Events Coordinator
3 weeks ago
**Job Title: Associate, Corporate Meetings And Events**
**Location (On-site, Remote, or Hybrid?): Abbott Park, IL (remote)**
**Contract Duration: 12 months contract**
**Work Hours: 8AM - 5PM**
The primary purpose of this role is to support the Medical Education team in planning and execution of US and global programs.
This individual will work closely with the Medical, Clinical, and Scientific Organization to strategically plan and execute external meetings to help support the Medical Education department. This individual will work closely with vendors to design or create event elements to support strategic objectives and program deliverables.
**Job Duties**:
- Support pre
- and post-event planning for Medical Education events, Focus Groups and Scientific Advisory Board meetings:
- Speaker agreement/contract submission, based on guidance from the Medical Education team
- Event location sourcing
- Event location contracting, securing A/V, and menu selection (where applicable)
- Booking KOL speaker travel for events
- Uploading of all program files to the appropriate repository post-event
- Manage KOL speaker payment process, including:
- New vendor set up
- Requesting invoices from speakers for past programs
- Processing and submitting PO requests for approval
- Submitting invoices with approved PO’s to Accounts Payable for payment processing
- Tracking of submitted invoices and reporting actuals
- Speaker travel booking
**Job Type**: Contract
Pay: $26.00 - $28.00 per hour
Expected hours: 40 per week
**Benefits**:
- Dental insurance
- Flexible schedule
- Health insurance
- Paid time off
Schedule:
- 8 hour shift
**Experience**:
- Events management: 2 years (required)
- Customer service: 2 years (required)
- Invoice: 2 years (required)
- Travel Booking: 2 years (required)
Ability to Commute:
- Abbott Park, IL (preferred)
Ability to Relocate:
- Abbott Park, IL: Relocate before starting work (required)
Work Location: In person
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