Management Support Assistant

3 weeks ago

Washington, United States National Zoo and Conservation Biology Institute Full time

**Description**:
**OPEN DATE: May 13, 2024**

**POSITION TYPE: Trust Fund**

**APPOINTMENT TYPE: Permanent**

**SCHEDULE: Full-Time**

**DUTY LOCATION: Washington, DC**

**Position sensitivity and risk**:Non-sensitive (NS)/Low Risk

**Open to all qualified applicants**

**What are Trust Fund Positions?**

Trust Fund positions are unique to the Smithsonian. They are paid for from a variety of sources, including the Smithsonian endowment, revenue from our business activities, donations, grants and contracts. Trust employees are not part of the civil service, nor does trust fund employment lead to Federal status. The salary ranges for trust positions are generally the same as for federal positions and in many cases trust and federal employees work side by side. Trust employees have their own benefit program and may include Health, Dental & Vision Insurance, Life Insurance, Transit/Commuter Benefits, Accidental Death and Dismemberment Insurance, Annual and Sick Leave, Family Friendly Leave, 403b Retirement Plan, Discounts for Smithsonian Memberships, Museum Stores and Restaurants, Credit Union, Smithsonian Early Enrichment Center (Child Care), Flexible Spending Account (Health & Dependent Care).

***

**Conditions of Employment**
- Pass Pre-employment Background Check and Subsequent Background Investigation for position designated as low risk.
- Complete a Probationary Period
- Maintain a Bank Account for Direct Deposit/Electronic Transfer.
- Applicants must meet all qualification and eligibility requirements within 30 days of the closing date of this announcement.

**OVERVIEW**:
The Smithsonian’s National Zoo and Conservation Biology Institute (NZCBI) is a leader in the conservation, care, exhibition, and research of wildlife and habitats. NZCBI’s employees in the nation’s capital, Virginia, and worldwide and as part of the Smithsonian make it prominent in national and international affairs involving conservation, zoos, wildlife, public outreach, and biological and ecological research.

This position is located at NZCBI Rock Creek Campus 3001 Connecticut Avenue NW Washington DC 2008. It is accessible via mass transit, and onsite employee parking is currently available at no cost. Hybrid Telework Schedule Eligible; however, a minimum of 2-3 days onsite per week is required due to the nature of the position.

**DUTIES AND RESPONSIBILITIES**:

- Assist in tracking income and expenditures from a variety of funds.
- Order a variety of goods and services using the agency’s procurement system.
- Provide staff guidance and recommendations around new/established requirements, regulations, and procedures related to administrative operations.
- Prepare and track forms for billing, receiving, disbursing, and/or transferring funds, and follow-up on transactions to ensure completion.
- Prepare, review, certify, and approve travel authorizations/vouchers in the travel system.
- Prepare or review outgoing correspondence for grammar, format, and correctness.
- Serves as timekeeper for the organization or unit, monitoring and coordinating the timely and accurate submission of Time and Attendance.
- Provide general office support.
- Performs other related duties as assigned.

**QUALIFICATION REQUIREMENTS**:
**Experience**:You qualify for this position if you have one year of specialized experience equivalent to at least the grade IS-05 or GS-05 level in the Federal Service.

**For this position, specialized experience is defined as **experience in providing administrative support functions for at least **four **of the following: managing files, timekeeping, scheduling, travel arrangements, travel authorizations and vouchers, procurement via company credit card, and preparing reports. Must also have customer service experience. **You must clearly identify how you fulfill the specialized experience in your resume to be considered.** Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Part-time and/or unpaid experience related to this position will be considered to determine the total number of years and months of experience. Be sure to note the number of paid or unpaid hours worked each week.

The Smithsonian Institution values and seeks a diverse workforce. Join us in "Inspiring Generations through Knowledge and Discovery."

**Resumes should include a description of your paid and non-paid work experience that is related to this job; starting and ending dates of job (month and year); and average number of hours worked per week.**

Relocation expenses are not paid.

**Commit

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