Associate, Corpoarate Meetings and Events
3 weeks ago
Location- Client Park IL (Remote with 10% Travel)
Duration-12 Months Contract
Job Details-
- Lead the process to strategically plan and execute healthcare internal and external meetings and events for St. Jude Medical.
- Collaborate with Product Marketing, Clinical Marketing, and Global Communications and other key stakeholders to ensure business objectives and priorities are met.
- Work closely with vendors to design or create event elements to support strategic objectives and program deliverables.
- Lead effort in venue sourcing to place the meeting or event with the appropriate meeting space and other specifications to support each program.
- Develop communications to the SJM executive team, field sales force, management, and attendees to ensure companywide awareness of the event.
- Manage the planning and supervision of all internal resources and external partnerships that include installation and dismantle labor, transportation, food & beverage, group housing list, registration, coordination of onsite event services and other related activities. Serve as liaison with healthcare societies to ensure alignment and to leverage the SJM brand.
- Process a series of post event activities that include timely payment of invoices, internal cross charging, financial summary and attendee evaluations.
- Support pre- and post-event planning for Medical Education events, Focus Groups and Scientific Advisory Board meetings:
- Speaker agreement/contract submission, based on guidance from the Medical Education team
- Event location sourcing
- Event location contracting, securing A/V, and menu selection (where applicable)
- Booking KOL speaker travel for events
- Uploading of all program files to the appropriate repository post-event
- Manage KOL speaker payment process, including:
- New vendor set up
- Requesting invoices from speakers for past programs
- Processing and submitting PO requests for approval
- Submitting invoices with approved PO's to Accounts Payable for payment processing
- Tracking of submitted invoices and reporting actuals
- Speaker travel booking
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