Marketing & Business Development Coordinator

3 weeks ago

Washington, United States Finnegan Full time

The Marketing and BD Coordinator performs a variety of marketing and administrative duties to assist in the smooth operation of the department. Writes, edits, and proofreads a variety of materials, coordinates participation in external events and conferences, and works closely with practice groups and business and client development managers to coordinate and execute on business development plans and materials. The coordinator will also be an internal resource for the BD efforts related to the Southeast region, including maintaining the Southeast region contact list, using LinkedIn Sales Navigator to expand the relationship awareness as available, and providing planning and onsite support for related in-person programs in Southeast region.

**Principal Duties and Responsibilities**:
Marketing and Business Development
- Assist with requested research for clients and prospects, market-facing opportunities, and industry business intelligence using various on-line research tools and write summaries as directed.
- Assist with logistics and planning for various internal and external business development and marketing events, including collaboration with Events team to execute events.
- Attend select sponsored and non-sponsored business, technology, or legal conferences to nurture existing contacts and develop new contacts.
- Provide on-site support at events, firm-hosted seminars, and sponsored programs.
- Assist with evaluating industry-related sponsorships and memberships for BCD manager’s review.
- Collaborate with Marketing Events Planner and Events Administrative Coordinator to ensure use of sponsorship benefits and deliverables; record usage in the firm’s contact relationship management (CRM) software.
- Serve as back-up for documenting and tracking activity for pitches and proposals, including maintaining marketing collateral materials.
- Assist with updating and formatting branded marketing materials, such as tear sheets, and pitch presentations, using firm templates.
- Serve as backup for minor graphic design requests such as attorney photos and image requests for PPTs.
- Maintain accurate internal records for contact and company information using the firm’s CRM software and monitor key contacts/companies for updates, critical news events, insights and engagement, etc.
- Input data and develop reports for representative matters and practice descriptions.
- Perform general administrative duties necessary to support marketing and business development activities as assigned.
- Work on special business development projects or research tasks as assigned.

General Administration
- Provide secretarial support to CMO as needed.
- Work with in-house travel agency to make travel arrangements for CMO and managers as needed.
- Help setup and coordinate meetings as needed.
- Maintain electronic files related to job responsibilities.
- Update department procedure sheets for which coordinator is the primary contact as needed.

**Knowledge, Skills, and Abilities**:
1. Bachelor’s degree.
2. Two plus years of experience in a professional business environment.
3. Experience with Windows-based word processing, database programs, spreadsheets, and document management systems. High degree of proficiency in Microsoft Word and Excel.
4. Good grammatical and proofreading skills.
5. Detail oriented and organized.
6. Ability to deal courteously and efficiently with attorneys, clients, administrative and support staff, and outside vendors and professional peers.
7. Ability to work under pressure, meet frequent and rush deadlines, and prioritize multiple tasks.
8. Capable of working independently and having the initiative to identify and implement methods for enhancing the department’s internal systems and delivery of services to the firm.
9. Willingness to be a team player.

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