consistent with the Board’s approved salary schedule.
- Length of the work year and hours of employment shall be those established by the Board.

EVALUATION:
Performance of this job will be evaluated in accordance with provisions of the Board’s policy on evaluation of personnel.

Job Description Addendum No. 5

Adopted 8/2/11

Pay: $20.37 - $23.00 per hour

Expected hours: 40 per week

**Benefits**:

- 401(k)
- Dental insurance
- Disability insurance
- Employee assistance program
- Flexible spending account
- Health insurance
- Life insurance
- Paid time off
- Retirement plan
- Vision insurance

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday

Work setting:

- Office

**Experience**:

- Accounting: 2 years (required)

Ability to Commute:

- Gainesville, FL 32601 (required)

Ability to Relocate:

- Gainesville, FL 32601: Relocate before starting work (required)

Work Location: In person