Administrative Specialist
1 week ago
We are in need of a highly organized, skilled Administrative Supervisor to oversee administrative needs and supervise administrative staff. Our non-profit is growing rapidly and we need someone to ensure deadlines are met, assist the CEO/COO with program outcomes and ensure reporting is accurate.
**Responsibilities/Duties**:
- Responsible for the overall administrative functions of their organization
- Oversee the support of executives
- Supervise administrative staff, office managers and staff assistants, offering guidance and training while delegating work
- Report directly to the CEO/COO of the organization (assist with calendar, deadlines, program deliverables, and keeping her on task)
- Data Entry using various program software (imports, downloads, data entry verification)
- Delegating tasks and monitoring daily operations to assist the CEO/COO
- Acting as a liaison between employees and management
- Adhering and promoting policies for employees
- Managing staff and work flows
- Uploading performance measures and/or outcomes in various databases
- Correcting information in databases and alerting staff of changes or delayed input
- Assisting or updating meeting agendas for weekly staff meetings to stay on task, then following up with staff to ensure duties are complete
- Organize the organizations calendars, billing, deadlines, policies, protocols for company cohesiveness
- Assist and/or manage donor database to ensure data is being input
- Supervise administrative staff to ensure tasks, deadlines, and productivity is accounted for
- Ensure program and contract compliance is adhered to from funders
- Work with the CEO/COO to expand areas of the organization and growth
**Requirements**:
- Supervisory experience (motivate staff but also warn, and/or write-up if necessary)
- Established experience evaluating, onboarding, training, supervising and motivating employees
- Strong communication, leadership and time management skills
- Proficiency in relevant software programs (Microsoft, Outlook, and other systems)
- Critical thinking, interpersonal and problem-solving skills
- Strong analytical, organizational and multitasking abilities
- Extremely organized with the ability to reformat and drastically improve current operations for increased improvement
- At least two years of experience in an administrative position
Must be located near Austin, Texas
Can be part time or full time
$16-$18 per hour
Send Cover Letter and Resume for consideration
**Job Types**: Full-time, Part-time
Pay: From $16.00 per hour
Schedule:
- Day shift
- Monday to Friday
**Education**:
- Bachelor's (preferred)
**Experience**:
- Administrative: 2 years (preferred)
Ability to Relocate:
- Austin, TX 78752: Relocate before starting work (required)
Work Location: In person
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