Executive Assistant, Digital Colleague Enablement
1 month ago
ROLE SUMMARY
This Executive Assistant (EA) will provide comprehensive support executing a full range of administrative duties supporting the Sr Vice President, Digital Colleague Enablement and Seagen Integration as well as some members of his leadership team.
The EA is expected to be able to work autonomously with exceptional professionalism and attention to detail with work that involves time-sensitive and urgent issues, tight time frames, and in demanding situations. This role will work closely with the department’s Chief of Staff to ensure effective operations.
As a working professional, he/she will be expected to handle tasks independently, proactively, and discreetly. This position will also coordinate with other Digital Administrative Professionals, as well as across Pfizer to support the work of the department.
ROLE RESPONSIBILITIES- Manage complex calendar and anticipate conflicts and use diplomacy to resolve problems in advance.- Exercise sound judgment in anticipating priorities and potential conflicts to ensure deadlines are met and leaders are properly prepared.-
- Schedule and coordinate all team meetings including ongoing maintenance of 1:1’s with direct reports, key partners, etc.- Proactively prepare LT meeting agendas in advance; distribute meeting minutes and action items- ROLE RESPONSIBILITIES- Manage complex calendar and anticipate conflicts and use diplomacy to resolve problems in advance.- Exercise sound judgment in anticipating priorities and potential conflicts to ensure deadlines are met and leaders are properly prepared.-
- Schedule and coordinate all team meetings including ongoing maintenance of 1:1’s with direct reports, key partners, etc.- Proactively prepare LT meeting agendas in advance; distribute meeting minutes and action items- Responsible for all logistics of meetings including conference room reservations, teleconference, videoconference, food ordering and associated meeting logistics.- Proactively and independently organize and expedite workflow and initiate follow-up when necessary to ensure schedules and deadlines are met- Use appropriate discretion in the management of information and stakeholders.- Manage all travel required for SVP. This may include complex international travel, visa preparation, ground, and hotel. Some management of meeting logistics internationally will be required, working with Pfizer colleagues in other countries.- Provide phone screening coverage; arrange for visitor passes and building access.- Prepare expense reports, track reimbursements and ensure correct AMEX credits/debits- Coordinate and provide key information to other business units as appropriate.- Complete a variety of more complex routine and non-routine assignments- Order office supplies and IT equipment as requested.- Work closely with other Administrative Partners within Digital
BASIC QUALIFICATIONS- High school degree- 6+ years administrative experience- 2+ years supporting C-Suite executive leader- Must be professional, self-motivated, flexible, open to growth and challenges and a proven team player- Ability to multi-task in a fast-paced dynamic environment while demonstrating a resourceful, positive attitude and a superior work ethic- Excellent attention to detail and highly organized and able to successfully handle simultaneous priorities, with speed and accuracy- A strong sense of personal integrity; able to maintain confidentiality and handle highly sensitive information; demonstrate good judgment and decision-making- Professional and articulate communication skills; able to seamlessly interact with experienced professionals.- Ability to remain calm and professional under pressure- Demonstrated resourcefulness, with ability to anticipate needs, prioritize responsibilities, anticipate and solve problems, and take initiative- Ability to work well both in team environment as well as operate independently with mínimal supervision.- Strong computer skills in Microsoft Office, primarily Outlook, Word, PowerPoint, OneDrive, SharePoint, Excel and Teams
PREFERRED QUALIFICATIONS- Executive assistant experience
NON-STANDARD WORK SCHEDULE, TRAVEL OR ENVIRONMENT REQUIREMENTS
Work Location Assignment: Must be able to work in assigned Pfizer office 2-3 days per week, or as needed by the business
Last day to apply: May 20th 2024
This role is not remote
Relocation assistance may be available based on business needs and/or eligibility.
Sunshine Act
Pfizer reports payments and other transfers of value to health care providers as required by federal and state transparency laws and implementing regulations. These laws and regulations require Pfizer to provide government agencies with information such as a health care provider’s name, address and the type of payments or other value received, generally for public disclosure. Subject to further legal review and statutory or regulatory clarification, which Pfizer intends to pursue, reimbursement of recruiting expenses for lice
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